Legal Assistant (4722C) Berkeley Law 16372
Company: Inside Higher Ed
Location: San Francisco
Posted on: April 9, 2021
Legal Assistant (4722C) Berkeley Law 16372 About Berkeley At the
University of California, Berkeley, we are committed to creating a
community that fosters equity of experience and opportunity, and
ensures that students, faculty, and staff of all backgrounds feel
safe, welcome and included. Our culture of openness, freedom and
belonging make it a special place for students, faculty and
staff.The University of California, Berkeley, is one of the world's
leading institutions of higher education, distinguished by its
combination of internationally recognized academic and research
excellence; the transformative opportunity it provides to a large
and diverse student body; its public mission and commitment to
equity and social justice; and its roots in the California
experience, animated by such values as innovation, questioning the
status quo, and respect for the environment and nature. Since its
founding in 1868, Berkeley has fueled a perpetual renaissance,
generating unparalleled intellectual, economic and social value in
California, the United States and the world.We are looking for
equity-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to and understanding
of the diverse academic, socioeconomic, cultural, disability,
gender identity, sexual orientation, and ethnic backgrounds present
in our community. When you join the team at Berkeley, you can
expect to be part of an inclusive, innovative and equity-focused
community that approaches higher education as a matter of social
justice that requires broad collaboration among faculty, staff,
students and community partners. In deciding whether to apply for a
position at Berkeley, you are strongly encouraged to consider
whether your values align with our , our , and Application Review
Date The First Review Date for this job is: April 1, 2021
Departmental Overview UC Berkeley's School of Law is one of the
nation's great centers for legal education, ever exploring and
pushing new intellectual boundaries while tackling urgent,
real-world issues. The law school is also known for its vibrant and
engaged community of students and scholars who are committed to
providing leadership and making a difference on problems of local,
national and global import. Currently ranked among the top law
schools in the country, the School of Law has ambitious development
goals as it looks to continue producing leaders in law, government,
and society.The Faculty Support Unit (FSU) administrative expert
provides comprehensive support to Law School faculty for teaching,
research, and pro bono activities. The incumbent provides
administrative assistance to multiple law professors; performs a
broad range of administrative responsibilities which include: legal
word processing; editing, research; special events coordination;
course material compilation and preparation; financial and budget
administration; exam administration and proctoring; and training
and development. Establish methods for analyzing, prioritizing,
organizing, and completing detailed, complex administrative tasks.
Conduct research and provide analyses and solutions to recurring or
unusual administrative problems. Apply extensive knowledge of
University administrative policies and procedures in addition to
principles and practices of the legal field. Responsibilities
Course Material Compilation and Preparation
- Research, locate, organize, and prepare legal teaching
materials for faculty.
- Determine quantity and coordinate production of class readers
and/or other class materials with outside vendor as necessary.
- Proactively track and monitor readers and other class materials
and resolve any production delays.
- Distribute materials as required.Fiscal and Budget
- Track and monitor one or more funds and/or complex contracts
and grants utilizing multiple funding sources, as required.
- On behalf of faculty, may arrange travel and compile
information and receipts for reimbursements - including travel,
meals, special orders, etc. - in accordance with Law School and
campus policies and procedures.
- Coordinate with Business Office staff to complete complex
and/or high volume purchasing activities using University and/or
- Research and respond to needs for supplies and specialized
equipment. Select vendors and/or substitute vendors and determine
acceptable pricing as required.Legal/Factual Research and Summary
- Perform directed legal research, either in Law Library or using
on-line legal research services (LexisNexis, Westlaw or other), for
faculty teaching, research, and publication.
- Perform literature, title, and author search and cite
- Ensure conformity with Uniform System of Citation as
applicable. Prepare summary factual information as required using
Excel or related software.Word Processing, Editing, and Document
- Input and edit complex legal research documents,
bibliographies, outlines, class materials, correspondence, and
exams from handwritten, dictated, typed, or recorded sources.
Prepare documents in accordance with the author, Law School, or
- Create indexes, table of contents, spreadsheets, and PowerPoint
presentations as requested by faculty.
- Prepare judicial clerkship letters in accordance with Law
School policies and procedures.
- Prepare complex mail merges to produce form letters, envelopes
and mailing labels.
