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Executive/Adminstrative Assitant

Company: PARC, a Xerox company
Location: Palo Alto
Posted on: February 16, 2020

Job Description:

Executive/Administrative AssistantResponsibilities Managing and coordinating various HR, finance, procurement, facilities and contracting workflows for the organization. Supporting the organization leader as executive assistant on calendaring, email support and workflow tasks Coordinating internal and external meeting agendas and follow-ups. Arranging complex travel itinerary and agendas for the customers and the org leader. Handling expense reports and certain approval workflows for the organization. Attending select meetings to capture meeting minutes and action items Assisting with preparation of customer events. Assisting Hiring Managers with candidate interviewing process and on-boarding of new hires across the organization Managing space and supply requirements for the Lab Managing equipment maintenance requirements for the Lab Acting as go-to person for PARC and Xerox policy and processesRequirements 5+ years of experience with 3+ years of experience as Executive Administrative Assistant Possess strong business judgement and communication skills to interact with a variety of internal and external customers Strong organizational and interpersonal skills Strong work ethic Solutions oriented with pro-active approach to problem-solving and decision-making skills Candidate must be self-motivated, resourceful, efficient and able to work independently Adaptable to competing demands, highly responsive Curious and likes to keep learningyou will be working with 150+scientists Must be proficient in MS Office (Word, Excel, PowerPoint), Concur, Sharepoint and Smartsheets.BenefitsWe offer a very competitive salary package and full benefits (medical, dental, vision, life & disability insurance, 401K. PARC also strives for the best possible work-life balance, so employees benefit from maternity, paternity and adoption leave, as well as a variety of flexible working options. PARC employees enjoy the use of onsite health & fitness center and collegial dining at our onsite cafeteria. The PARC campus is in a spacious modern building in close proximity to the resources and opportunities of Silicon Valley and benefits from nearby leading universities such as Stanford and Berkeley. It is also close to many amenities, top schools, and outdoor activities (see http://www.parc.com/about/culture.html). PARC provides a highly diverse environment and is proud to be an equal opportunity employer (see http://www.parc.com/about/careers/).About PARCPARC, a Xerox company, is in the Business of Breakthroughs. Practicing open innovation, we provide custom R&D services, technology, expertise, best practices, and intellectual property to Fortune 500 and Global 1000 companies, startups, and government agencies and partners. We create new business options, accelerate time to market, augment internal capabilities, and reduce risk for our clients.Since its inception, PARC has pioneered many technology platforms from the Ethernet and laser printing to the GUI and ubiquitous computing and has enabled the creation of many industries. Incorporated as an independent, wholly owned subsidiary of Xerox in 2002, PARC today continues the research that enables breakthroughs for our clients' businesses.PARC is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. People with disabilities who need a reasonable accommodation to apply or compete for employment with PARC should contact PARC Human Resources.

Keywords: PARC, a Xerox company, San Francisco , Executive/Adminstrative Assitant, Other , Palo Alto, California

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