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Facilities Coordinator II

Company: TalentBurst
Location: San Rafael
Posted on: November 15, 2019

Job Description:

Job Description

Max Bill Rate: ***/Hour - FIRM

Job Title: Facilities Coordinator II

Principal Duties and Responsibilities:
--- Coordinates move activities, ensuring accurate and timely accounting of desk audits
--- Develops and maintains positive working relationships with landlord and/or property management and external service vendors. Maintains knowledge of building management's policies and procedures manual and maintains building specific files.
--- Works with building vendors, including janitorial and maintenance staff
--- Coordinates distribution of building supplies, including conference room, copy room, and kitchen supplies as well as ensures the daily stocking of same.
--- Ensures facilities standards are maintained, per Facilities Standards Playbook and updates playbook regularly with any changes.
--- Provides oversight and support to customer functions and events as necessary.
--- Uses BIM 360 Ops ticketing system for service, repairs & maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner. Coordinates work with outside vendors to complete requests as needed.
--- Responsible for timely reporting and correction of any discrepancies using BIM 360 tool
--- Performs ongoing facilities maintenance inspections of public and common areas by conducting \""walk-throughs\"" of site to ensure compliance with local health and safety regulations. Models company safety policies and participates in Emergency Response Team efforts.
--- Maintains professional appearance of building lobby, reception area, and food service areas. Manages Green Cleaning program through vendor relationship.
--- Helps with event set-ups and tear-downs of multi-purpose, conference, and training rooms as directed by Events Manager
--- Maintains current knowledge base of Company products and information by reading Company news, announcements, and product brochures.
--- Pro-actively escalates issues that need a manager's immediate attention.
--- Supports Facilities Department by maintaining filing and records in accordance with organizational and/or legal requirements. Assists with departmental purchases, payment and tracking as pertains to vendors. Works with Procurement and Accounts Payable departments to ensure department bills are paid in a timely manner.
Requirements:
--- 3+years relevant facilities experience
--- Associates degree or equivalent
--- Knowledge of HVAC and mechanical building systems (nice to have)
--- Experience with sustainably building operations,
--- Technical experience with building control systems, environmental systems, video conferencing and audio/visual preferred
--- Experience with vendor management and the implementation of the corporate safety program. Experience with computerized maintenance management systems, subcontract management, life safety management skills, energy management and the development of standardized operating procedures are a plus.
--- Excellent oral and written skills and proficiency with all Microsoft Office applications is required
--- Customer service oriented - pleasant, friendly, cheerful, energetic, courteous and professional demeanor
--- Must be willing to carry company pager/phone and be ""on-call"" for emergencies
--- Flexible and able to multi-task effectively
--- Organized and able to prioritize assigned tasks
--- Timely, accurate, and detail oriented
--- Shows initiative and a willingness to learn
--- Ability to self-manage and effectively manage workload
--- Ability to collaborate with other business units within the Company
--- Ability to lift 50 pounds
--- Valid driver's license

Company Description:

TalentBurst is an award winning IT, Accounting & Finance staffing firm headquartered in Boston with offices in San Francisco, Miami, Milwaukee, Toronto, Bangalore, and Gurgaon. Our clients include the leading social media, technology, banks, utilities, pharmaceutical, and biotech companies.We work with 75 of the Fortune 500 companies. Our recruiting team is one of the most successful in the industry and has a strong reputation for treating our employees well and helping you find your next dream project.BenefitsAt TalentBurst, one of our founding principles has been to provide our employees with the best benefits available. Benefits we have available include:--- Health, Dental, and Vision Plan--- 401(k) Plan--- Life Insurance--- Immigration assistance--- Credit Union Membership--- Direct Deposit--- Vacation pay (only for FTEs)

Keywords: TalentBurst, San Francisco , Facilities Coordinator II, Other , San Rafael, California

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