Administrative Coordinator for Sean N. Parker Center
Company: Stanford University
Location: Stanford
Posted on: April 23, 2024
Job Description:
Stanford University is seeking an Administrative Coordinator
(Administrative Associate 3) to provide administrative or
operational support with limited supervision. May be responsible
for leading other administrative staff or subordinates.Stanford
University is one of the world's most renowned universities.
Sitting in the heart of the San Francisco Bay Area among the
valley's most progressive companies.At the Sean N. Parker Center
for Allergy and Asthma Research, the world's leading scientists,
physician-scientists, and research teams come together to study and
understand the molecular underpinnings of allergies and asthma. We
are committed to finding causes, treatments, and cures for
allergies and asthma, and bringing these to children, adults, and
their families at local and global levels. Transforming lives with
innovative science and compassionate care.You will be working with
an unparalleled leading-edge community of faculty and staff that
are fundamentally changing the world of health care. You will have
the opportunity to influence and drive change with your innovative
ideas, the ability to make a difference and participate in human
advancements. Our culture is fast-paced, energetic, and growing all
of the time.We offer a variety of benefits beyond traditional
medical, dental, retirement, and savings options:
Events and programs for children,
sports camps, tuition optionsWorld-class intellectual stimulation
through learning and development classes, workshops, and onsite
conferences from leading-edge speakers and facultyWork/life and
family-friendly policies and reimbursementParticipation in
Stanford's social responsibility and sustainable programs for a
better worldA vibrant university culture that values the uniqueness
of each individualWe are seeking candidates who are progressive
thinkers, see challenges as simply problems to solve, and have the
spirit and energy to change the world.About the Department of
Pathology:Comprised of extraordinary faculty and staff, our mission
is to improve the ability to diagnose, treat and understand the
origin and manifestation of human disease, and to care for those
who have or are at risk to develop disease. We accomplish this
through our clinical services (in all fields of anatomic and
clinical pathology, including molecular and genomic pathology,
histocompatibility testing and transfusion medicine) and be
research (which includes basic, translational and clinical research
into the origins and manifestations of disease, including efforts
to improve disease prediction and prevention as part of the goal of
achieving precision medicine and health), and also by educating
future leaders in pathology and related fields. Everything we do is
to achieve the goals of providing the highest quality of clinical
services to the patients for whom we passionately care, to advance
our ability to understand, diagnose, monitor and ultimately to cure
disease or to prevent or delay its occurrence, and to provide
outstanding education and career development opportunities to those
who share these goals.For more information about the department
visit About the Position:The Center is seeking an Administrative
Coordinator to provide high-level support under minimal supervision
for multiple faculty interfacing with senior internal (University
and Hospital officials) and external groups, donors and sponsors.
The incumbent will independently manage multiple and competing
responsibilities and projects where a high degree of judgment and
discretion is required in resolving problems and making
recommendations. Duties include:
- Act on behalf of the supervisor, department manager, or chair
in regards to establishing priorities and identifying and resolving
problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
websites.
- Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
- May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, reviewing
work for quality and timeliness, and providing performance review
input.*-Other duties may also be assigned
Desired Qualifications:
- Demonstrated ability to work
collaboratively and effectively with individuals across different
levels of the organization.
- Ability to clearly and effectively communicate information to
internal audiences and client groups.
- Experience with managing highly complex administrative duties
and support academic faculty members Education & Experience
(Required):
- High school diploma and four years of administrative
experience, or combination of education and relevant experience.
Knowledge, Skills, And Abilities (Required):Advanced computer
skills and demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decisions Physical
Requirements*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.*- Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.
Working Conditions:
Due to the nature of the work, this
position will work fully on-site.The expected pay range for this
position is $33.17 - $43.75 per hour.Stanford University provides
pay ranges representing its good faith estimate of what the
university reasonably expects to pay for a position. The pay
offered to a selected candidate will be determined based on factors
such as (but not limited to) the scope and responsibilities of the
position, the qualifications of the selected candidate,
departmental budget availability, internal equity, geographic
location, and external market pay for comparable jobs.At Stanford
University, base pay represents only one aspect of the
comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process. Why Stanford is for You Imagine a world without
search engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture and unique perks empower you with:Freedom to
grow. We offer career development programs, tuition reimbursement,
or course auditing. Join a TedTalk, film screening, or listen to a
renowned author or global leader speak.A caring culture. We provide
superb retirement plans, generous time-off, and family care
resources.A healthier you. Climb our rock wall or choose from
hundreds of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care
benefits.Discovery and fun. Stroll through historic sculptures,
trails, and museums.Enviable resources. Enjoy free commuter
programs, ridesharing incentives, discounts and more The job duties
listed are typical examples of work performed by positions in this
job classification and are not designed to contain or be
interpreted as a comprehensive inventory of all duties, tasks, and
responsibilities. Specific duties and responsibilities may vary
depending on department or program needs without changing the
general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned. Consistent
with its obligations under the law, the university will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. Stanford is an equal employment opportunity and
affirmative action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, protected veteran status, or any other
characteristic protected by law.
Keywords: Stanford University, San Francisco , Administrative Coordinator for Sean N. Parker Center, Other , Stanford, California
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