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Executive Assistant

Company: First Republic
Location: San Francisco
Posted on: June 12, 2021

Job Description:

Executive Assistant

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Overview

At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You'll always feel empowered and valued here.

Incredible teams doing exceptional work, every day

Our team's goal is to support our clients' banking needs and develop long-term relationships through exceptional, personalized service. As the Bank's deposit experts, we offer deposit solutions for our clients and their businesses through our high-touch service model.

Duties and Responsibilities

Common goals, uncommon potential

The Executive Assistant will be supporting the SVP & Executive Director of Deposits, and serves as the primary point of contact for internal and external customers, vendors and all others on all matters pertaining to the Company. The Executive Assistant serves as a liaison to senior management; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills with the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure at times and handle a wide variety of activities and confidential matters with discretion.

What you'll do as an Executive Assistant:

  • Managing an extremely active calendar, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, agendas and compiling documents for travel-related meetings and or events.
  • Plans, coordinates and ensures the schedule is followed and respected.

Communicates directly, and on behalf of the Executive with staff, customers, vendors and others.

  • Researches, prioritizes and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive and or confidential matter. Determines appropriate course of action, referral or response.

Have a sense for the issues taking place in the environment and keeping the Executive updated.

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other tasks that facilitate the Executives ability to effectively lead the company.
  • Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with deadline pressures.
  • Assist in scheduling meeting, setting agenda and attending some meetings for note taking.
  • Follows up on contacts made by the Executive and supports the cultivation of ongoing relationships.
  • Assist and provides support as assigned and needed.

Qualifications

You could be a great fit if you have:

  • Strong Organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with staff, external vendors and customers.
  • Expert level written and verbal communications.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward thinker, who actively seeks opportunity and purposes solutions.
  • Strong work tenure; 3 to 5 years of executive assistant experience preferred.
  • Proficient in Microsoft Office (Outlook, Word, Excel).

Job Demands

  • Vision must be sufficient to read data reports, manuals and computer screens.
  • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.
  • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.
  • Position involves sitting most of the time, but may involve walking or standing for brief periods of time.

Own your work and your career - apply now

Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

We want hard working team players. You'll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability - that's the First Republic way.

First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.

Keywords: First Republic, San Francisco , Executive Assistant, Other , San Francisco, California

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