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School Office Manager- Clifford - Bilingual (Spanish/English) Required Classified(School Sites)[...]

Company: Rcsdk8
Location: San Carlos
Posted on: May 28, 2023

Job Description:

Are you looking to make an impact in your community?REDWOOD CITY SCHOOL DISTRICTCLASS TITLE: SCHOOL OFFICE MANAGERRCSD takes pride in our dedicated workforce and strong connection with our students, families, and community. Our highly dedicated and skilled team of professionals provides a safe and supportive, inspirational and rigorous, joyful and inclusive environment for all learners. We are looking to build our workforce with a staff who share this vision and want to instill passion in learning emphasizing student strengths and gifts for all learners: all abilities, all ethnicities and cultural identities, LGBTQ+ youth, and multilingual learners.BASIC FUNCTION:Under the direction of the Principal / appropriate Administrator, organize, coordinate, schedule and perform office activities at an assigned school and serve as secretary to the Principal / appropriate Administrator; train and provide work direction to clerical personnel and others as assigned. Serve as liaison between various programs on site.Plan, organize, coordinate, and oversee day-to-day school office activities and relieve the Principal / appropriate Administrator of administrative detail. Establish and maintain cooperative working relationships. Perform complex secretarial and clerical work involving independent judgment requiring thorough knowledge of District policies and rules and regulations, and selected sections of the Education Code. Perform public relations and communication services. Work independently and be flexible. Work with constant interruptions and demanding time lines. Be trained in basic and emergency first aid, CPR and follow physician directions regarding medication. Devise or adopt office procedures to change organizational needs. Understand and carry out oral and written directions. Plan, organize, and direct the work of others. Use tact, diplomacy, discretion and confidentiality as necessary.REPRESENTATIVE DUTIES:Plan, organize and coordinate a wide variety of clerical and other office functions and activities in the administrative office of an assigned school; prioritize and schedule duties and assignments to assure efficiency and meet established timelines.Serve as secretary and provide administrative assistance to the Principal / appropriate Administrator;schedule and arrange appointments, meetings and conferences; open, sort and route mail.Assist the Principal / appropriate Administrator with routine administrative duties and in their absenceuse independent judgment to determine appropriate course of action regarding emergency situations.Communicate with a variety of site and District personnel and administrators regarding school operationsand maintenance, personnel matters, supplies, policies and procedures and student attendance, activitiesand concerns.Translate and interpret both oral and written communications for administrators, faculty, parents andstudents as assigned.
Input from notes, rough draft or verbal instruction a variety of written materials includingcorrespondence, bulletins, records, forms, memoranda, reports, lists and confidential materials.Compile and organize information for the Principal / appropriate Administrator; compose and respond toroutine correspondence; collect, complete and expedite State and District required forms and reports.Using tact, patience, courtesy and good judgment, answer phones and greet visitors; take and relaymessages; provide information to students, parents, faculty and site personnel; interpret, apply andexplain District policies and school procedures and regulations.Train and provide work direction to other personnel as assigned; provide input and recommendationsregarding performance evaluations as requested.Operate a variety of business and office machines including typewriter, calculator, fax copiers, computer,peripheral equipment and computer software as required by the District or site.Inventory, order, receive and distribute school supplies, materials and equipment. Process purchaseorders for outside vendors as needed. Assure that office machines function properly and arrange repairs,maintain ample supplies of toner and copy staples and fill machines as needed. Keep accurate records ofcopy usage as required by the District or site.Prepare and maintain a variety of records pertaining to personnel files and reports related to andincluding attendance, payroll, supplies and inventory and site maintenance operations; maintainconfidentiality of information.Administer the certificated and classified payroll; maintain accurate absence records and reports andprepare substitute timesheets; provide orientation, lesson plans, keys, directions and pertinentinformation to substitutes.Collect and account for fees and other monies as directed; prepare bank deposits and maintain budgetrecords as assigned. Maintain separate records for various programs at the school site such as: Principal'saccounts, family centers and school activities, etc.Enroll and transfer students using the district database. Assure