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On-Call Events Coordinator

Company: Exploratorium
Location: Hayward
Posted on: January 17, 2020

Job Description:

SUMMARY The Exploratoriums Museum Rentals Department generates earned income for the Exploratorium through the rental of museum space during private events. This on-call position reports to the Museum Rentals Manager and is not eligible for benefits. The Event Coordinator (EC) is responsible for assisting the Event Manager during the event and acting as a museum representative. It is the responsibility of the EC to supervise event staff, coordinate with caterers, vendors, event staff, security, and custodial while also ensuring the facility guidelines and policies are being followed during the load-in, event and load-out. ESSENTIAL RESPONSIBILITIES: Enforce Exploratorium policies, procedures and safety regulations Provide logistical support for special events and museum rentals: o Advise event planners or caterers on approved floor plan for furniture, food and beverage, event lighting and entertainment o Assist Exploratoriums Special Event Technician and other event staff in moving exhibits, benches and chairs as necessary o Supervise load-in, installation and load-out of vendors and equipment. This includes the event space, staging area, greenroom and catering prep areas o Follow the load-in schedule and ensure event preparation does not interfere with the museums normal functions during public hours o Monitor the event to ensure museum elements are in proper working order o Supervise event staff; Special Event Technicians, Event Explainers (Docents), and Special Event Associates to ensure tasks have been completed and schedules maintained o Oversee safety of guests, vendors, staff and the museum (checking egress and ensuring cables are taped, etc.) o Assist in opening and closing the museum for the event, which includes directing caterers and vendors to ensure the museum is returned to original condition and performing a final walk through with each vendor Act as an on-site liaison for clients and vendors Assist in mediation of conflicts amongst guests, clients, vendors, museum staff and emergency personnel Proactively work to ensure clients have a positive experience working with the Exploratoriums Museum Rentals Department Other related duties as assigned MINIMUM QUALIFICATIONS One year experience in coordinating events and working with staff, vendors, clients and other participants. Ability to coordinate activities of event support staff in absence of the Event Manager. Experience working in a museum setting is preferred. Calm under pressure, ability to direct staff, guest and vendors in a level headed manner in an emergency situation. Customer-service oriented. Organized, detail oriented; demonstrated maturity in judgement and actions. Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations. Ability to lift 50 lb. APPLICATION DEADLINE Open until filled HOW TO APPLY This is an on-call position that does not include benefits. Please, no phone calls in regards to this job. To apply, please visit the Exploratorium job page. https://exploratorium.applytojob.com/apply/SkTvcTRTEb/OnCall-Events-Coordinator?source=Getmuseumjobs The Exploratorium is proud to be an Equal Opportunity Employer and values diversity. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.

Keywords: Exploratorium, San Francisco , On-Call Events Coordinator, Other , Hayward, California

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