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Faculty Affairs Administrator

Company: Stanford University
Location: Stanford
Posted on: June 13, 2021

Job Description:

Are you interested in being part of a dynamic team that is growing? Do you like to learn new things and be part of a group looking for solutions? Then please apply for our open Faculty Affairs Administrator 1 position!

The Department of Emergency Medicine is seeking a Faculty Affairs Administrator I to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty. Act as a local resource for the school or department on academic and faculty affairs policies and processes.

Duties include:

  • Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
  • Post job announcements, and distribute other outreach materials to attract candidates.
  • Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
  • Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
  • Maintain records documenting search, recruitment, and appointment/promotion processes.
  • Assemble and draft materials for the appointment and promotion files.
  • Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
  • Assist in coordination of visa process, as needed.
  • Provide administrative support to the Vice Chair of Academic Affairs.
  • Provide administrative support to the DFA and Associate DFA as needed.
    • Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Prior work experience at Stanford University and/or in higher education strongly preferred.
  • Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.

EDUCATION & EXPERIENCE (REQUIRED):

  • Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • High level of attention to detail and accuracy.
  • High level of diplomacy and tact.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Ability to balance and juggle competing priorities.
  • Ability to build/maintain strong relationships (internal and external to the Department).
  • Experience working with databases and Microsoft Office suite.
  • Excellent communication skills, especially written.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Experience with complex schedules and planning.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
    • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • Occasional extended hours.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4171
  • Employee Status: Regular
  • Grade: F
  • Requisition ID: 89444

Keywords: Stanford University, San Francisco , Faculty Affairs Administrator, Other , Stanford, California

Click here to apply!

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