Executive Assistant
Company: Jobot
Location: San Francisco
Posted on: June 26, 2022
Job Description:
This Jobot Job is hosted by Emily Klopfenstein
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Salary $90,000 - $110,000 per year
A Bit About Us
Our client is a solution platform dedicated to helping
institutional investors make investments in private equity across
Asia.
Why join us?
Benefits
Walking distance to BART and the Ferry Building
Company-paid health insurance for employee and family
Company-paid Life & Long Term Disability Insurance for employee
Discretionary bonus and profit sharing
Office in premier Financial District building
Job Details
The ideal candidate will provide executive level support to the
Firm's Managing Partner and the Investor Relations and LP Services
teams and will have a demonstrated background as an executive
assistant professionally, preferably out of finance or a similar
corporate firm. The candidate must be a self-starter and strive for
results, exercise good judgement, and have excellent communication
skills, along with attention to detail and an ability to manage
time which is essential as you support this team. In addition, the
ability to handle numerous projects and a heavy workflow with a
high level of accuracy as well as the professionalism to interface
with high-profile Investors is necessary. Responsibilities will
include complex domestic and international travel itineraries,
maintaining schedules, organizing, and supporting LP meetings and
conference set-up, managing CRM as well as disseminating LP
communications, working on special projects, filing, scanning
documents and other office duties as needed. The individual will
have exposure to a diverse group of important external clients and
visitors, as well as internal contacts throughout the Firm. This is
a great opportunity to be an integral part of a collaborative team.
Proficiency across the MS Office Suite is required.
Responsibilities and Duties
- Provide executive support to Managing Partner, Investor
Relations & LP Services teams, including a variety of complex,
confidential, and critical administrative and organizational
tasks
- Screen incoming calls and determine the level of priority while
using caution in dispensing information
- Coordinate complex domestic and international (coordinating
necessary documentation for evolving COVID protocols, arrange air,
hotel, and transportation logistics based on itinerary)
- Responsible for the coordination and logistics of both internal
and external meetings, offsite conferences and external events;
including catering and transport
- Supports investor events, annual meetings and other external
meetings which will require off hour support as needed.
- Handle regular activities without prompting, and advise in
advance with issues or delays
- Assist in editing spreadsheets, presentations, and
documents
- Assist in the development and implementation of the Firms next
generation of business intelligence tools, working across their CRM
(Altvia) and several external data services
- Manage and track delivery of materials to Limited Partners and
assist with uploading LP information to various databases, portals
and platforms
- Initiate improvements and consistently drive optimal
service
- Work closely with other internal cross-functional team(s) on
ad-hoc projects and initiatives, as well as lead and coordinate in
adhoc projects as requested
- Work cooperatively with the Firm's administrative team, in
positive partnership to back up each other smoothly along with
helping with shared office management responsibilities
- Assist with personal tasks on an as needed basis
Requirements
- The ideal candidate will be a self-starter who is flexible,
curious, and has the ability to multitask and manage multiple
projects independently with a sense of urgency
- Demonstrates evidence of successful and creative efforts
contributing to projects, problem-solving, efficiency and
productivity
- Approaches new challenges and high-pressure situations with a
positive attitude and calm demeanor
- 5+ years' experience as Executive Assistant or Senior
Administrative Assistant
- Experience at a hedge fund, a private equity firm, or financial
services firm a plus but not necessary
- Strong collaborative skills, analytical skills, & great
attention to detail
- Strong organizational, written, and verbal communication
skills
- High personal integrity, including the capacity to discretely
handle highly confidential and sensitive information
- Proficient in Outlook 365, MS Office (Word, PowerPoint and
Excel)
- Ability to pick up new processes and technology quickly
- Experience operating Microsoft Teams and Zoom
- Ability to thrive in an entrepreneurial, fast paced work
environment with changing priorities
- Ability to work positively with a variety of departments and
personalities, develop relationships both within the firm as well
as with external parties
- Bachelor's degree, preferably in marketing, business, finance,
or substantial experience in relevant sectors
- Vaccination and boosters within the last six months for
COVID-19.
Interested in hearing more? Easy Apply now by clicking the "Apply"
button.
Keywords: Jobot, San Francisco , Executive Assistant, Other , San Francisco, California
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