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Program Assistant (Program Specific)

Company: Contra Costa Community College
Location: Albany
Posted on: August 6, 2022

Job Description:

Position Title - Program Assistant (Program specific)

Special Instructions to Applicants - The Program Assistant - Specialized position for the Math & Engineering Student Center at Diablo Valley College reports directly to the Division Dean of Math & Engineering. The Specialized Program Assistant - serves as a point person in math support (entry) classes and liaison between math support courses & the Math & Engineering Center, and serves as an Assistant for the Self-Paced program. This temporary, seasonal position earns an hourly rate of $19.75 per hour, approximately 30 hours/week.

Contra Costa Community College District is returning to some in-person activities, in a gradual, responsive process that is following all relevant local, state, federal, and CDC guidance related to COVID-19. New employees are advised that the Contra Costa Community College District has mandated that District employees will need to be vaccinated, test regularly, or obtain a waiver for religious or medical reasons. For those employees who receive a waiver they will be required to wear a mask and test regularly. If this employment condition is unacceptable to a new employee, then they should decline this offer of employment.

Our Vision for Social Justice - We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type: - Temporary/Hourly Assignment (Internal and External applicants)

Location - Diablo Valley College

Posting Number - 0001692

of Openings - 1

Range - 52

Salary - $19.75/Hour

Position Status - Temporary

Overtime Status - Non-Exempt (eligible)

Position - Part-Time

If temporary, employment duration: - N/A

of Hours Scheduled Per Week - 30

Work Schedule By Day and Work Hours - Work Schedule is variable, as needed

December 10, 2022 - January 17, 2023 and

Shift Differential % - N/A

of Months - 10

Non-work Periods: - N/A

EEO Job Category - Clerical/Secretarial

Employee Group - Classified

Department - D4605-Math

Position Definition - To schedule and provide a variety of college services for assigned programs in order to attract, retain and support a diverse population of students; and to provide administrative support to assigned student services programs.

Distinguishing Characteristics - N/A

Examples of Duties/Essential Functions - Duties may include, but are not limited to, the following:

Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus.

Prepares correspondence, memos and statistical materials; answers phones.

Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor's Office for the purpose of complying with financial and legal program requirements.

Reviews applications or other program documents to determine acceptance.

Processes eligibility and services for categorical programs in compliance with Title 5 regulations.

Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.).

Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas.

Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.

Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs.

Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications.

Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services.

Prepares and maintains records and files related to student contacts and the provision of services.

Participates in and facilitates special events and activities as needed.

Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations.

Performs related duties as assigned.

Minimum Qualification-Education/Experience - EXPERIENCE AND TRAINING

Two (2) years of experience performing responsible administrative duties in a related program.


Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.


Must not have any unresolved financial issues with the U. S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately.

Minimum Qualification-Knowledge Of - Policies and regulations related to a specific student services program.

Applicable laws and statues governing access to public programs and services.

Modern office procedures, practices and technology/equipment.

Philosophy and objectives of students services programs.

Problems encountered by students supported.

English usage, grammar, spelling, punctuation and vocabulary.

Basic statistical compilation and other record keeping methods and procedures.

Modern software applications (Microsoft Office Suite, etc.).

Minimum Qualification-Skill To - N/A

Minimum Qualification-Ability To - Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns.

Prepare and maintain a variety of records, reports, and confidential materials related to students.

Schedule and perform a variety of support functions pertaining to assigned student support program area.

Understand and carry out verbal or written instructions.

Communicate effectively, both orally and in writing.

Work independently and exercise good judgment in performing assigned duties.

Keyboard with accuracy.

Establish and maintain effective working relationships with those contacted in the course of performing required duties.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications - Understanding of the different math and engineering curriculum and pathwaysStrong communication and presentation skills, including the ability to work one-on-one with students.Experience with supporting programs and services linked to student success such as Financial Aid, A&R, EOPS, Disability Support Services, MESA and/or other programs that target underserved/underrepresented students.Proficiency with MS Office (Excel, Forms, Outlook, One Drive)Experience conducting recruitment and outreach and building/fostering communityDemonstrated commitment to fostering student equity and inclusion, and ability to communicate and work effectively with students, faculty, staff, and community members of diverse backgrounds, cultures, languages, and abilities.

Job Open Date: - 07/13/2022

Job Close Date: - 08/31/2022

Open Until Filled - No

Foreign Degree and Credit Statement: - In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us - About the District

The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 50,354 students a year, in 2019-20 fiscal year the demographic make-up of the students was 9% Black/African American; 17% Asian/Pacific Islander; 35% Hispanic/Latino; 26% White/Caucasian; and 13% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College

Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Keywords: Contra Costa Community College, San Francisco , Program Assistant (Program Specific), Other , Albany, California

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