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HR Data & Reporting Analyst

Company: California College Of The Arts
Location: San Francisco
Posted on: November 23, 2021

Job Description:

HR Data & Reporting Analyst

San Francisco

Under the general direction of the AVP of HR, the HR Data & Reporting Analyst provides critical process and systems support to help ensure HR operations and data are managed effectively. This position is the reporting expert on the HR team and supports HR in configuring and writing Workday reports, as well as overseeing annual HR compliance reporting. As the technical expert on the HR team, the position will provide first tier Workday support to the college community, and collaborate with the technology and payroll teams to solve Workday technical issues and work on Workday projects related to HR processes. Lastly, this position will also prepare and maintain detailed documentation of business processes, and technical and functional system requirements.

This position will primarily work remotely, with occasional needs to be on campus.


Primary Technical Liaison and Workday Lead - 45% of time
Serve as primary Workday liaison to the technology and payroll teams on HR process, systems, and data.
Collaborate on Workday projects including scope, design and testing.

Troubleshoot data integration issues between Workday and external vendor systems

Oversee and respond to Workday-related inquiries via Teamwork Desk and provide HRIS support for the HR team and end users; track and analyze data on issues/inquiries, identify trends and make appropriate recommendations.

Instruct HR stakeholders on the importance of properly populated fields that affect processes or systems downstream, how to update fields in Workday and where to find the information in order to input it into Workday

Complete Workday testing during system upgrades to ensure the system functions properly.

HR Reporting and Data Management - 45% of time
Configure and write Workday reports based upon the needs of the HR team and business function leaders

Manage annual HR reporting including EEO, HCSO, ACA, IPEDS, etc., as well as annual salary surveys.
Manage large, complex sets of data, including reviewing, cleaning, and manipulating data

Data preparation and conversion support, applying advanced spreadsheet skills such as data formatting, LOOKUP formulas, and IF functions

Responsible for HRIS management, ensuring confidentiality, integrity and accuracy of data; conducts audits, identifies and addresses data inconsistencies

Support AVP of HR in establishing HR metrics; produce custom reports to meet internal and external reporting requirement

Process Improvement - 10% of time
Prepare and maintain detailed documentation of business processes, technical and functional system requirements

Maintain HR forms, user guides, and other information, ensuring they are updated online to ensure employees have access to current information

Provide feedback and recommend efficiency improvements on workflows and processes in HR

Train HR team and other employees as needed on relevant processes

Bachelor's degree with 3 years of relevant work experience in data analysis; ideally with some experience as an HRIS technical lead and working in Human Resources

Strong Microsoft Excel skills (expert in various functions such as vlookup, pivot tables etc.); experience in data retrieval and report writing required

Experience using and supporting Workday or other ERP/HRIS software strongly preferred

Experience working with detailed and complex data sets highly desired

Advanced word processing and spreadsheet skills, in Google Drive preferred

Must be a self-starter able to handle multiple tasks effectively in a dynamic environment

Strong analytical, problem solving, interpersonal maturity, oral and written communication skills required

Strong customer service skills required to support stakeholders

Exceptional organizational skills and strict attention to detail a must

Experience in higher education is a plus

San Francisco

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.


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Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.

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Keywords: California College Of The Arts, San Francisco , HR Data & Reporting Analyst, Professions , San Francisco, California

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