Remote Personal Assistant
Company: Excellence Services, LLC
Location: Atherton
Posted on: May 17, 2022
Job Description:
Job DescriptionREMOTE ONLY.$62,400 to $102,000 + Benefits. DOE.
Up to 20% performance-based Bonus. Full-time, Typically
Monday-Friday. On-call as needed. ABOUT US:Excellence Services LLC
is a professional private-owned company that provides luxury
service for one HNW family exclusively. We help our client enjoy
their life and encourage employee success. SUMMARY:Primary
responsibilities will include providing the Principals with
information support at any time; performing research, data
collection & analysis; ensuring the smooth running of the home
office; performing administrative and household tasks remotely; and
working closely with existing staff. PRIMARY DUTIES:Research &
Exploration
- Collect information, perform research and data analysis as
needed; provide suggestions to the Principals with the best
solution to solve problems.
- Observe and participate in the daily work to continuously
optimize the workflow & process, improve team efficiency, and
reduce the interventions by Principals.Household & Home Office:
- Schedule and work closely with other staff on various household
projects.
- Maintain a household vendor list. Build strong relationships
with vendors.
- Coordinate household staff and assist with monthly
schedules.
- Identify and oversee various household projects as needed.
- Assist in maintaining the inventory of all household supplies
(light bulbs, batteries, cleaning supplies).
- Maintain and update household manuals.
- Maintain an approved product list for home and personal items,
including sourcing information.
- Monthly/weekly purchase order submission, get approval, place
orders, and track delivery status.
- Prepare and submit expense reports.
- Prepare home for occasional events. Coordinate with vendors for
holiday decor (Halloween, Christmas).
- Maintain Principals' personal Google calendars (separate from
professional calendars).
- Schedule personal appointments. Calendar items forwarded by
Principals.
- Update and maintain Google Contacts. Ensure information is
synced to phones.
- Maintain a filing system for household needs (e.g., car
registrations, maintenance contracts, warranties, contractor bids,
etc.).
- Email a daily activities report to Principals.
- Purchase gifts, develop and maintain gift tracker, and review
and audit receipts.
- Keep track of birthdays and other important dates.
- Work with travel concierge and accountant as needed.
- Plan and coordinate the family's activities and events.
- Assist with personal archival projects.HR Responsibilities:
- Assist the HR team of the family office for household staff
hiring.
- Conduct phone/video interviews and determine the qualification
of candidates.REQUIREMENTS:
- Bachelor's degree or above.
- Proven experience working as a personal assistant is
required.
- Excellent learning ability and has a passion for exploration,
research, and analysis.
- Experience working in the Hospitality industry or a family
office is preferred.
- Vault-like ability to maintain confidentiality and be ultra
discreet.
- Demonstrate excellent email etiquette, concise and accurate
communications.
- Maintain strictest confidences--never disclose Principals'
contact information.
- Flexibility to work weekends and evenings.
- Must be very technically savvy. Experience with G-suite.
- Resourceful in terms of internet search and online
shopping.
- Strong work ethic, reliable, punctual, and honest. Practical
and efficient.
- Comfortable with iPhone or Android, including texting, camera
phone, and smartphone apps.
- Highly organized, meticulous, detail-oriented, and thorough.
Able to multitask and prioritize well.
- Positive attitude, team player, capable of working well with a
vast array of high-quality vendors.
- Personable, gracious, and polite, with excellent people
skills.
- Excellent command of the English language, both written and
spoken.
- Proactively identifies and resolves problems.
- Able to work independently but takes direction well from
Principals.
- Flexible and able to accommodate spontaneous changes to
routines and plans.
- Long-term intent.
- Must be legally authorized to work in the United States without
sponsorship for employment visa status.
- Able to pass an extensive background check, credit, and
reference checks.
- Willing to take a pre-employment psychological exam and drug
screen. OUR CORE VALUES:● Principal's FirstHighly Private Clients
are the focus, and Principals are the Clients.● Learn from
mistakesBrave to face and admit the truth. Learns and grows from
mistakes. Makes thoughtful choices and changes to avoid mistakes or
at least low-cost mistakes. High-cost or repeated mistakes will
lead to disciplinary action.● ConscientiousFinish duties
conscientiously, effectively, and promptly.● DedicationBe
dedicated. Keep improving.● AccountableDue diligence. Be
accountable.● IndependentThink and act independently.● ResilienceDo
not complain or shy away from assigned works. Confronts
difficulties bravely. When the going gets tough, the tough get
going. #zrPowered by JazzHREstkopWklI
Keywords: Excellence Services, LLC, San Francisco , Remote Personal Assistant, Other , Atherton, California
Didn't find what you're looking for? Search again!
Loading more jobs...