Event Production Manager

Company: Ecruit
Location: San Francisco
Posted on: August 6, 2022

Job Description:

Event Production Manager - Competitive Salary Benefits- San Francisco, CAThe RoleAre you an experienced Event Production Manager looking for a new, exciting challenge? If so, we have the perfect opportunity for you!We're eager to find a smart, motivated, no-nonsense production manager to add to our long-tenured team of professionals. You will be responsible for producing and organizing all event elements and logistics by working directly with clients throughout the planning process to ensure expectations and needs are met on all levels. -Key Responsibilities:The key responsibilities of an Event Production Manager but are not limited to:Production

• Main point of contact for clients for site visits, tastings, overall coordination throughout planning process and day of event presence
• Work with clients on budgeting, menu selections, room set up, d--cor, entertainment, talent, etc.
• Collaborate with both Productions and Audio-Visual Teams for ongoing coordination among all types of eventsAdministrative
  • Attend weekly Banquet Event Order (BEO) meetings and other internal team meetings as necessary
  • Ensure all BEO's are accurate and detailed with menu selections, beverage packages, timelines, vendor needs, set up information, internal notes and instructions as well as other line-item costs
  • Create floor plans with accurate lay out of event including all details, requirements and needs
  • Review and submit all event related invoicing in timely manner -Vendor Management
    • Ensure in house inventory can fulfil client's requests while working with vendors on rentals to supplement needs
    • Establish and maintain timelines day of event with all contracted vendors
    • Negotiate the best price for vendors - work closely with all vendors to pull quotes, establish set-up/strike guidelines, collaborate with Productions Team on other events occurring to maximize quotes and deliveries
    • Reconcile all orders upon delivery as well as post event, handling missing/undelivered items and submitting invoices in timely mannerStaffing
      • Schedule appropriate number of team members for each event, contracting with external staffing agencies as necessary
      • Work closely with Event Manager on the day of event on overall event expectations and execution, assist as necessary to direct the FOH team, manage and maintain timelines, communicate with Culinary Team on service timeline, interact with the client, etc.
      • Ongoing training with Production and FOH teams related to service, standards, dress code, food and beverage knowledge, etc.The CompanyMerchants Exchange Productions is a premium, full-service hospitality company responsible for three of San Francisco's most iconic venues - the Julia Morgan Ballroom, Merchants Exchange Club and Credo restaurant. Merchants Exchange Productions fully-verticalized business structure captures every link of the value chain, from food-and beverage operations to audio/visual programming and all other elements of event production.Merchants Exchange Productions is a division of The Clint Reilly Organization, a privately owned commercial real estate and hospitality company headquartered in San Francisco's landmark Merchants Exchange.The Benefits
        • Bonus percentage based on team and division goals
        • Medical, dental and vision insurance
        • 401k with employer matching
        • Paid vacation and sick leave
        • Commuter Plan for transit and parkingThe PersonThe key skills and qualities of an Event Production:
          • Minimum of 2 years for Event Production Manager; 5 years for Senior Event Production Manager comparable private event experience in an event company, high end/luxury hotel, private club, etc.
          • Must provide proof of full Covid 19 vaccination including booster shot
          • Versed in various types of event planning preferred - corporate, nonprofit, weddings and social events
          • Excellent communication skills- both written and verbally
          • Highly organised, and be thorough with great attention to detail
          • Ability to work independently as well as part of a team
          • Proven self-starter capable of finding solutions with minimal supervision
          • Available to work a flexible schedule that will include days, nights, weekends and holidays as dictated by the events calendar and seasonal changes
          • Computer proficiency in MS Office - word, excel, outlook
          • Current Food Handlers Card as well as Responsible Beverage Service (RBS) Training certificationIf you are keen on joining this exciting, forward-thinking company and taking the next step in your career, then please click the apply now button to find out more.

Keywords: Ecruit, San Francisco , Event Production Manager, Professions , San Francisco, California