- Ensure that final documents are spell-checked and proofread for
grammar, punctuation, sentence structure, and formatting. Archive
and delete documents per campus policy. Inform supervisor of
problems requiring assistance.Exam Administration and Proctoring
- Prepare exam materials and maintain confidentiality of content.
Proctor exams in accordance with Law School policies.
- Assist assigned faculty in entering student grades online in
adherence to FERPA laws. Special Event Coordination
- Plan events as required; communicate with speakers regarding
event logistics and/or exhibitors when applicable; collaborate with
staff, Building Services and Media Services staff as necessary;
arrange catering services; coordinate with graphic artist and
printer to develop conference materials; market the conference;
facilitate payment and/or reimbursement of hotel and/or vendors;
prepare thank-you letters for speakers, and assorted follow-up
- Draft correspondence and schedule appointments, as
- Act as liaison between students and professors, as
- Schedule meetings, reserve rooms, and prepare and distribute
materials for meetings. Training and Development
- Attend FSU meetings to stay informed and provide high level
customer service and information to faculty. Proficiently use
Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and WinZip to
complete work and maintain proficiency with software version
updates. Enroll, attend, and participate in employee development
and staff training workshops, conferences, courses, forums, etc.,
to gain new knowledge, skills, and understanding as well as to
broaden own technical expertise.
- Assist in recruitment, hiring, and training of new employees.
Support other members of FSU and unassigned faculty as
necessary.Controls over the Position: Incumbent has the authority
to act on day-to-day operational decisions with minimum supervision
and oversight. Work is carried out with general guidelines which
may not be directly applicable or may not be clear. Incumbent is
called upon to solve complex operational problems; exercise
originality to develop methods or procedures to resolve recurring
or unusual problems; apply extensive understanding of program and
activities; apply advanced knowledge and skills of University
infrastructure, policies and procedures as appropriate.
Responsibilities are of an ongoing nature and the incumbent is
expected to consult various resources as necessary to determine
appropriate actions with limited supervision. Work is reviewed on a
periodic basis in consultation with the FSU Manager with feedback
from assigned faculty. Required Qualifications
- Relevant working experience in a similar environment.
- Broad knowledge of office environments and executive
administrative support needs with the ability to provide accurate
executive level support in a fast-paced environment.
- Excellent oral and written communication skills.
- Excellent interpersonal skills for working with diverse groups
of students, faculty, and staff as well as other legal
- Excellent computer skills with the ability to quickly learn to
use new software and campus specific systems. Must either be
proficient, or be able to become proficient very quickly, using the
Microsoft Office suite and the Google productivity suite.
- Excellent organizational and time management skills, including
demonstrated strong attention to detail, ability to prioritize,
exercise initiative, perseverance and sound judgment while
effectively executing numerous projects in a high-pressure,
- Excellent analytical skills and the ability to resolve complex
problems and discrepancies creatively, while staying within
- Ability to work independently as well as in a team environment
and establish and maintain effective working relationships.
- Ability to treat sensitive matters with discretion and tact, to
maintain confidentiality, and adhere to FERPA regulations.
- The ability to be forward thinking and anticipate problems and
solutions is highly desired.
- Knowledge and experience working with high level executives
and/or practicing lawyers.
- Knowledge of basic legal terminology through experience in
legal settings or in legal studies is desirable. Salary & Benefits
This is a non-exempt, biweekly paid position. Hourly pay range is
$27.27 (Step 5) - $27.93 (Step 6), commensurate with experience.For
information on the comprehensive benefits package offered by the
University visit: How to Apply Please submit your cover letter and
resume as a single attachment when applying. Other Information This
is a full time (M-F; 40 hours/week) career position. Conviction
History Background This is a designated position requiring
fingerprinting and a background check due to the nature of the job
responsibilities. Berkeley does hire people with conviction
histories and reviews information received in the context of the
job responsibilities. The University reserves the right to make
employment contingent upon successful completion of the background
check. Equal Employment Opportunity The University of California is
an Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or protected veteran status. For more
information about your rights as an applicant see: For the complete
University of California nondiscrimination and affirmative action
policy see: To apply, visit Copyright --2017 Jobelephant.com Inc.
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Keywords: Inside Higher Ed, San Francisco , Legal Assistant (4722C) Berkeley Law 16372, Legal , San Francisco, California
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