Remote Personal Assistant
Company: Excellence Services, LLC
Location: Atherton
Posted on: May 28, 2023
Job Description:
Note: Before applying, please confirm if you are legally
authorized to work in the United States without requiring
sponsorship for an employment visa.REMOTE ONLY.$62,400 to $102,000
+ Benefits. DOE. -Up to 20% performance-based Bonus. -Job Type:
Full Time (40 hours/week), Non-Exempt/Hourly. Weekend availability
requiredFull-time, Typically Monday-Friday. On-call as needed.
-ABOUT US:Excellence Services LLC is a professional private-owned
company that provides luxury service for one HNW family
exclusively. We help our client enjoy their life and encourage
employee success. -SUMMARY:Primary responsibilities will include
providing the Principals with information support at any time;
performing research, data collection & analysis; ensuring the
smooth running of the home office; performing administrative and
household tasks remotely; and working closely with existing staff.
-PRIMARY DUTIES:Research & Exploration
Collect information, perform research
and data analysis as needed; provide suggestions to the Principals
with the best solution to solve problems. -Observe and participate
in the daily work to continuously optimize the workflow & process,
improve team efficiency, and reduce the interventions by
Principals.Household & Home Office:
Schedule and work closely with other
staff on various household projects.Maintain a household vendor
list. - Build strong relationships with vendors.Coordinate
household staff and assist with monthly schedules.Identify and
oversee various household projects as needed.Assist in maintaining
the inventory of all household supplies (light bulbs, batteries,
cleaning supplies).Maintain and update household manuals.Maintain
an approved product list for home and personal items, including
sourcing information.Monthly/weekly purchase order submission, get
approval, place orders, and track delivery status.Prepare and
submit expense reports.Prepare home for occasional events.
Coordinate with vendors for holiday decor (Halloween,
Christmas).Maintain Principals' personal Google calendars (separate
from professional calendars).Schedule personal appointments. -
Calendar items forwarded by Principals.Update and maintain Google
Contacts. - Ensure information is synced to phones.Maintain a
filing system for household needs (e.g., car registrations,
maintenance contracts, warranties, contractor bids, etc.).Email a
daily activities report to Principals.Purchase gifts, develop and
maintain gift tracker, and review and audit receipts. -Keep track
of birthdays and other important dates.Work with travel concierge
and accountant as needed.Plan and coordinate the family's
activities and events. - - -Assist with personal archival
projects.HR Responsibilities:
Assist the HR team of the family
office for household staff hiring.Conduct phone/video interviews
and determine the qualification of candidates.REQUIREMENTS:
Bachelor's degree or above.Proven
experience working as a personal assistant is required.Excellent
learning ability and has a passion for exploration, research, and
analysis.Experience working in the Hospitality industry or a family
office is preferred.Vault-like ability to maintain confidentiality
and be ultra discreet.Demonstrate excellent email etiquette,
concise and accurate communications.Maintain strictest
confidences--never disclose Principals' contact
information.Flexibility to work weekends and evenings.Must be very
technically savvy. Experience with G-suite. -Resourceful in terms
of internet search and online shopping.Strong work ethic, reliable,
punctual, and honest. Practical and efficient.Comfortable with
iPhone or Android, including texting, camera phone, and smartphone
apps. -Highly organized, meticulous, detail-oriented, and thorough.
Able to multitask and prioritize well.Positive attitude, team
player, capable of working well with a vast array of high-quality
vendors.Personable, gracious, and polite, with excellent people
skills.Excellent command of the English language, both written and
spoken.Proactively identifies and resolves problems. - -Able to
work independently but takes direction well from
Principals.Flexible and able to accommodate spontaneous changes to
routines and plans. -Long-term intent.Must be legally authorized to
work in the United States without sponsorship for employment visa
status.Able to pass an extensive background check, credit, and
reference checks.Willing to take a pre-employment psychological
exam and drug screen. - -OUR CORE VALUES:--- Principal's
FirstHighly Private Clients are the focus, and Principals are the
Clients.--- Learn from mistakesBrave to face and admit the truth. -
Learns and grows from mistakes. Makes thoughtful choices and
changes to avoid mistakes or at least low-cost mistakes. High-cost
or repeated mistakes will lead to disciplinary action.---
ConscientiousFinish duties conscientiously, effectively, and
promptly.--- DedicationBe dedicated. Keep improving.---
AccountableDue diligence. Be accountable.--- IndependentThink and
act independently.--- ResilienceDo not complain or shy away from
assigned works. Confronts difficulties bravely. When the going gets
tough, the tough get going. - -Powered by JazzHR
Keywords: Excellence Services, LLC, San Francisco , Remote Personal Assistant, Other , Atherton, California
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