SanFranRecruiter Since 2001
the smart solution for San Francisco jobs

Executive Assistant

Company: Exploratorium
Location: Hayward
Posted on: January 17, 2020

Job Description:

SUMMARY This position provides administrative assistance and organizational support to two members of the Exploratoriums senior leadership team: the Senior Director of Visitor Experience and the Senior Director of Educator Engagement at the Exploratorium. The Executive Assistant supports multiple people and works closely with program staff across the divisions as well as with the other Executive and Administrative Assistants. This multi-faceted position is an excellent opportunity for someone who is creative, flexible and able to think on their feet and thrive in an environment that is mission-driven and ever-changing. As an Executive Assistant, you will be responsible for providing support in a professional manner while exercising discretion, confidentiality and good judgment in representing the Exploratorium. Among the most important abilities are: juggling conflicting priorities and multiple assignments; anticipating the various demands on the Directors time and attention, and exercising discernment in screening and prioritizing those demands; proactive problem solving; and fostering positive relationships. Strong communication skills and a pleasant, positive rapport are necessary to communicate with all internal and external constituents. ESSENTIAL FUNCTIONS Manage all aspects of the Senior Director of Visitor Experiences and the Senior Director of Educator Engagement calendars, keeping Directors on-schedule and prepared throughout the day; anticipate needs and potential conflicts, responding proactively without requiring detailed direction. Schedule and document internal and external meetings; develop and distribute agendas, reports, meeting minutes and other documents. Facilitate cross-institutional committee meetings; track and help move forward action items and disseminate decisions. Provide a bridge for smooth communication between the Associate Executive Director, Senior Director of Visitor Experience and other internal departments and staff, prioritizing conflicting needs and requests and handling matters expeditiously and proactively, often with deadline pressures. Coordinate logistics and travel details for meetings and visits, procuring necessary meeting spaces or conference lines, equipment, materials, catering and other amenities. Coordinate and host visits with VIPs and representatives from other museums and institutions. Serve as a primary contact and liaison for anyone requiring information about IRL, Lab and Visitor Experience programs. Process expense reports, travel reimbursements, invoices, and track credit card charges. Work with fellow Executive Assistants and Administrative Directors to create and maintain systems to ensure an organized office environment. Conduct independent research and assist with special projects as needed. Additional duties as required. QUALIFICATIONS BA/BS degree and at least 2 years administrative experience, or an equivalent combination of training and experience. Exceptional interpersonal and communication skills, oral and written; tactful and diplomatic in dealing with people. Excellent organizational skills with outstanding attention to detail and follow-through. Highly resourceful team player, with the ability to be extremely effective independently. Demonstrated proactive approach to problem-solving with strong decision-making capability. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and to demonstrate the highest level of service and response to internal and external constituents. Emotional maturity; flexible, patient and positive attitude with diverse staff and public. High level of computer literacy (proficiency in Word, PowerPoint and Excel required, additional familiarity with Mac programs preferred). Ability to work on some Saturdays, evenings, and early mornings as needed. Ability to move from place to place; utilize a computer terminal and general office equipment; lift and carry up to 25 pounds short distances. APPLICATION DEADLINE This position is open until filled. HOW TO APPLY This is a regular, full-time (37.5 hours/week), exempt position and includes benefits. To apply, please visit the Exploratorium job page. Please, no phone calls in regards to this job. https://exploratorium.applytojob.com/apply/VWLJZBXG0D/Executive-Assistant?source=Getmuseumjobs The Exploratorium is proud to be an Equal Opportunity Employer and values diversity. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.

Keywords: Exploratorium, San Francisco , Executive Assistant, Other , Hayward, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Other Jobs


AmeriCorps VIP Fellow
Description: Title: AmeriCorps Volunteer Infrastructure Project VIP Fellow of positions: 3 --Locations: San Rafael, Sacramento or Muir Beach, CA--Term of service: February - August 2020--Anticipated Service Schedule: (more...)
Company: CVNL Center for Volunteer & Nonprofit Leadership
Location: San Rafael
Posted on: 01/28/2020

OPS-Branch Administrator
Description: The Branch Administrator will be responsible for assisting the Director of Operations and the Leadership team with the administrative tasks and other duties of operating the warehouse. Coordinate the (more...)
Company: Medline Industries, Inc.
Location: Tracy
Posted on: 01/28/2020

Physical Therapist - Skilled Nursing
Description: Physical Therapist Skilled Nursing Location: SAN RAFAEL, CA Job ID: 35194 Start Date: 2019-12-16 End Date: 2020-03-15 Status: open Description Physical Therapist Skilled Nursing Job Summary (more...)
Company: Preferred Healthcare Staffing
Location: San Rafael
Posted on: 01/28/2020


Blueprint Math Fellow 2019-2020 & 2020-2021
Description: Blueprint is a national nonprofit organization that partners with states, districts and schools to promote educational equity and improve life outcomes for students. Blueprint is currently working with (more...)
Company: Blueprint Schools Network
Location: San Rafael
Posted on: 01/28/2020

Personal Banker 2 Registered Northgate
Description: Position Description: Provide central
Company: First Citizens Bank & Trust Company
Location: San Rafael
Posted on: 01/28/2020

DevOps/SRE
Description: Join Hired and find your dream job as a DevOps Engineer/SRE at one of 10,000 companies looking for candidates just like you. Companies on Hired apply to you, not the other way around. You ll receive (more...)
Company: Hired
Location: San Rafael
Posted on: 01/28/2020

Travel / Locum Tenen PT Jobs Physical Therapist (San Rafael)
Description: Of all the Healthcare Professional specialties we offer, Physical Therapist are one of the specialties that have the most difference between staffing agencies in job / travel assignment locations and (more...)
Company: HealthCare Traveler Jobs
Location: San Rafael
Posted on: 01/28/2020

Nob Hill Clerk
Description: OverviewFeed your passion at Raley's We are looking for great people who care to truly value and connect with our customers. Clerks
Company: Raley's Supermarkets
Location: Gilroy
Posted on: 01/28/2020

Class A CDL Truck Driver - KAGW
Description: driver local trucks trucking KAG West , a highway subsidiary of the Kenan Advantage Group , has an immediate opening in Gilroy, CA Come join our great family of drivers Apply today A Career with KAG (more...)
Company: KAG West
Location: Gilroy
Posted on: 01/28/2020

Local CDL A Yard Jockey - Earn Up to $80,000/yr - $3,000 Sign On Bonus!
Description: RECENT PAY INCREASE Average annual salary 70,000 - 80,000/year MedTrans Medline Industries is currently accepting applications for Local Truck Driver CDL Class A Yard Jockey Shuttle to fill permanent, (more...)
Company: Medline Industries Inc
Location: Manteca
Posted on: 01/28/2020

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Francisco RSS job feeds