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Program Coordinator

Company: International Rescue Committee (IRC)
Location: Soquel
Posted on: April 10, 2021

Job Description:

About the Ecological Farming Association (EcoFarm): The Ecological Farming Association is a 41 year old non-profit educational organization. EcoFarm's mission is to nurture safe, healthy, just, and ecologically sustainable farms, food systems, and communities by bringing people together for education, alliance building, advocacy, and celebration. Our programs bring together a diversity of stakeholders in California food production to promote grassroots leadership and regional solutions to decrease the negative impacts of industrial agriculture on environmental and community health. EcoFarm operates the largest sustainable agriculture conference west of the Mississippi every January. Location: This position can either be remote, with a strong preference for California, or be located at EcoFarm's office in Soquel, CA, a few miles south of Santa Cruz. The office is accessible by bus, car, and bike. If remotely based, the program coordinator must be willing to attend occasional staff and Board meetings in the Santa Cruz and/or the Bay Area. Otherwise, no travel is required except for one week at the EcoFarm Conference in late January in Pacific Grove, CA. Job Description EcoFarm is seeking a Program Coordinator. The ideal candidate will have experience in event planning, communications, project implementation, as well as a basic knowledge of sustainable agriculture and food justice. This position reports to the Program Director. This position will assist with the development and implementation of the Dirt First webinar series and the EcoFarm annual conference. Responsibilities ---Design and implement Dirt First webinar series with Program Director
--- Assist EcoFarm Conference programming through coordination of speakers and development of informational materials
--- Coordinate other conference activities as needed
--- Support Spanish language content development and planning committee
--- Staff planning committee meetings
--- Participate in staff meetings and trainings
--- Assist on-site in implementing the annual EcoFarm Conference in January
--- Commitment to advance EcoFarm's efforts in dismantling racism internally and externally
--- Support efforts to build community among EcoFarm's stakeholders year-round Qualifications --- One to three years of experience in event planning, adult education, training and technical assistance, or project management
--- Excellent written and verbal communication skills --- Proficient in MS Office, Google Suite (primarily Google Sheets and Docs), Gmail. Preferred: Familiarity with Slack, CRM databases, Mighty Networks
--- High personal standards for the quality and timeliness of work, proactive problem solver, and collaborative team player
--- Proven ability to manage multiple projects with varied deadlines
--- Commitment to sustainable agriculture and food justice
--- Spanish fluency (professional proficiency preferred) Equal Opportunity Employer The Ecological Farming Association is an equal opportunity employer and makes employment decisions on the basis of merit. Our policy prohibits unlawful discrimination based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, or any other consideration made unlawful by federal, state or local laws. We encourage women, persons of color, LGBTQ persons, and differently abled persons to apply. EcoFarm is committed to: --- Examining and changing our policies and practices to break down institutionalized white supremacy in our organizational practices, culture, and programs;
--- Creating space and building capacity for learning and dialogue about racism and racial justice in agriculture and the food system among our community;
--- Amplifying the voices of our black, indigenous and people of color allies in the food system. Start Date: May 2021 $23/hour. 20-24 hours/week. During the month of January, this position requires 30-40 hours/week to assist with the EcoFarm Conference. Position is eligible for vacation, holidays, and sick pay. This position does not offer health care insurance coverage. To apply for this position, please send your resume and cover letter to andy@eco-farm.org by April 16, 2021. In the subject heading, write " Program Coordinator" ----- Location: This position is based at the Ecological Farming Association office in Soquel, a few miles south of Santa Cruz, CA. The office is accessible by bus, car and bike. Some work may be conducted remotely during the COVID-19 pandemic. No travel is required except for providing on-site administrative and logistical support at the EcoFarm Conference in late January in Pacific Grove, CA. Job Description The EcoFarm Administrative Coordinator is the primary staff person responsible for keeping the office running efficiently on a daily basis. The ideal candidate is detail-oriented, self-starting, and adept at providing high level customer service while managing multiple priorities with competing deadlines. They work professionally in a fast paced environment. Experience using databases, maintaining the office filing/record keeping system and certain bookkeeping duties are key components
to this position. We seek a highly motivated individual with proficient skills to maintain efficient systems and procedures and provide operational support as needed. Responsibilities Administrative --- Support staff, programs, and special projects incl'--logistical support and planning of the annual EcoFarm Conference and events
--- Support sponsorship team leader with invoicing, tracking, and managing sponsor fiscal details
--- Establish and maintain office procedures and records
--- Manage database and filing systems
--- Take phone calls, messages and manage phone systems
--- Monitor multiple email accounts; follow up on inquiries
--- Maintain office equipment and supplies
--- Retrieve, sort and distribute mail
--- Handle large meeting logistics, coordinate monthly staff meetings
--- Support the executive director as needed --- Manage accounts receivable and payable
--- Prepare and process invoices
--- Review employee timesheets for completeness
--- Process bi-weekly payroll
--- Prepare and process bank deposits
--- Manage online merchant accounts
--- Maintain Filing
--- Provide requested information to bookkeeping contractor Required Experience --- Previous bookkeeping experience, ideally in a non-profit organization
--- Excellent time management skills and ability to multitask and prioritize work
--- Attention to detail and problem solving skills
--- Proficiency with MAC OS, QuickBooks, MS Office, Google Docs/Spreadsheets, Gmail, Zoom, and Calendars
--- CiviCRM or other customer relationship management database (CRM) a plus
--- Spanish fluency (professional proficiency preferred) Equal Opportunity Employer The Ecological Farming Association is an equal opportunity employer and makes employment decisions on the basis of merit. Our policy prohibits unlawful discrimination based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, or any other consideration made unlawful by federal, state or local laws. We encourage women, persons of color, LGBTQ persons, and differently abled persons to apply. EcoFarm is committed to: --- Examining and changing our policies and practices to break down institutionalized white supremacy in our organizational practices, culture, and programs;
--- Creating space and building capacity for learning and dialogue about racism and racial justice in agriculture and the food system among our community;
--- Amplifying the voices of our black, indigenous and people of color allies in the food system. Start Date: May 2021
$21/hour. 15-20 hours/week, 3-5 days a week. During the month of January, this position requires 30-40 hours/week to coordinate logistics of the EcoFarm Conference. Position is eligible for vacation, holidays, and sick pay. This position does not offer health care insurance coverage. To apply for this position, please send your resume and cover letter to info@eco-farm.org by April 16, 2021. In the subject line, write " Administrative Coordinator" Support the next generation of EcoFarmers 2901 Park Avenue, Suite D-2
Soquel, CA 95073
831.763.2111 (M-F, 9-5 PST)
info@eco-farm.org

Keywords: International Rescue Committee (IRC), San Francisco , Program Coordinator, Other , Soquel, California

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