that records are completed and processed properly including attendance, health and medical forms, immunization and records for extraordinary circumstance students.Administer first aid to ill and injured students in accordance with established policies and guidelines;respond effectively in emergency situations, taking appropriate action. May be required to administer firstaid/CPR and dispense medication as prescribed by a physician. May also be required to provide specializedservices, (i.e., toileting, changing soiled clothing, monitoring diabetics and asthmatics, etc.), during theabsence of regularly assigned staff. Maintain medical records as required.Perform other related duties as assigned.KNOWLEDGE OF:Organize and coordinate clerical and secretarial functions in a school office.Secretarial, clerical and administrative assistance duties required to support a school administrator.Modern office practices, procedures and equipment.Record-keeping techniques.Oral and written communication skills.Correct English usage, grammar, spelling, punctuation and vocabulary.Interpersonal skills using tact, patience and courtesy.First Aid procedures.Health and safety regulations.District organization, operations, policies and objectives.Applicable sections of State Education Code and other applicable laws.Operation of a computer and data entry skills.Basic accounting procedures.ABILITY TO:Plan, organize, coordinate and prioritize a wide variety of clerical and secretarial activities and functionsin a school office.Assist a Principal / appropriate Administrator with administrative matters and respond to routineinquiries.Add, subtract, multiply and divide quickly and accurately.Communicate effectively with students, parents, staff and administration.Read, interpret, apply and explain rules, regulations, policies and procedures.Work effectively with constant interruptions.Work confidentially with discretion.Maintain records and prepare reports.Skillfully keyboard at approx 50 wpm.Establish and maintain cooperative and effective working relationships with others.Analyze situations accurately and adopt an effective course of action.Meet schedules and timelines.Plan and organize work.Train and provide work direction to others.
EDUCATION AND EXPERIENCE:Any combination equivalent to: graduation from high school including or supplemented by course work in business, office management or related field and three years of increasingly responsible clerical and secretarial experience involving public contact.Possession of a current certificate in cardiopulmonary resuscitation (CPR), issued by American Red Cross or American Heart Association, and a certified Multimedia First Aid Card is required. Maintain up-to-date certificates in first aid and CPR. Completion of Blood borne Pathogen Safety Training.LICENSES AND OTHER REQUIREMENTS:Valid California driver's license, evidence of appropriate automobile insurance based on DMV regulations and insurable by the District liability insurance carrier. Valid First Aid Certificate issued by an authorized agency. Some positions in this classification may require bilingual skills in a second designated language.An Equal Opportunity EmployerThe Redwood City School District (RCSD) is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RCSD makes hiring decisions based solely on qualifications, merit, and business needs at the time.The Redwood City School District seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Corporate culture is essential to allow the organization to differentiate itself. In terms of image on the one hand, it has strengths both internally and externally to consumers. It is indeed a source of cohesion and motivation of employees and it limits conflicts. With customers, it conveys a positive image and can develop a feeling of closeness to the company or even become a criterion of choice. About Redwood City School District Situated in the mid-Peninsula between San Francisco and San Jos-- in the San Francisco Bay Area, Redwood City School District (RCSD) is an innovative and award-winning PreK-8 district serving 6,500 students across 12 schools in Redwood City and portions of Atherton, Menlo Park, San Carlos, and Woodside. Our 8th graders feed into the neighboring Sequoia Union High School District (SUHSD).We take pride in our dedicated workforce and strong connection with our students, families, and community. Our highly dedicated and skilled team of professionals provides a safe and supportive, inspirational and rigorous, joyful and inclusive environment for all learners. We are looking to build our workforce with a staff who share this vision and want to instill passion in learning emphasizing student strengths and gifts for all learners: all abilities, all ethnicities and cultural identities, LGBTQ+ youth, and multilingual learners.

Our District office is located at750 Bradford Street, Redwood City, CA 94063 , and is open Monday through Friday, 8:00 am-5:00 pm.Are you looking to make an impact in your community?

Keywords: Rcsdk8, San Francisco , School Office Manager- Clifford - Bilingual (Spanish/English) Required Classified(School Sites)[...], Other , San Carlos, California

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