SanFranRecruiter Since 2001
the smart solution for San Francisco jobs

Executive Assistant

Company: Sutro Architects
Location: San Francisco
Posted on: January 17, 2020

Job Description:

We are seeking a gregarious, whip-smart, organized, and driven Executive Assistant to support the very busy Founder/Principal of Sutro Architects, a San Francisco-based boutique architecture and interior design firm. The person filling this role will be the point person for all new business, scheduling, and administrative-related projects within a fast-paced, dynamic, creative environment. This is a design-obsessed organization that rewards industrious, intuitive, and motivated self-starters. The Principal is looking for someone with a vibrant, friendly, and polished demeanor and a proactive and enthusiastic attitude who always strives to stay one step ahead. This is a high-touch role because not only will you be handling everyday Executive Assistant responsibilities, you will also often be the first point of contact with (and make the firm s first impression on) new clients. Our ideal candidate is a people person who loves Strong time management and organization skills with keen attention to detail building relationships with coworkers and clients taming mercurial calendars solving problems and taking initiative managing records, databases, and processes making sure things run smoothly and efficiently being an integral part of building community and culture in the workplace There's also plenty of opportunity to carve out a niche for yourself in this role. If you're interested in utilizing and/or growing your skills in marketing, communications, interior design procurement, or social media management, we can tailor the position to take advantage of these synergistic skill sets. Job Title: Executive Assistant Reports to: Principal and Studio Operations Director Position: Regular Full-Time Location: San Francisco Package: Competitive Salary & Full Benefits (100% premiums for medical, dental, vision); Bonus; Paid holidays; 401K plan with matching; opportunities for professional growth Culture: Client-oriented. Collaborative. Fast-paced. Design-obsessed. Professional. PRIMARY RESPONSIBILITIES: Calendar and time management for the Principal (who lives and breathes by his calendar!) Ownership of the Principal s schedule: foresee scheduling conflicts, anticipate issues, communicate consistently (internally with team and externally with clients), and ensure efficiency Facilitate meeting coordination with all involved parties (clients, partners, vendors) Process, prioritize, and manage Principal s email and client correspondence Track new project leads and streamline the new business pipeline Arrange meetings and book travel arrangements Organize and prepare materials for client meetings Maintain and update project management and client database Answer phones and greet guests and clients with a high-touch approach to communication and interaction SECONDARY RESPONSIBILITIES: Collaborate with Studio Operations Director to implement systems and streamline processes Assist the Principal and Studio Operations Director on a project-by-project basis Coordinate with IT and printing company to maintain and troubleshoot equipment Coordinate with consultants and vendors to arrange Lunch and Learns Purchase and manage supplies and equipment Light studio maintenance and tidying, as needed Open studio and prepare for the day s client meetings REQUIREMENTS: Strong time management and organization skills with keen attention to detail Excellent verbal and written communication skills Exceptional customer service, interpersonal skills, and professionalism Proactive self-starter with high sense of urgency Creative problem solver and ability to multitask Mastery of Outlook, Microsoft Office Suite, and Google Drive Minimum 3-5 years Executive Assistant and/or office management experience Experience in architecture, design, or construction industry preferred, but not required. Interest in design is a must! Please email **************************** to apply.

Keywords: Sutro Architects, San Francisco , Executive Assistant, Other , San Francisco, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Other Jobs


Find moving jobs on Thumbtack. Sign up & start getting leads.
Description: Thumbtack--- has been trusted by movers across the country to help grow their business. Customers come to Thumbtack to get all kinds of local and long distance moving jobs done. That means your jobs can (more...)
Company: Thumbtack
Location: San Rafael
Posted on: 01/18/2020

Systems Engineer
Description: Position br br Systems Engineer - San Rafael, California 637 br br Location br br San Rafael - United States br br br Education Level br br Bachelor's Degree br br br Employment (more...)
Company: Averna
Location: San Rafael
Posted on: 01/18/2020

Part Time Event Specialist
Description: Part Time Event Specialist Are you outgoing and enjoy interacting with people If promoting brand awareness through product demonstration sounds appealing, then our Part Time Job is the right fit for (more...)
Company: Advantage Solutions
Location: Manteca
Posted on: 01/18/2020


Get New Handyman Work Today - Preview Leads In Your Area
Description: Over 25 million homeowners have trusted HomeAdvisor 1800Contractor to help them find quality professionals with the expertise to turn their home improvement
Company: HomeAdvisor
Location: San Rafael
Posted on: 01/18/2020

Registered Veterinary Technician - Overnight Emergency
Description: The Pet Emergency and Specialty Center of Marin is known for our great nursing staff, fabulous doctors, a management team, thoughtful benefits and perks, and upbeat moraleall while doing what we all (more...)
Company: Pet Emergency and Specialty Center of Marin
Location: San Rafael
Posted on: 01/18/2020

Current College Students - Mother's Helper in San Rafael
Description: We have a 4yo daughter, a newborn son, and an 11yo dog, and we are looking for a mother's helper to assist
Company: Family of Four
Location: San Rafael
Posted on: 01/18/2020

Life Enrichment Specialist-San Rafael
Description: Req ID 2019-1492 br Job Locations Life Enrichment/Activities br Job Category Temporary Part-Time br Shift Day br Who We Are br br An Elder Care Alliance Community br br AlmaVia of San (more...)
Company: Elder Care Alliance
Location: San Rafael
Posted on: 01/18/2020

DevOps/SRE
Description: Join Hired and find your dream job as a DevOps Engineer/SRE at one of 10,000 companies looking for candidates just like you. Companies on Hired apply to you, not the other way around. You ll receive (more...)
Company: Hired
Location: Watsonville
Posted on: 01/18/2020

CABINET INSTALLERS NEEDED - Entry-Level Apprentice to Foreman Level
Description: CABINET INSTALLERS NEEDED - Entry-Level Apprentice to Foreman Level br br Apprentice Level: br We provide the tools for 1st 2nd year Apprentice br We will train to install our custom cabinetry (more...)
Company: Precision Cabinets & Trim
Location: Gilroy
Posted on: 01/18/2020

Beauty Advisor
Description: Lanc--me is known for luxurious service, innovative products, and for the people behind them. The Beauty Advisor will focus on one primary objective - creating a memorable shopping experience for our (more...)
Company: AllWork
Location: San Rafael
Posted on: 01/18/2020

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Francisco RSS job feeds