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Initiative Associate, Great Communities Collaborative

Company: San Francisco Foundation
Location: San Francisco
Posted on: November 22, 2021

Job Description:

With more than $1.5 billion in assets, the San Francisco Foundation is one of the largest community foundations in the country. The foundation is committed to expanding opportunity and ensuring a more equitable future for all in the Bay Area. Together with its donors, the foundation distributed $154 million to nonprofit organizations last fiscal year. The San Francisco Foundation serves Alameda, Contra Costa, Marin, San Francisco, and San Mateo Counties. The San Francisco Foundation (SFF)is seekingafull-timeInitiative Associateto supportan incredible group of organizations working together to advance community-driven development in the Bay Area. The Initiative Associate Reports To: Senior Initiative Officer,GCC Great Communities Collaborative (GCC) is a collaboration of funders, non-profits, and public sector partners working to ensure that low-income communities and communities of color can shape a more equitable and sustainable Bay Area.Through collaboration, advocacy, and grantmaking, GCC amplifies community-based solutions to a regional frame to solve the Bay Areas housing,transportation,and climate challenges.GCC is governed by a Funder Network co-chaired by the San Francisco Foundation and Silicon Valley Community Foundation. The larger Funder Network also includes The California Endowment, Grove Foundation, the JP Morgan Chase Foundation, Lisa and Douglas Goldman Fund, the Packard Foundation, and the William and Flora Hewlett Foundation. Read more athttp://www.greatcommunities.org/. Position Summary: The Initiative Associate is key to supporting the coordination and convening of many partners, both internally and externally, especially across multiple convening groups. Additionally, the Initiative Associate will work with various staff across departments in the foundation as it relates to work led by GCC. The Initiative Associate position requires excellent research, analytical, interpersonal, organizational, and writing skills as well as professional discretion, independent judgment, and diplomacy. The Initiative Associate works closely with key initiative partners outside TSFF and with many staff within the SFF. The Initiative Associate ensures a responsive and accountable operation of the Initiative in five areas: 1) Initiative Support 2) Financial and Budget Coordination 3) Fundraising, Marketing, and Communications Support 4) Grant Administration & Project Management 5) Working Groupand NationalPartnerCoordination We are seeking a highly motivated self-starterwith strong project managementand communicationskills, with experience and ability in working with community.Responsibilities and qualifications are described below.KEY RESPONSIBILITIES 1. Administrative Support (30%) Meeting management: Scheduling meetings and convenings, meeting planning and communications, logistics (food, equipment, supplies), calendar management. Budget support, travel & team expenses. Develop program materials, project management. Prepare presentation materials, Note-taking, proofing; draft, summarize, and disseminate notes from meetings and convenings. Respond to internal and external inquiries, manage system to track team deadlines and critical action items, attend staff meetings, professional development activities, internal committees, and cross-departmental projects as appropriate. Provide general support such as email, phone, calendar, filing, travel arrangements, and manage team expenses and reimbursements. Maintain meticulously organized online filing, planning, tracking, and grants-management system. Assist the broader multi-organizational partnership coordination as needed: meeting planning and management, expense reimbursement, gift cards, stipends, and travel arrangements. 2. Financial and Budgeting Coordination (30%) Coordinate the ongoing fundraising, project, grant, and cash flow and budgeting processes for initiatives, including: Internal Processes:maintenance and reconciliation of budget spreadsheets that track and process funds received from multiple sources and expended to multiple sources. External processes: support the preparation of financial reports to funders. Serve as a point of contact for initiative procurement procedures, including budget allocations, invoicing, and contract support for vendors and consultants. Support annual budget forecasting and monthly budget reconciliation. Develop and manage multiple consultant contracts. Track all invoices and expenses. Prepare financial budgets and reports to funders. Work with financial systems, including PowerPlan, FE NXT, Concur, SmartSheets, and Excel. Create and maintain financial reports and budgets, contract management, invoicing, and payments. 3. Fundraising, Marketing, and Communications Support (10%) Grant writing support tasks include the following: Respond to and track grant proposals and reports and generate and log supporting documents, (financial reports, budgets, organizational information, etc.). Maintain the grant proposal and reporting schedule to ensure that proposals and reports are submitted on time with the proper supporting information; keep up-to-date information in data management system. Assist with development and coordination of communications materials as needed, including drafting and editing communications pieces, such as invitations, collateral handouts, electronic newsletters, PowerPoint presentations, website updates, etc. Coordinate event-related details and interface with the communications department and others as needed to organize funder/donor prospects tours, events, and convenings. Event planning & attendance: Plan large convenings of project partners in the Bay Area; help organize and potentially attend at least multi-day out-of-town convenings, provideconveninglogistical support. Conduct research and prospect new potential funders and attend organization-wide fundraising meetings. Use Salesforce to manage fundraising goals and relationships. Coordinate team use of Salesforce. Coordinate fundraising events, including funder and donor prospects tours, briefings, speaking engagements, and convenings. 