CHHS Special Sessions and Online Programs Analyst

Company: San Jos-- State University
Location: San Jose
Posted on: June 1, 2025

Job Description:

CHHS Special Sessions and Online Programs AnalystApply now Job no: 545523Work type: StaffLocation: San Jos--Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full TimeJob SummaryUnder general supervision, the College of Health and Human Sciences (CHHS) Online Programs Coordinator works independently to provide various highly complex administrative and analytical support services to the University, College, Department Chairs and Directors, faculty, and students participating in the College of Health and Human Sciences Special Session Programs. It is expected that responsibilities will expand to support multiple programs across the College as they are added. This position reports to the Director of Resources and Operation with work direction from the Senior College Financial Resource Analyst and Associate Dean for Academic Programs and Student Success. This position has sole responsibility for the day-to-day operations of the CHHS Special Session programs. The CHHS Special Sessions and Online Programs Analyst is responsible for the appointment of temporary faculty, administrative tasks associated with faculty recruitment, onboarding, and evaluation. This incumbent manages and tracks the program budgets, inputs the class schedules, tracks enrollment and collaborates with stateside program/college staff as needed to plan events. In addition, this position handles confidential information for faculty and students, and distributes information to students, faculty, C&D, University, and the general public, as needed. This position serves as a liaison to other campus entities: Office of Academic Innovation and Online Initiatives, College of Professional and Global Education (CPGE), Faculty Services, University Personnel, Registrar's Office, Financial Aid Office, and San Jose State Research and Innovation.Key Responsibilities

• Responsible for fiscal oversight of program budgets for SJSU Online. The incumbent works with the Senior College Financial Resource Analyst to oversee and maintain financial account tracking for the Special Session Programs budget in the context of the College's overall economic status and provides consultation to the Senior College Financial Resource Analyst.
• Works with the Senior College Financial Resource Analyst on College Special Sessions quarterly reports for upper management.
• Responsible for SJSU Online financial decisions for purchases and payments based on budget allocation. This position will be responsible for creating a budget for the SJSU Online program, and not exceeding the amount allocated and following policy for overages.
• Independently perform the day-to-day tasks for the operation of the SJSU Online programs and Special Sessions.
• Plan and initiate process changes as needed to comply with university policies and procedures.
• Maintain confidential personnel working files, absence reports, and other employee records for the SJSU online unit.
• Recommend faculty salaries to the chair in consultation with SJSU Online unit and University Personnel.
• Responsible for entering class schedules in PeopleSoft and assuring accuracy.Knowledge, Skills & Abilities
  • Ability to communicate with constituents in a professional and respectful manner.
  • Thorough knowledge of faculty recruitment, appointments, and evaluation procedures for temporary and permanent faculty.
  • Ability to gather and analyze temporary faculty salary data and make recommendations for hiring salary levels.
  • Ability to work with faculty to obtain appropriate documents for appointments and evaluations.
  • Ability to analyze available space and make permanent and temporary faculty office assignments.
  • Ability to learn and interpret data, policies, and procedures and apply that knowledge to program decision-making.
  • Ability to maintain confidentiality and appropriately handle sensitive communications with employees, students, faculty, faculty applicants, and the public.
  • Ability to handle multiple tasks, organize work, and independently set priorities.
  • Ability to analyze and independently decide appropriate funds/accounts to use for various financial purchases/payments.
  • Ability to analyze enrollment planning data and create reports for the Associate Dean and/or Chairs.
  • Ability to work with other university organizations - procurement, accounting services, accounts payable, and budgets.
  • Thorough knowledge of classroom/lab/technology needs for each course and faculty.
  • Through knowledge of the curriculum change procedure and catalog due dates.
  • Ability to handle multiple tasks, and independently organize and prioritize work.
  • Ability to work with campus organizations and outside vendors to plan, organize, and implement events.
  • Ability to train students to ensure their understanding of work assignments.
  • Ability to provide high-level customer service to students, faculty, and staff.
  • Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.Required Qualifications
    • A Bachelor's Degree and/or equivalent training.
    • Two (2) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.Preferred Qualifications
      • Bachelor's Degree.
      • Three (3) to Four (4) years of office experience.
      • Experience with common office applications such as Microsoft, Google, DocuSign.
      • Experience with SJSU applications such as PeopleSoft, Common Finance System (CFS), Financial Transaction Services, Common Human Resource Systems (CHRS).CompensationClassification: Administrative Analyst/Specialist - Exempt IAnticipated Hiring Range: $6,076/month - $6,800/monthCSU Salary Range: $4,598/month - $8,318/monthSan Jos-- State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.Application ProcedureClick Apply Now to complete the SJSU Online Employment Application and attach the following documents:
        • Resume
        • Letter of InterestAll applicants must apply within the specified application period: March 21, 2025 through April 6, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
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Keywords: San Jos-- State University, San Francisco , CHHS Special Sessions and Online Programs Analyst, Professions , San Jose, California