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Executive Assistant

Company: JUUL Labs
Location: San Francisco
Posted on: January 17, 2020

Job Description:

THE COMPANY:JUUL's mission is to improve the lives of the worlds one billion adult smokers by driving innovation to eliminate cigarettes. JUUL is the number one US-based vapor product. Headquartered in San Francisco and backed by leading technology investors including Tiger Global, Fidelity Investments and Tao Invest LLC, JUUL Labs is disrupting one of the worlds largest and oldest industries.Were an exceptional team with backgrounds in technology, healthcare, CPG and biotech, and were growing rapidly to deliver on our mission. Were actively looking to hire the worlds best scientists, engineers, designers, product managers, supply chain experts, customer service and business professionals.ROLE AND RESPONSIBILITIES

We are looking for an Executive Assistant to provide executive and organizational support to the VP, Executive Recruiting & Development. The ideal candidate will be resourceful and industrious in solving problems and will demonstrate strong judgment in a variety of complex situations. The individual must be able to handle highly confidential matters with discretion and be comfortable interacting effectively with internal and external senior-level executives. He/she will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive are a critical component of being effective in this role. A common-sense approach to unfamiliar situations will go a long way in being successful in this role as will taking initiative and thriving under minimal direction. Given the nature of this fast-paced environment and international scope, flexibility with the work schedule is a critical component in being effective.You are incredibly well-organized, flexible, maintain great relationships internally and externally, and self-driven.

  • Calendar Management: Scheduling internal and external meetings and reviewing calendars to ensure no conflicts

  • Travel: Make all travel arrangements, managing complex international travel, resolve problems as they arrive to ensure seamless and hassle-free experience as possible

  • Reporting: Manage and submit monthly expense reports

  • Relationship Building/Collaboration: Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests; Collaborate closely with EA and OM peers

  • Communication: Ensure timely communications and handling confidential information

  • Project Management: Project manage tasks to ensure follow-up to action items; Work on multiple projects and priorities at once

  • Team Management/Other: Partner with managers to schedule and manage team activities such as meetings, off-sites and retreats, etc.; Manage the office as needed, handle internal logistics including conference room management, meeting/event catering, etc.; Help train and onboard Administrative Assistants and provide backup support for other Executive Assistants as neededPERSONAL AND PROFESSIONAL QUALIFICATIONS:
    • 3+ years experience providing direct executive administrative at a large fast-paced company, highly matrixed company, ideally supporting international needs
    • Clear and concise communication and collaboration skills
    • Adaptable and resourceful in a dynamic environment
    • Master multi-tasker: you need to manage multiple tasks/projects
    • Incredibly detail-oriented with strong problem-solving skills
    • Self-starter: can take any project and run with it to full and successful completion
    • Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
    • Proven stamina in a start-up company or experience working in a hyper-growth environmentJUUL LABS PERKS & BENEFITS:
      • A place to grow your career. Well help you set big goals - and exceed them
      • People. Work with talented, committed and supportive teammates
      • Equity and performance bonuses. Every employee is a stakeholder in our success
      • Boundless snacks and drinks
      • Cell phone subsidy, commuter benefits and discounts on JUUL products
      • Excellent medical, dental and vision benefits
      • Location: San Francisco!Vapor, JUUL, Work Culture, Fast Paced, Start-up, Growth, Vape, Technology, Software, Hardware, Consumer Electronics, Manufacturing, Design, Product, Disruptive, Revolutionary, Cutting Edge, App, Android, eCommerce, B2C, San Francisco, Bay Area, IoT, San Jose, Los Angeles

Keywords: JUUL Labs, San Francisco , Executive Assistant, Other , San Francisco, California

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