Executive Assistant

Company: Post Holdings
Location: Emeryville
Posted on: September 25, 2022

Job Description:

Business Unit Overview Here's what all the hype is about Premier Nutrition Company, LLC (PNC) is a clear leader in the convenient nutrition category and makes great-tasting food products under the brand names Premier Protein, Dymatize, and PowerBar, and is part of publicly-traded BellRing Brands (NYSE:BRBR). With its people-first culture, PNC empowers its people to create the best work of their lives alongside some truly astounding colleagues. PNC treats its people like adults with respect and trust. One of our five core values is to Connect & Belong because we bring our diverse backgrounds, life experiences, and ways of thinking to each challenge grounded in our belief that everyone should have a seat at the table and be listened to deeply. Whever makes you, you - you belong here. We strive to avoid many of the outdated processes of conventional workplaces. We don't have performance reviews we have quarterly conversations. We don't have management we have inspiring leaders to coach and mentor. We don't have a casual dress code we simply don't have a dress code; wear what you like. And we have a lot of fun. Bringing dogs to work, company-wide give-days days, philanthropy and sustainability programs, in-office massages, walking meetings, and free daily exercise classes on-site and at the adjacent gym are just a few ways we make work feel less like work. And the results of our great culture speak for itself: we were certified as a Great Place to Work--- for the fifth year-running in 2021 and ranked in the top 12 on Fortune Magazine's Best Workplaces in our category for 2019, 2020, and 2021. So, what's it like to work here? If you're local, you'll walk into our Emeryville office each Monday morning and find 100 of your colleagues sitting on sofas, beanbag chairs, or the floor excitedly talking through the week ahead and watching one of their colleagues tell their personal life and career journey. Picture a casual and collaborative environment of a start-up, the innovative mindset of a tech company, and the stability of a company with projected revenue this year of over $1.15 billion, and you'll find us in the sweet spot where world-class culture meets robust business results. PNC seeks individuals who will thrive in this work environment and will help us build our culture and this high-growth company for the next phase in our amazing journey. Does this sound like you? Then read on. Responsibilities The Role--- Executive & Coordination Support: 65% of Time Provide key support for three Leadership Team Executives (i.e., SVP of Ops, Head of U.S. Sales, SVP pf International) Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information for Executives. Complete a broad variety of administrative tasks that facilitate executives' ability to effectively lead their teams including assisting with special projects, collecting, and preparing information for meetings with staff and outside parties, composing and preparing correspondence, making travel arrangements and completing time and expense reports. Provide 'gatekeeper' and 'gateway' role, providing a bridge for smooth communication between Operation/Sales Executive Directors and Operation/Sales Team. Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business. Company-wide Event Management: 30% of Time Help maintain company-wide calendar and help coordinate cross functional special calendaring events, such as offsites and interviews with outside consultants (leadership, ESD, etc.) Organize company-wide wellness activities (e.g. exercise, yoga, massages, mental health) and other company events. Ensure events are completed smoothly and be able to resolve any problems that might occur. Analyse events success and come up with suggestions to enhance future events. Space Management Oversight: 10% of Time Partner with Facilities Manager to coordinate, arrange, and optimize employee space assignments to enhance collaboration. Support VP of People with space planning and future of work strategy to foster an effective and connected in-office culture. Qualifications What are we looking for? Education: High school diploma/GED required. Experience: 5+ years of experience supporting executives. 3+ years of experience planning events. Skills: Time Management and communication is key in this role. Expert on problem solving and decision-making. Enjoys event planning and has great attention to detail. Must have Strong Microsoft skills when using PowerPoint, Word, Teams, and Outlook. Proven track record of effectively interacting with senior management. Ability to work strategically and collaboratively across departments. Effective, versatile and action-oriented. High level of integrity and discretion in handling confidential information. A terrific work ethic accompanied by an ever-positive, get-it-done attitude. Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction. Understanding of fast-paced and ever-changing environment. So, if after reading through this long list you're thinking-I'm not sure I meet 100% of these requirements, should I still apply? YES-if you embody a growth mindset, see challenges as opportunities to develop, and find innovative ways to get the real work that matters done, you sound like our kind of candidate! Select 5 Key Capabilities & Traits: Being all-in Adaptability Seeing around corners Drive and own results Bring people along You will thrive here and may just do the best work of your life if--- You want to be an integral part of shaping and nurturing an amazing work culture You like trying out novel minimum viable product people-related ideas You can be flexible in your approach to people challenges and abandon past practices if they don't make sense or would lead to a poor outcome You enjoy making people-centric decisions and finding ways to say 'yes' as often as possible to impactful and important priorities for the business or team You are comfortable being natural, casual, open, and even a bit playful at work You don't have a big ego You like to get sh...I mean stuff done You can be friendly, vulnerable, and self-deprecating in one moment, and deal with a challenging, delicate people-related matter as a professional in the next You can do periods of focused, deep work on projects that drive the needle This may not be your ideal next career move if--- You like a lot of structure, rules, and uniformity You like hierarchy, command and control management You want to build lots of processes, systems, governance, or policies Dealing with ambiguity or experimentation is not your jam You try to resolve challenging interpersonal situations over email or instant messaging You like managing from behind your computer and demonstrating excellence through email You tend to chase whatever shiny object presents itself during the day instead of real results If we haven't convinced you to apply already, here are some of our favorite perks and benefits: Friday afternoons off (and of course a hefty PTO package plus 11 holidays) 401K match. Literally free money Hybrid work with an average of 3 days a week in the office for local folks All jobs are bonus-eligible Free custom lunch twice a week. Plus plenty of snacks and shakes. 2 weeks of work from anywhere time to move your Big Rocks Quarterly team building events/happy hours (city-wide scavenger hunt, bowling, ropes course, putt-putt) Bring your dog to work (3 days/week) Extended paid parental leave regardless of gender or familial make-up

