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Executive Assistant - Compliance/HR

Company: Matthews Asia
Location: San Francisco
Posted on: August 17, 2019

Job Description:

TITLE: Executive Assistant LOCATION: San Francisco, California REPORTING RELATIONSHIP: Manager, Administration THE COMPANY: Matthews International Capital Management, LLC ("Matthews Asia") Matthews Asia focuses on Asia investment solutions that build wealth for our global clients over the long term. Matthews Asia is an independent, privately owned investment manager headquartered in San Francisco with subsidiary offices in London, Singapore and Hong Kong. Founded in 1991, Matthews Asia specializes in investing in Asia's equity and fixed income markets for institutions, intermediaries and retail investors worldwide. For over 25 years our bottom-up, active investment approach has focused on identifying the most attractive long-term growth opportunities in Asia's diverse markets. Our portfolios typically feature low turnover rates and high active share, with holdings that differ significantly from their benchmarks. Our long-term perspective and culture of independent thinking facilitate our delivery of a consistent and distinctive value proposition to our clients and partners. Additional information on Matthews International Capital Management, LLC and Matthews Asia can be found at . ROLE AND RESPONSIBILITIES: We are looking for a polished, positive, articulate, high-level support professional to support our Chief Human Resources Officer, Global Head of Human Resources and Office Administration and Global Head of Risk and Compliance. This is a fantastic opportunity for someone smart, focused and organized with a desire to learn about the business. There is a great growth opportunity for knowledge and experience within this position. You will have the opportunity to work directly with our global offices. The ideal candidate is a smart, articulate and highly capable professional with strong organizational skills, a sense of urgency and care factor, and consistent solid attention to detail. You have experience working in a financial services company and understand the importance of a positive, professional presence and communication. You have prepared complex international travel and perform a holistic approach to make sure you have included all that is needed for a successful business trip. You have a proven system of organization and can manage multiple calendars and time zones. You bring a desire to learn the business while first and foremost to support these executives at our fast-paced firm. And most of all, you want to be a part of a company with a great culture on a highly collaborative and collegial group of professionals! Specific Responsibilities include: --- Provide direct and pro-active administrative support to three key executives in San Francisco

  • Proactively manage multiple calendars requiring extensive internal and external communication
  • Frequent interaction with Executive Management
  • Coordinate complex international travel
  • Prepare presentations for both internal and external meetings
  • Coordinate, plan and execute meetings and special events
  • Compile extensive and frequent expense reports
  • Draft letter and email communications
  • Liaise with other departments on the execution of strategic projects
  • Maintain efficient organization of correspondence, reports, data and meeting materials
  • Demonstrated ability to work in a team environment
  • Approximately 40% support to the Chief Human Resources Officer, 40% to the Global Head of Risk and Compliance and 20% to the Global Head of Human Resources and Office Administration SKILLS/KNOWLEDGE/ABILITIES: --- Advanced MS Office Suite and strong Adobe Acrobat skills required
    • Excellent written and oral communication skills and solid interpersonal skills are a must
    • Meticulous attention to detail is a must
    • Experience communicating with colleagues and vendors outside the United States by phone and email
      • Ability to prioritize and remain highly organized under pressure and amid frequent changes
      • Able to anticipate needs and act upon requests independently
      • Resourceful, outgoing, flexible
      • Proactive, punctual and dependable
      • Experience with Concur, and WebEx a plus
      • Maintaining confidential information is a must QUALIFICATIONS: --- Bachelors degree preferred
      • Minimum 3 years of administrative experience supporting senior-level managers or executives
      • Financial services, specifically asset management experience, preferred
      • Must be a U.S citizen or authorized to work in the U.S on a permanent basis
      • No relocation is offered for this position HOURS: 8:30am - 5:30pm*
      • There is an occasional need, with sufficient notice, to shift the schedule to an earlier start time or later end time to best support the needs of the executives. This is a non-exempt position with minimal overtime required. THE CULTURE We understand the importance of going into a great place to work every day and culture is incredibly important to everyone at Matthews Asia. We take pride in the positive and respectful dynamics throughout the firm. Before an offer is made, you will meet with members of our active Culture Committee to allow you to have a more casual meeting to ask questions about the company to make sure that it is the best fit for long term success and enjoyment for all. It is important that all employees embody our core values of integrity, internal/external client focus, initiative, and teamwork. Matthews International Capital Management, LLC is an equal opportunity employer. The Company does not unlawfully discriminate on the basis of race, color, religion, religious creed (including religious dress and grooming practices), age, national origin, citizenship, ancestry, political activity or affiliation, marital status, sex, sexual orientation, gender, gender identity, gender expression, physical or mental disability, medical condition as defined under applicable law, genetic information, military or veteran status, pregnancy, childbirth and related medical conditions, taking or requesting statutorily protected leave, or any other characteristic protected by federal, state, or local laws or ordinances.

Keywords: Matthews Asia, San Francisco , Executive Assistant - Compliance/HR, Human Resources , San Francisco, California

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