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Operations Coordinator - BSF

Location: San Francisco
Posted on: November 26, 2022

Job Description:

Job DetailsJob LocationSan Francisco - San Francisco, CAPosition TypeFull TimeEducation LevelHigh SchoolPosition Title: Operations CoordinatorDepartment Name: Business Services & FacilitiesPosition Reports To: Operations ManagerFLSA STATUS: SalariedBenefits: The University's comprehensive benefits programDays & Hours: Wednesday through Sunday, 37.5 hours per week. Standard work schedule is 8:00 am to 4:30 PM, may be adjusted. Flexible schedule may require non-routine hours during peak periods.BASIC FUNCTION AND SCOPE OF JOB:This position assists with a wide variety of tasks throughout the department. This encompasses: routine administrative activities; creating and assigning work orders, helping to maintain and organize furniture and equipment to include insuring that the classrooms, storage areas, lobbies and other common areas are properly configured; leading cleaning projects, performing minor office moves and post-move adjustments; and assisting with the recycling, monitoring and assisting housekeeping staff, Safety and Security, maintaining building entry protocols at the ID Check Desk, and Information Desk operations, performing shipping and receiving functions to include processing incoming and outgoing U.S. mail and commercial shipments; and other duties as required.Essential Functions:

  • Perform routine administrative tasks in support of housekeeping operations to include maintaining cleaning schedules, overseeing and assisting disinfection activities, equipment, and documentation for disinfected areas, disinfected equipment and furniture.
  • Ensure that all classrooms, lecture halls, lounges, common-area spaces are properly configured. Perform room set-ups and re-sets as required.
  • Ensure that the department equipment remains operational and that the facilities are kept in a safe and clean condition. Report malfunctions, and make sure that the repairs are completed and documented. Maintain and replenish all Mail room forms and supplies.
  • Assist at the Customer Service Center, respond to questions, process mail and handle other requests and service activities.
  • Assist at the Information Desk to answer in-coming calls and route callers, direct people to on-site locations and appointments, and communicating with the housekeeping and security personnel.
  • Assist at the ID Check Desk to validate everyone who enters the building.
  • Monitor, keep track of, the supplies inventory, and assist with cleaning activities to include floor care and carpet cleaning.
  • Operate mail processing equipment. Assist with delivery of outgoing mail and packages to the nearby USPS locations, print shops, and shipping services.
  • Provide backup assistance throughout the department to include Safety and Security, opening and closing the building, and information desk duties as assigned. QUALIFICATIONS:
    • Education requirement:
      • Completion of at least the equivalent of the 12th grade. Additional trade or technical coursework emphasizing any of the building trades (carpentry, electrical, HVAC, life-safety, plumbing, etc.) is desirable. Any combination of experience and training that would likely provide the required knowledge and abilities qualified. Prior work experience at a college or university is desirable. Trade-technical licensing and CPR certification are desirable.
        • Years of experience:
          • 3 years of facility related work, or in an office building, or similar type of work is preferred
          • Knowledge of:
            • Possess sound knowledge of facility operations to include: housekeeping, the phone system, life-safety, plumbing, security and other building systems; preventative maintenance requirements and programs; utility operations and conservation measures; recycling; and all related code, permit and licensing requirements.
              • Proper handling of cleaning solutions, sanitation, cleaning equipment - manual and electrical equipment, flooring upkeep.
              • Havea well-rounded knowledge or experience in any of the following areas: carpentry, electrical, HVAC, life-safety, painting & trim, plumbing, or other related building systems.
                • Direct job-related requirements:
                  • Must be able to use a computer and internet, read and reply to emails, word processing software such as Microsoft Word and email, and online applications for real-time communication for meetings, status reports, and appointments.
                  • Must be able to create and assign work orders and use operating instructions. Basic Excel experience is desirable.
                  • Must be able to train and instruct others for the use of equipment for housekeeping and related activities and protocols.
                  • Must be able to communicate clearly and effectively orally and in writing.
                  • Must be able to sit, stand, bend and walk for extended periods, and climb up-and-down ladders, scaffolding, and stairwells.
                  • Must be able to lift and move heavy objects (up to 150 pounds) using carts and hand-trucks.
                  • Must be able to properly operate a wide variety of equipment related to general maintenance work for the upkeep of the building walls, carpets, flooring, tile, motorized hand-trucks and equipment.
                  • Must be a licensed driver in the state of California, comply with the university driver authorization requirements, and adhere to the provisions of the motor vehicle code.
                  • Must be available to work varied hours (to include evenings, weekends, and holidays) depending on operational needs.
                    • Skills and abilities:
                      • Possess a high level of responsibility, confidentiality, ability to be self-directed
                      • Be able extrapolate and apply information from multiple sources.
                      • Have the ability to identify potential problems, develop solutions and project the consequences of actions taken.
                      • Establish and maintain effective working relationships within the department and throughout the organization.
                      • Must possess superb customer-service skills. Supplemental InformationTo apply: Please go to to submit an application, letter of interest, and a resume.In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check.Golden Gate University is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.University policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g., family medical or pregnancy leave), or on any other basis protected by applicable laws.The University has a strong commitment to the principles of diversity and inclusion, and to maintaining working and learning environments that reinforces these practices. The University welcomes and encourages applications from all especially women, minorities, people of color, veterans, persons with disabilities, and members of the LGBTQI community.Circa/HEJ

Keywords: GOLDEN GATE UNIVERSITY, San Francisco , Operations Coordinator - BSF, Professions , San Francisco, California

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