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Senior Accounts Payable Analyst

Company: One Medical
Location: San Francisco
Posted on: August 7, 2022

Job Description:

One Medical is a primary care platform challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to radically transform healthcare, which means tackling the frustrations of everyone involved - from patients and providers to employers and health networks.Across the country, our members enjoy seamless access to comprehensive care at more than 180 locations across 28 cities (and counting!) as well as 24/7 access to virtual care powered by intelligent uses of technology. In addition to a direct-to-consumer membership model, we work with more than 7,000 companies to provide One Medical health benefits to their employees. On January 31, 2020 we marked a milestone with our public listing on Nasdaq, but our work is far from over. As we continue to grow and broaden our impact, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. One Medical is seeking to hire a Senior Accounts Payable (Sr. AP) Specialist to join our Finance team at our San Francisco Headquarters. Reporting to the Accounting Manager, the Sr. AP Specialist will work cross-functionally to support Accounts Payable across the organization. Specifically, the Sr. AP Specialist will focus on One Medical's virtual card platform, ensuring compliance both internally and externally, implementing process improvement practices, and assisting with month-end and audit procedures. Additional responsibilities include participation in broader month end close processes, annual external audit, account reconciliations and review while collaborating with business partners and team members to ensure expenses and/or accruals have been completed. Working side by side with the Accounts Payable team, the Sr. AP Specialist will drive continuous improvement and habitually evaluate processes in order to optimize and streamline workflows. Additionally, the Sr. AP Specialist will possess exemplary organizational skills and will be comfortable managing multiple priorities in a dynamic and evolving environment. The Sr. AP Specialist will demonstrate strong prioritization skills, with experience in prioritizing tasks to ensure service level agreements are met. Moreover, it is paramount that the Senior Accounts Payable Specialist communicate effectively and demonstrate the ability to follow through on commitments. The successful candidate enjoys discovering new ways to grow and be challenged, learns from new experiences and people, and takes advantage of available developmental resources; as for the right individual, tremendous growth potential exists as One Medical grows as an organization. If you display a high degree of self-awareness, solicit and welcome feedback as a vehicle for growth and improvement, communicate effectively and demonstrate the ability to follow through on commitments, we would love to speak with you! What You'll Likely Work On

  • Manage One Medical's corporate card program of approximately 125 cards and our virtual card program, including month end accruals, reconciliations to statement and compliance to SOX guidelines.
  • Analyze expense reports using our Expensify system, which may include receipts validation and expense policy compliance
  • Manage vendor maintenance with W9 forms that are in accordance with the company internal controls.
  • Assist in year-end 1099 validation and reporting of approximately 2500+contractors and growing
  • Check processing and check mailing on a weekly basis. Experience with positive pay.
  • Ability to proactively investigate and resolve billing and vendor issues.
  • Manage Amortization Prepaids processes: ensure proper schedule is captured and able to create journal entries to G/L, and create supporting schedules
  • Prepare and post various journal entries and transactional activity to G/L as assigned
  • Assist with preparation of management reports, month-end close, tax filings, and other ad hoc accounting project as assigned
  • Understanding your processes and systems, the interconnection with upstream and downstream processes and identifying process improvements
  • Assist on quarterly and year-end audit procedures with SOX team and external auditors to include managing the process of gathering support.
  • Unholding T&E policies and Sox Guidelines
  • NetSuite, Coupa, Bill.com, Expensify, Teampay experience would be helpful
  • Participate in process improvement projects including implementation of enhancements to our ERP systems and processes
  • Perform other special projects and analyses as directed by management
  • Cross train on AP functions and ability to perform as backup when needed.
  • Ability to communicate with all levels of management. You'll be set up for success if you have:
    • 3 - 5+ years experience in accounts payable or related accounting roles
    • Strong attention to detail, process-oriented and a broader systems perspective
    • Strong communication and interpersonal skills, with a relentless focus on the customer
    • Understanding of the AP close and related system functionality, including experience with approval workflow systems, journal entries, amortizations, SOX & expense reporting
    • Bachelor's Degree required; degree in accounting preferred
    • Proficiency with Excel
    • Be able to work a hybrid schedule. Benefits designed to aid your health and wellness: Taking care of you today
      • Paid sabbatical after 5 and 10 years
      • Employee Assistance Program - Free confidential advice for team members who need help with stress, anxiety, financial planning, and legal issues
      • Competitive Medical, Dental and Vision plans
      • Free One Medical memberships for yourself, your friends and family
      • PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family
        • 401K match
        • Opportunity to participate in company equity programs
        • Credit towards emergency childcare
        • Company paid maternity and paternity leave
        • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
        • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability InsuranceThis is a full-time role based inSan Francisco, CA with a hybrid remote in office schedule.#LI-SB2One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.

          Subject to applicable law, proof of COVID 19 vaccination is required for employees and contractors who interact with patients, access a shared office space or engage with other team members, except where a medical or religious accommodation applies.

          One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English /Spanish ) and Right to Work Poster (English /Spanish ) for additional information. Will you now or in the future require sponsorship to work in the US by One Medical? *
          -- Do you have 3+ years of experience in accounts payable experience? *
          Do you have experience using NetSuite? *
          Voluntary Self-IdentificationFor government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.As set forth in One Medical's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. Gender Please select Gender Gender Are you Hispanic/Latino? Please select Are you Hispanic/Latino? Are you Hispanic/Latino? Please identify your race Please select Please identify your race Please identify your race Race & Ethnicity Definitions If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Veteran Status Please select Veteran Status Veteran Status Form CC-305OMB Control Number 1250-0005Expires 05/31/2023 Voluntary Self-Identification of DisabilityWhy are you being asked to complete this form?We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .How do you know if you have a disability?You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.Disabilities include, but are not limited to:
          • Autism
          • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
          • Blind or low vision
          • Cancer
          • Cardiovascular or heart disease
          • Celiac disease
          • Cerebral palsy
          • Deaf or hard of hearing
          • Depression or anxiety
          • Diabetes
          • Epilepsy
          • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
          • Intellectual disability
          • Missing limbs or partially missing limbs
          • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
          • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression Disability Status Please select Disability Status Disability Status 1 Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Keywords: One Medical, San Francisco , Senior Accounts Payable Analyst, Professions , San Francisco, California

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