SanFranRecruiter Since 2001
the smart solution for San Francisco jobs

Executive Administrator

Company: Gladstone Institutes
Location: San Francisco
Posted on: May 16, 2022

Job Description:

Category:AdministrationLab/Area:Office of the PresidentDescription:Join Gladstone to Support Science Overcoming Disease Looking for a warm, out-going, and authentic working environment? Then get ready to join our diverse team at an independent, nonprofit biomedical research institute. We are looking for a highly skilled and experienced Executive Administrator to work seamlessly in partnership with the Chief of Staff to support the Office of the President. This is a hybrid position, with time split between working remotely and onsite at our location in the Mission Bay neighborhood in San Francisco.The Successful Candidate will be:

  • An exemplary representative of the Office of the President and Gladstone overall
  • Professional and kind, with sound judgment, integrity, and a keen focus on the mission at hand
  • An effective communicator, both verbally and in writing
  • Proactive and independent in anticipating the President's needs and in resolving administrative issues
  • An organized and resourceful multitasker with strong creative thinking skills
  • Highly proficient in carrying out both simple and complex administrative tasks with accuracy and attention to detail
  • Flexible and able to adapt quickly to changing prioritiesResponsibilities:
    • Manage complex calendar with accuracy and an eye towards protecting and making the most efficient use of the President's time
    • Discreetly handle sensitive and confidential information
    • Collaborate with multiple departments to plan institute-wide events
    • Coordinate domestic and international travel arrangements and prepare detailed itineraries; maintain accurate travel records; process reimbursement requests
    • Provide a warm welcome to all guests, both internal and external, who visit the Office of the President
    • Screen incoming calls; answer routine inquiries; schedule follow-up calls
    • Compose, format, and edit letters and other documents in a timely and professional manner
    • Prepare spreadsheets and enhance PowerPoint presentations
    • Process reimbursement requests and supporting documents and reconcile credit card statements
    • Complete purchase requisitions and other routine business processes Proofreading, Microsoft Word and calendaring tests will be given. Requirements:
      • 5+ years of experience performing relevant administrative activities, including two years of executive support experience
      • Ability to quickly learn new tools and technologies
      • Ability to effectively multi-task in a fast-paced environment while maintaining accuracy and attention to detail
      • Ability to effectively communicate and collaborate with a diverse range of peoplePreferred Qualifications:
        • BA/BS
        • Recent experience in planning medium-to-large scale events
        • Previous administrative experience in an academic, research, medical, nonprofit, or healthcare environment
        • Previous experience with the following programs: Microsoft Office, Asana, EndNote, IllustratorAdditional Information:
          • Title and salary will be commensurate with education and experience.
          • Gladstone is an equal opportunity employer.

Keywords: Gladstone Institutes, San Francisco , Executive Administrator, Other , San Francisco, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Francisco RSS job feeds