Senior Program Coordinator, Law Faculty Center

Company: Contra Costa County Bar Association
Location: San Francisco
Posted on: May 28, 2023

Job Description:

Job Details Job Location: San Francisco - San Francisco, CA Position Type: Full Time Education Level: 4 Year Degree Salary Range: Undisclosed DescriptionAPPLICATION CLOSING DATE: Open until filled POSITION: Senior Program Coordinator - Law Faculty Center DEPARTMENT: School of Law / JD Flex Program REPORTS TO: Director of Administration and Instructional Support STATUS: Exempt SALARY RANGE: Depending upon qualifications and experience. BENEFITS: The University's comprehensive benefits program. DAY & HOURS: Monday through Friday, 37.5 hours per week. Schedule will require Saturday hours on JD Flex weekends (two weekends per month) during the fall and spring semesters. This position is primarily in person on-campus, with limited possibility for working remotely. BASIC FUNCTION AND SCOPE OF JOB: The Senior Program Coordinator reports to the Director of Administration and Instructional Support and is responsible for providing administrative support services for the law school's full-time and adjunct faculty, with primary focus on the JD Flex weekend program. This position coordinates a variety of instructional services for students involving preparation of course materials, use of classroom technology, and the administration of course evaluations, mid-terms and exams. The Senior Program Coordinator organizes events, conferences and symposiums for a variety of academic programs and collaborates with other law school departments to facilitate communication between the law school faculty, Dean's Office and students. ESSENTIAL FUNCTIONS: Serve as front line staff in the Law Faculty Center: answer general questions about administrative and academic policies of law school; respond to a high volume of telephone, email and in-person inquiries; maintain tidy and welcoming front office appearance; proofread, format and process correspondence; schedule appointments; create, update, and maintain a wide range of files and data records; maintain and update web content for the Law Faculty Center and academic programs; order supplies, sort mail and provide back-up staff support in the Dean's Office as needed. Provide administrative support to approximately 50 full-time and adjunct faculty throughout the academic year: collect course syllabuses, process book orders, prepare instructional materials and handouts, and respond to a wide variety of faculty support requests throughout each term. Assist JD Flex faculty in maintaining their course content on the CANVAS learning management platform and manage online communications with JD Flex students. Provide up-to-date information regarding program dates and deadlines, including the academic calendar, the schedule of classes and exams, and other program requirements. Coordinate JD Flex weekend logistics and operations, including room scheduling, classroom technology, catering, and other services and programs. Assist the faculty director of JD Flex in coordinating co-curricular activities for the JD Flex program, including orientation, workshops, and related program activities. Coordinate the collection, review, production and delivery of law school exam documents during mid-term and final exam periods - in both print and electronic formats. In collaboration with the law school's exam coordinator, facilitate the scheduling of take-home and accommodated exams and assist with exam proctoring. Advise faculty of exam policies and procedures and assist with grade calculations. Assist in the administration of course evaluations; collect and process forms and petitions; analyze data and prepare summary reports. Serve as liaison to the law school academic dean, student services and registrar's offices. Organize and manage annual conferences and symposia. Contact contributors, coordinate travel and logistical arrangements for guest speakers and lectures; facilitate classroom and event technology support as needed; prepare promotional materials and flyers; process invoices and reconcile expense reimbursement forms. Type, edit and/or assist with production and maintenance of various academic and scholarly publications, journals and handbooks. Build faculty blogs and maintain web content for a variety of externally focused faculty activities and program micro-sites. Facilitate and provide administrative program support to on-campus clinics, centers and institutes. Facilitate communication with faculty at other law schools and academic institutions as appropriate. Perform related duties as assigned. EXPERIENCE: --- Knowledge of: Proficiency using office machines, including word-processing and database applications in a networked PC environment. Proficiency in the Microsoft Office Suite required. Familiarity with Adobe InDesign or other publication design software helpful. Familiarity with TWEN, CANVAS or other instructional management systems helpful. Principles and best practices of expense tracking, data processing and record keeping. --- Ability to: Work independently, organize simultaneous projects, demonstrate initiative, and exercise professional judgment under minimal supervision. Maintain the law school's strict confidentiality policies. Cordially handle a variety of faculty and student questions or concerns with resourcefulness and accuracy. Think analytically, attend to details, compose high quality business correspondence, edit written materials, and solve complex problems. Maintain effective interpersonal relationships emphasizing efficiency, professionalism, and student service. Must be punctual. QUALIFICATIONS: Experience and Education: Minimum two years related experience. Prior customer service or administrative experience with diverse populations in an academic environment preferred. Bachelor's degree or the equivalent from an accredited college or university required. Excellent written and verbal communication skills in English. Supplemental InformationGolden Gate University is an Equal Opportunity Employer. The university has a strong commitment to the principles of diversity and inclusion, and to maintaining working and learning environments that reinforces these practices. The university welcomes and encourages applications from women, military veterans, minorities, people of color, persons with disabilities, and members of the LGBTQI community. Circa/HEJ

Keywords: Contra Costa County Bar Association, San Francisco , Senior Program Coordinator, Law Faculty Center, Other , San Francisco, California