4. Grantmaking Administration & Project Management (20%) Administer the data and grants management systems and procedures to support grantees in applying and reporting on grants made through the Initiatives as well as track and process funding applications. Create and generate reports. Coordinate the internal processes for opening, approving, and expediting grants, including interfacing with grants management and communications. Serve as a primary information contact for intra-office and public inquiries regarding the initiative grant-making programs. Developand managetimelinesand communicate processes for grant reporting, sub-contracting, proposal writing, and workplan development. Track progress of the workplan activities with project leads and support partners to connect tocapital,technical assistance, and other resources as needed. Support the execution of technical assistance projects,including drafting scopes of work based on partner feedback,providing administrative oversight on consultant work, engaging partners to provide feedback and projects as needed, andworking directly with consultants. Track budget expendituresacross funding sources, including drafting reports forfunder partners. 5. Working Groupsand NationalPartnersCoordination(10%) Support in developingagendas and facilitatingmeetings of GCC working groups,including tracking follow-up between meetings. Engage with nationalpartnersduring regular callsand occasional in-person meetings. Support onboarding of new or transitioningmembers to the project, providingbackground on decision-making processes, timelines, budgets, etc. This may includehelping to develop and manage decision-making processes and communicate about processes and decisions. Support partners to be connected to our regional networks, have the information they need to effectively support the programmatic implementation of policy and advocacy efforts, and are connected to related policy and advocacy work. Support partners insharing lessons learned across partners and from other sources to support innovation and networks. Coordinate convenings on content-based issues and act as the team lead on special assignments which may include outreach, meeting planning, communicating with constituents, managing small projects or grant programs, and leading collaborative teams as assigned. Maintaining and supporting relationships and communications with grantees, donors, nonprofit partners, and other key stakeholders, important to the achievement of GCC goals. Act as liaison with community partners and key stakeholders and keep the team abreast of community efforts that may overlap with GCC goals. Provides administrative and coordination of specific tasks as assigned by theChief Impact Officerfor ongoing or time-limited projects. QUALIFICATIONS Education Undergraduate degree required, graduate degree preferred Experience Minimum three years professional administrative support experience or equivalent. Demonstrated success with managing complex projects; ability to manage multiple competing priorities on tight deadlines, in team projects. Advanced computer skills in Outlook, Excel, PowerPoint, Salesforce, Teams, SharePoint, PowerPlan, FE NXT, FLUXX (or similar grants management platforms), Concur, SmartSheets, Zoom, MailChimp, Eventbrite. Experience with Bay Area nonprofit organizations, private or community foundations, or philanthropic organizations. Knowledge of local and regional politics, policy-making process, and policymakers desired. Knowledge, Skills, Competencies Work well in a collaborative, team environment as well as work effectively under minimal supervision by taking initiative, making decisions, and ensuring successful completion of tasks. Highest level of communication skills:oral and written communication, public speaking, group facilitation and presentations, and interpersonalskills. Experience communicating with diverse audiences in person and online. Relationship-oriented; ability to maintain relationships with diverse stakeholders, including funders, community members, non-profit partners, and public sector staff. Ability to effectively manage, organize, track multiple tasks and deadlines, with great attention to detail. Interest and enthusiasm toplan and facilitatepartner meetings. Familiarity withhousing policy and development, research,city planning, community development, policy advocacy, and/or organizing, and Bay Area nonprofit organizations in these fields. Capacity to travel throughout Bay Area for in-person meetings. Motivated and enthusiastic aboutSFFs vision and mission. Experience with budgets and financial tracking is preferred. Self-starter with a track record that demonstrates a commitment to outstanding customer service Interest and commitment to racial equity and economic inclusion Personal integrity and the ability to engender trust, credibility, and confidence with a variety of constituencies Ability to communicate internally with the Foundation teams and externally to diverse audiences, knowledge, diplomacy, patience, flexibility, and discretion. Experience in one or more of the following areas: Housing, transportation, climate resilience, land use. Demonstrated ability to problem solve using analytical and reasoning skills to maintain, identify, and make recommendations to improve operational systems. Capacity to work in a multicultural workforce and work context, including sensitivity and competency in working with individuals and groups of diverse socio-economic and lifestyle backgrounds. COMPENSATION Compensation is commensurate with background and experience. The Foundation offers a very competitive benefits package.The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply. PM21Powered by JazzHRPI153972175

Keywords: San Francisco Foundation, San Francisco , Initiative Associate, Great Communities Collaborative, Other , San Francisco, California

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