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Executive Assistant

Company: Sutro Architects
Location: San Francisco
Posted on: January 17, 2020

Job Description:

We are seeking a gregarious, whip-smart, organized, and driven Executive Assistant to support the very busy Founder/Principal of Sutro Architects, a San Francisco-based boutique architecture and interior design firm. The person filling this role will be the point person for all new business, scheduling, and administrative-related projects within a fast-paced, dynamic, creative environment. This is a design-obsessed organization that rewards industrious, intuitive, and motivated self-starters. The Principal is looking for someone with a vibrant, friendly, and polished demeanor and a proactive and enthusiastic attitude who always strives to stay one step ahead. This is a high-touch role because not only will you be handling everyday Executive Assistant responsibilities, you will also often be the first point of contact with (and make the firm s first impression on) new clients. Our ideal candidate is a people person who loves Strong time management and organization skills with keen attention to detail building relationships with coworkers and clients taming mercurial calendars solving problems and taking initiative managing records, databases, and processes making sure things run smoothly and efficiently being an integral part of building community and culture in the workplace There's also plenty of opportunity to carve out a niche for yourself in this role. If you're interested in utilizing and/or growing your skills in marketing, communications, interior design procurement, or social media management, we can tailor the position to take advantage of these synergistic skill sets. Job Title: Executive Assistant Reports to: Principal and Studio Operations Director Position: Regular Full-Time Location: San Francisco Package: Competitive Salary & Full Benefits (100% premiums for medical, dental, vision); Bonus; Paid holidays; 401K plan with matching; opportunities for professional growth Culture: Client-oriented. Collaborative. Fast-paced. Design-obsessed. Professional. PRIMARY RESPONSIBILITIES: Calendar and time management for the Principal (who lives and breathes by his calendar!) Ownership of the Principal s schedule: foresee scheduling conflicts, anticipate issues, communicate consistently (internally with team and externally with clients), and ensure efficiency Facilitate meeting coordination with all involved parties (clients, partners, vendors) Process, prioritize, and manage Principal s email and client correspondence Track new project leads and streamline the new business pipeline Arrange meetings and book travel arrangements Organize and prepare materials for client meetings Maintain and update project management and client database Answer phones and greet guests and clients with a high-touch approach to communication and interaction SECONDARY RESPONSIBILITIES: Collaborate with Studio Operations Director to implement systems and streamline processes Assist the Principal and Studio Operations Director on a project-by-project basis Coordinate with IT and printing company to maintain and troubleshoot equipment Coordinate with consultants and vendors to arrange Lunch and Learns Purchase and manage supplies and equipment Light studio maintenance and tidying, as needed Open studio and prepare for the day s client meetings REQUIREMENTS: Strong time management and organization skills with keen attention to detail Excellent verbal and written communication skills Exceptional customer service, interpersonal skills, and professionalism Proactive self-starter with high sense of urgency Creative problem solver and ability to multitask Mastery of Outlook, Microsoft Office Suite, and Google Drive Minimum 3-5 years Executive Assistant and/or office management experience Experience in architecture, design, or construction industry preferred, but not required. Interest in design is a must! Please email **************************** to apply.

Keywords: Sutro Architects, San Francisco , Executive Assistant, Other , San Francisco, California

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