What are we looking for? Education: High school diploma/GED required. Experience: 5+ years of experience supporting executives. 3+ years of experience planning events. Skills: Time Management and communication is key in this role. Expert on problem solving and decision-making. Enjoys event planning and has great attention to detail. Must have Strong Microsoft skills when using PowerPoint, Word, Teams, and Outlook. Proven track record of effectively interacting with senior management. Ability to work strategically and collaboratively across departments. Effective, versatile and action-oriented. High level of integrity and discretion in handling confidential information. A terrific work ethic accompanied by an ever-positive, get-it-done attitude. Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction. Understanding of fast-paced and ever-changing environment. So, if after reading through this long list you're thinking-I'm not sure I meet 100% of these requirements, should I still apply? YES-if you embody a growth mindset, see challenges as opportunities to develop, and find innovative ways to get the real work that matters done, you sound like our kind of candidate! Select 5 Key Capabilities & Traits: Being all-in Adaptability Seeing around corners Drive and own results Bring people along You will thrive here and may just do the best work of your life if--- You want to be an integral part of shaping and nurturing an amazing work culture You like trying out novel minimum viable product people-related ideas You can be flexible in your approach to people challenges and abandon past practices if they don't make sense or would lead to a poor outcome You enjoy making people-centric decisions and finding ways to say 'yes' as often as possible to impactful and important priorities for the business or team You are comfortable being natural, casual, open, and even a bit playful at work You don't have a big ego You like to get sh...I mean stuff done You can be friendly, vulnerable, and self-deprecating in one moment, and deal with a challenging, delicate people-related matter as a professional in the next You can do periods of focused, deep work on projects that drive the needle This may not be your ideal next career move if--- You like a lot of structure, rules, and uniformity You like hierarchy, command and control management You want to build lots of processes, systems, governance, or policies Dealing with ambiguity or experimentation is not your jam You try to resolve challenging interpersonal situations over email or instant messaging You like managing from behind your computer and demonstrating excellence through email You tend to chase whatever shiny object presents itself during the day instead of real results If we haven't convinced you to apply already, here are some of our favorite perks and benefits: Friday afternoons off (and of course a hefty PTO package plus 11 holidays) 401K match. Literally free money Hybrid work with an average of 3 days a week in the office for local folks All jobs are bonus-eligible Free custom lunch twice a week. Plus plenty of snacks and shakes. 2 weeks of work from anywhere time to move your Big Rocks Quarterly team building events/happy hours (city-wide scavenger hunt, bowling, ropes course, putt-putt) Bring your dog to work (3 days/week) Extended paid parental leave regardless of gender or familial make-up

The Role--- Executive & Coordination Support: 65% of Time Provide key support for three Leadership Team Executives (i.e., SVP of Ops, Head of U.S. Sales, SVP pf International) Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information for Executives. Complete a broad variety of administrative tasks that facilitate executives' ability to effectively lead their teams including assisting with special projects, collecting, and preparing information for meetings with staff and outside parties, composing and preparing correspondence, making travel arrangements and completing time and expense reports. Provide 'gatekeeper' and 'gateway' role, providing a bridge for smooth communication between Operation/Sales Executive Directors and Operation/Sales Team. Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business. Company-wide Event Management: 30% of Time Help maintain company-wide calendar and help coordinate cross functional special calendaring events, such as offsites and interviews with outside consultants (leadership, ESD, etc.) Organize company-wide wellness activities (e.g. exercise, yoga, massages, mental health) and other company events. Ensure events are completed smoothly and be able to resolve any problems that might occur. Analyse events success and come up with suggestions to enhance future events. Space Management Oversight: 10% of Time Partner with Facilities Manager to coordinate, arrange, and optimize employee space assignments to enhance collaboration. Support VP of People with space planning and future of work strategy to foster an effective and connected in-office culture.

Keywords: Post Holdings, San Francisco , Executive Assistant, Other , Emeryville, California