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Development Associate

Company: California Institute of Integral Studies
Location: San Francisco
Posted on: May 16, 2022

Job Description:

Location: San Francisco, CA Category: Staff Positions Posted On: Tue Apr 26 2022 Job Description:

The Development Associate is responsible for providing administrative support to the Managing Director of Development, the Director of Major Gifts and the Development team, including filing, scanning communications, preparing Development materials, generating acknowledgement letters and other mailings. The Development Associate will also work with the Development Database and Operations Manager to assist with data entry into Raiser's Edge NXT, including the timely and accurate processing of gifts, multi-year commitments and other forms of support. This position reports to the Development Database and Operations Manager at CIIS.

The Development Associate is responsible for the following:

Provides administrative assistance to the Manager of Development and Alumni Relations and the Director of Major Gifts.
Coordinate working meetings with donors, managing correspondence, and proofreading final products.
Processes gifts and pledges in compliance with IRS and CIIS gift reporting requirements.
Advance the planning and production of donor events and program briefings, including an annual gala benefit.
Prepare mailings to donors and prospects, including in-house stewardship materials and direct mail campaigns.
Coordinates with MarCom and IT departments on updating Development pages on website.
Prepares check requests and tracks expenses in the Development budget.
Supports the Development Database & Operations Manager with data and donation-related communications with the Finance, Business, Information Technology, Alumni and Financial Aid offices.
Point person for processing and organizing matching gifts and primary liaison to matching gift vendor.
Update biographical information in Raiser's Edge NXT (including addresses, business information, associations, addressee, and salutations) received through gift transmittal, direct mail response, checks, and other related sources.
Assists with digital recordkeeping and documentation for Advancement Office.
Distributes official acknowledgement letters and gift receipts to donors.
Other administrative duties as needed, such as printing, filing, scanning, checking incoming mail.
Works with the Database and Operations Manager to facilitate distribution of mailings, e-solicitations; assists with managing online fundraising processing and participates in other activities designed to boost giving from alumni and other donors.
Assists with event planning, invitations, tracking attendance, ticketing and registration, and post-event assessment and reporting.
Support the Database and Operations Manager with documentation creation for department training and use.

Job Requirements:

Bachelor's degree and 1-2 years' experience, or equivalent combination of education and experience. Experience on a Development/fundraising team preferred.
Advanced technical skills and computer literacy, including Microsoft Office applications. Experience with Microsoft Outlook, OneDrive, Teams, Adobe Photoshop for online campaign images and designs and other applications a plus.
Experience and core competency with relational databases, online fundraising, and email marketing platforms; Raiser's Edge preferred.
Strong communication and interpersonal skills.
Excellent organization skills, including scheduling and managing office procedures.
Excellent writing, editing, and proofreading skills.
Ability to work both independently and as part of a team.
Sound judgment and discretion to maintain privacy and confidentiality.
Enthusiasm for and commitment to CIIS' values, commitments, and mission.

Additional Information:

Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.


This position requires attention to detail, good memory, the ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, and patience and tact in order to perform essential functions. Must be able to lift and carry 20 to 30 lbs on an occasional basis; and must be able to lift 40 lbs on an occasional basis (a hand truck or cart will be provided when items need to be moved over longer distance).




Salary or Hourly Rate is commensurate with skills and experience. Full benefits package including health, dental, vision, life insurance, retirement, and tuition discount.


Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.

Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.

Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.

Relocation Assistance -- This position is not eligible for relocation assistance.


California Institute of Integral Studies (CIIS) strives to cultivate and preserve a culture of inclusion and belonging as part of the Seven Commitments of CIIS. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.

CIIS is proud to be an equal opportunity employer. CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI). CIIS is also committed to compliance with all fair employment practices regarding citizenship and immigration status.


Keywords: California Institute of Integral Studies, San Francisco , Development Associate, Other , San Francisco, California

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