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Executive Assistant, Technology

Company: Rodan + Fields
Location: San Francisco
Posted on: June 14, 2018

Job Description:

The Company

Looking for a job? Dream big. We did. What if you could work for a revolutionary skincare company'one that gives people the best looking skin of their lives? Rodan + Fields-- provides dermatologist-inspired, clinically tested products that work and makes them available to those who can't get to a dermatologist. We're all about offering life-changing skincare. And life-changing opportunities.

We're all about offering life-changing skincare. And life-changing opportunities.

Results Matter. Founded by Dr. Katie Rodan and Dr. Kathy Fields, world-renowned Stanford-trained dermatologists who invented Proactiv--, the clinical results our customers have from using our Multi-Med-- Therapy Regimens and products has made Rodan + Fields the #1 premium anti-aging brand in the U.S. Rodan + Fields is the #1 premium acne brand in the US. Rodan + Fields is the #1 fastest growing skincare brand in the United States over the past 5 years. Rodan + Fields is the #2 premium skincare company in the U.S. in 2015 and we aspire to be the #1 premium skincare brand in every geographic market we serve. It's clear'we deliver and we delight.

Be Revolutionary. Rodan + Fields is redefining an entrepreneurial sales model in the direct selling channel which allows Independent Consultants to establish their own businesses with products they use and love and be rewarded for their volume of Customer sales. The goal of every corporate employee is to use their power to empower our Independent Consultants and support their Customers. We make it happen and that's no small feat. It takes a community of smart, passionate, forward-thinking, creative employees from a multitude of discipline, who are better together to drive record growth this fast.

Do Good. We do more than create life-changing jobs. We show gratitude through contributions from our non-profit entity, Prescription for Change--, the heart of Rodan + Fields. We help thousands of underserved high school kids have the opportunity to use their power to help others and in doing so, make life-changing differences in their own lives'and around the world.

Celebrate Your Greatness. Make an impact. If you work at Rodan + Fields, you have the chance to innovate. In fact, we expect it. You'll become part of a positive, passionate movement that celebrates greatness and encourages employees to be catalysts for change, play as a team and say no to the status quo. So what if you made a life-changing decision for your career? Why not?

See you at the top.

The Opportunity

This position will be responsible for diverse day-to-day executive administrative and departmental business support for two R+F Technology Vice Presidents. The ultimate candidate will have at least five years of related experience, ideally supporting executive level stakeholders in a highly-interactive, cross-functional team culture. As a skilled multi-tasker, the candidate will have excellent project management skills that enable him/her to manage changing needs and priorities. The ideal candidate will have the confidence and intuition to prioritize immediate needs. Ideal candidates have strong communication, organizational and time management skills and ability to demonstrate poise under pressure with proven capacity to excel in a high-performance, growing, and fast-paced environment.

Responsibilities include but are not limited to:

  • Primary Point of Contact, serving as a calendar gatekeeper for both supervisors.
  • Manage executives' calendar by prioritizing, planning, scheduling and organizing both onsite and off-site meetings according to importance of topics and agendas. Heavy calendar and evolving, intertwining schedules
  • Communicate regularly throughout the day on schedule changes, keeping executives well informed
  • Manage all administrative aspects, including frequent coffee/lunch runs, filing, taking meeting minutes, preparing and submitting supervisors' expense reports, invoice coding and approval process
  • Utilize discretion when handling confidential information and prioritizing of engagements and/or communications
  • Greet and assist visiting guests and outside consultants; prepare and organize agendas and ensure visitors are appropriately hosted
  • Organize expenses and submit monthly reports
  • Coordinate complex domestic travel arrangements including booking flights, arranging ground transportation, and hotel accommodations, and any other travel logistics, as needed
  • Perform other related duties and Provide administrative and project support for the Tech team as needed assigned by executive management
  • Provide ad-hoc back up support to internal R+F administrative staff and cross-functional teams, as needed
  • Help plan and organize team building and volunteer events


    • 5+ years' working as an Executive Assistant directly supporting senior executive stakeholders
    • Experience working in a collaborative, fast-paced, and cross-functional environment
    • Highly detail-oriented, ability to multi-task, prioritize and execute multiple concurrent activities and assignments
    • Strong business acumen and proactive in every way with a positive "can-do" attitude, and ability to anticipate needs and flexibility with last minute changes
    • Strong written and verbal communication skills with excellent grammar and business acumen
    • High degree of flexibility and ability to trouble shoot and prioritize demanding assignments
    • Ability to interact and communicate effectively, tactfully, and respectfully with others at all levels
    • Ability to handle confidential and other sensitive information with utmost discretion
    • Highly proficient in all Microsoft Office applications and practical knowledge of Internet navigation and research; Adept at learning new software programs as required eg Concur
    • Experience with streamlining administrative processes
    • Dynamic, high energy personality with impeccable composure that is customer service driven
    • Non-Exempt position
    • Dependable and reliable time and attendance record

      Keywords: Rodan + Fields, San Francisco, Executive Assistant, Technology, IT / Software / Systems, San Francisco, California

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