Move Coordinator - SIS

Company: Skanska USA
Location: San Francisco
Posted on: May 27, 2023

Job Description:

Position Overview:Let new career opportunities find you! Give us some information on your skills and desires to open the door for interesting job openings within Skanska and the worldwide opportunities we can provide.Job Description:

• Manage the FSR order system & work allocations
• Manage Action Line (same-day / warranty / repair requests for FF&E items)
• Manage contractors & Vendor relationships on FSRs
• Plan and manage successfully relocations up to 100 moves and 200 FSRs per month
• Interact with staff, subcontractors and vendors
• Ensure client satisfaction throughout the relocation management process
• Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and adhere to it
• Develop and maintain project schedules for move management activities
• Prepare/update FSR financial status reports, review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials
• Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
• Initiate and manage meetings to review move schedules with move vendors and key stakeholders and customers
• Evaluate vendors to ensure contract compliance with the standards of performance
• Ensure all project initiation, execution and closeout documentation are complete
• Manage work orders, including but not limited to furniture reconfigurations and repairs, and space enhancements
• Coordinate with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor) to determine the appropriate date(s) for implementation and communicate those dates
• Plan, schedule and implement relocations, providing the main client contact with scheduled dates, move instructions, and move orientations for large groups as required.
• Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions and resolve post-move issues.
• Familiarity with modular furniture systems & traditional Move, Adds, Changes (MAC)
• Ability to coordinate and manage related vendors for furniture reconfiguration work
• Develop and implement process improvements for delivery of MAC/FSR services MAC Coordinator Qualifications:
  • Strong customer service skills and ability to manage work appropriately
  • Strong problem solving, decision making, management, and written and verbal communication skills
  • Ability to handle heavy volume of work daily, including multitasking and assign vendor responsibilities
  • Understanding of office furniture / interior design / minor renovations industry
  • Familiarity with requirements of drawings and specifications and with terms and conditions of project contracts, subcontracts and purchase orders; ability to read drawings and specifications
  • Ability to maintain discretion and confidentiality at all times MAC Coordinator Requirements:
    • 3+ years relevant experience
    • Background in facilities / furniture logistics & order expediting, warehousing and inventory control preferred
    • Excellent computer skills in: MS Excel, AutoCAD, MS Project, MS Word, Prolog MAC Coordinator Benefits:
      • Competitive Salary
      • Excellent Insurance Package
      • 401k w/match and Excellent Employee Stock Purchase Plan
      • Family centric time off and leave policies including non-birthing parent leave
      • An amazing culture focused on Diversity and InclusionApply Today for Immediate Consideration!:Skanska is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law. Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, were one of the worlds largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 30 offices around the country. In 2021, construction in the U.S. generated $6.4 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 7,300+ teammates in the U.S. and 30,000+ globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime. Search Firm and Employment Agency Disclaimer Search Firm and Employment Agency Disclaimer Skanska USA Human Resources (Skanska HR) provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively Skanska USA). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor (Vendor). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR. Primary Location:US-CA-San FranciscoSkanska Business Unit:Skanska USA Building Inc.Employee Status:Full Time

Keywords: Skanska USA, San Francisco , Move Coordinator - SIS, Other , San Francisco, California