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Executive Assistant (Maternity Leave)

Company: Aquent
Location: San Francisco
Posted on: May 27, 2023

Job Description:

Placement Type:
Salary (USD):
35-40.00/hr DOE
Start Date:
Fortune 500 Beauty Company is seeking an Executive Assistant to cover a Maternity Leave.
This is a hybrid role in San Francisco, CA
Length of Assignment: 6/26 - 11/03
Location: San Francisco, Ca (Hybrid)
Pay: $35-40.00/hr depending on experience
POSITION SUMMARY: Responsible for high level executive administration and team support to the SVP of Brand and Integrated Marketing, the VPs of Campaign & Content and Social Media and their teams. The successful candidate will be able to interact with employees at all levels in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of attention to detail, professionalism and confidentiality. This polished and engaging professional is a master at complex calendar management, multi-tasking, meeting planning and coordination, and possesses flawless communication skills while interacting and cultivating relationships with a wide variety of cross functional partners.
Duties and Responsibilities:
--- Coordinate timing and logistics for a wide variety of business and departmental meetings; with both internal teams and external partners
--- Collaborate with travel department to ensure smooth execution of air travel, accommodations, and logistics
--- Process expenses
--- Handle highly confidential and/or sensitive departmental matters with discretion and tact
--- Proactively solve problems with flawless judgment
--- Partner with other Executive Assistants to provide additional support or backup when needed
--- Provide lunch support for VPs and teams as needed
Skills, Characteristics, and Experience Required:
--- Minimum of 1-3 years of administration or project management work experience in a fast-paced environment
--- Genuine passion for people and for providing outstanding hospitality and service to external and internal clients
--- Mastery of Microsoft Office: Outlook, Word, Excel, and PowerPoint
--- Ability to deliver actionables and complete tasks against multiple projects and deadlines
--- Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information tailored to the target audience
--- Dynamic, engaging, professional with positive attitude
--- Ability to work independently as well as in a team environment
--- Demonstrated experience in dealing with sensitive and conflicting situations in a diplomatic manner by de-escalating conflict or knowing when to route issues upward
--- Strong attention to detail with exceptional follow-up and organization
--- Demonstrated ability to take initiative and anticipate needs
--- Minimum high school diploma; BA/BS preferred; previous retail experience helpful

Keywords: Aquent, San Francisco , Executive Assistant (Maternity Leave), Other , San Francisco, California

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