Remote Personal Assistant: $62k to $102k Bonus & Benefits
Company: Excellence Services, LLC
Posted on: May 17, 2022
REMOTE ONLY. $62,400 to $102,000 Benefits. DOE. Up to 20%
performance-based Bonus. Full-time, Typically Monday-Friday.
On-call as needed. ABOUT US: Excellence Services LLC is a
professional private-owned company that provides luxury service for
one HNW family exclusively. We help our client enjoy their life and
encourage employee success. SUMMARY: Primary responsibilities will
include providing the Principals with information support at any
time; performing research, data collection & analysis; ensuring the
smooth running of the home office; performing administrative and
household tasks remotely; and working closely with existing staff.
PRIMARY DUTIES: Research & Exploration Collect information, perform
research and data analysis as needed; provide suggestions to the
Principals with the best solution to solve problems. Observe and
participate in the daily work to continuously optimize the workflow
& process, improve team efficiency, and reduce the interventions by
Principals. Household & Home Office: Schedule and work closely with
other staff on various household projects. Maintain a household
vendor list. Build strong relationships with vendors. Coordinate
household staff and assist with monthly schedules. Identify and
oversee various household projects as needed. Assist in maintaining
the inventory of all household supplies (light bulbs, batteries,
cleaning supplies). Maintain and update household manuals. Maintain
an approved product list for home and personal items, including
sourcing information. Monthly/weekly purchase order submission, get
approval, place orders, and track delivery status. Prepare and
submit expense reports. Prepare home for occasional events.
Coordinate with vendors for holiday decor (Halloween, Christmas).
Maintain Principals--- personal Google calendars (separate from
professional calendars). Schedule personal appointments. Calendar
items forwarded by Principals. Update and maintain Google Contacts.
Ensure information is synced to phones. Maintain a filing system
for household needs (e.g., car registrations, maintenance
contracts, warranties, contractor bids, etc.). Email a daily
activities report to Principals. Purchase gifts, develop and
maintain gift tracker, and review and audit receipts. Keep track of
birthdays and other important dates. Work with travel concierge and
accountant as needed. Plan and coordinate the family---s activities
and events. Assist with personal archival projects. HR
Responsibilities: Assist the HR team of the family office for
household staff hiring. Conduct phone/video interviews and
determine the qualification of candidates. REQUIREMENTS:
Bachelor---s degree or above. Proven experience working as a
personal assistant is required. Excellent learning ability and has
a passion for exploration, research, and analysis. Experience
working in the Hospitality industry or a family office is
preferred. Vault-like ability to maintain confidentiality and be
ultra discreet. Demonstrate excellent email etiquette, concise and
accurate communications. Maintain strictest confidencesnever
disclose Principals--- contact information. Flexibility to work
weekends and evenings. Must be very technically savvy. Experience
with G-suite. Resourceful in terms of internet search and online
shopping. Strong work ethic, reliable, punctual, and honest.
Practical and efficient. Comfortable with iPhone or Android,
including texting, camera phone, and smartphone apps. Highly
organized, meticulous, detail-oriented, and thorough. Able to
multitask and prioritize well. Positive attitude, team player,
capable of working well with a vast array of high-quality vendors.
Personable, gracious, and polite, with excellent people skills.
Excellent command of the English language, both written and spoken.
Proactively identifies and resolves problems. Able to work
independently but takes direction well from Principals. Flexible
and able to accommodate spontaneous changes to routines and plans.
Long-term intent. Must be legally authorized to work in the United
States without sponsorship for employment visa status. Able to pass
an extensive background check, credit, and reference checks.
Willing to take a pre-employment psychological exam and drug
screen. OUR CORE VALUES: ? Principal---s First Highly Private
Clients are the focus, and Principals are the Clients. ? Learn from
mistakes Brave to face and admit the truth. Learns and grows from
mistakes. Makes thoughtful choices and changes to avoid mistakes or
at least low-cost mistakes. High-cost or repeated mistakes will
lead to disciplinary action. ? Conscientious Finish duties
conscientiously, effectively, and promptly. ? Dedication Be
dedicated. Keep improving. ? Accountable Due diligence. Be
accountable. ? Independent Think and act independently. ?
Resilience Do not complain or shy away from assigned works.
Confronts difficulties bravely. When the going gets tough, the
tough get going.
Keywords: Excellence Services, LLC, San Francisco , Remote Personal Assistant: $62k to $102k Bonus & Benefits, Other , Atherton, California
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