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Office Administrator and HR Coordinator

Company: NewVoiceMedia
Location: San Francisco
Posted on: February 15, 2018

Job Description:

0in'> Office Administrator & HR CoordinatorTHE COMPANY:

NewVoiceMedia is a global provider of

cloud contact center and inside sales technology that enables businesses

to have more successful conversations. Through our world-class

ContactWorld solutions, NewVoiceMedia enables our 700+ customers to take

everything they know about their customers in Salesforce or other CRM and bring

that to every prospect/customer conversation, driving improved engagement,

relationships and loyalty.

We are experiencing double-digit growth in

every region around the world, and we are looking for great candidates that

want to bring their drive and experience to the table, be part of an explosive

growth company, learn a ton, and have fun with a great team.

THE ROLE:

Proactive team member that truly thrives on

organization and can help us keep all the trains running with a smile on your

face. The ideal candidate will be a self-motivated, detail-oriented individual,

who can also perform various HR, operational and facility related duties. We

require that you can work independently, be extremely organized and keep track

of multiple tasks. You need to be process driven, customer focused and proactive

towards helping us make continuous improvements.

RESPONSIBILITIES:

Office Management:



  • Office Maintenance and Administration: Serve as the

    point person for office duties across 3 North American locations

    including: building maintenance, bills, mailing, equipment, and office

    grocery orders
  • Oversee procurement, vendor selection, POs and

    invoices, contracts (with manager approval), relationship management and

    budgeting for office supplies, kitchen consumables

  • Take initiative to seek out ways to improve and become

    more efficient around office management, collaborating with team members

    in other territories
  • Occasional assistance with global travel booking

    framework

  • Other duties and tasks as assigned

    HR Coordination:

    list background:white'> =

    Help to support

    a collaborative and fun company culture across North American offices.



    • Assist with organizing team-building events and the

      planning of in-house seasonal events as well as support office events

      list background:white'> =

      This

      role will collaborate with internal hiring partners on strategic and tactical

      recruitment efforts through creative sourcing methods, networking, and

      employment branding.

      list background:white'> =

      Work

      closely with hiring managers to understand the needs of each role and define

      the ideal candidate

      =

      Source

      potential candidates via job boards, social networking, passive recruiting

      techniques, and other available methodologies

      =

      Assist management

      of the interview process by scheduling and communicating with candidates and

      hiring managers

      =

      Utilize

      an Applicant Tracking System to track and advance candidates through the

      workflow



      • Assist in the onboarding process for new hires and create

        a professional and positive candidate experience for every prospect


        REQUIREMENTS:



        • Professional work experience in an office environment,

          1-3 years preferred
        • Proficient knowledge of Microsoft Office Suite (Word,

          Excel, PowerPoint, Outlook)
        • Excellent communication skills (verbal and written)
        • Ability to maintain confidentiality and trust

          CHARACTER TRAITS:



          • Ability to work independently and collaboratively with

            others, at all levels of the company
          • Ability to simultaneously manage multiple tasks and

            adapt to shifting priorities
          • Detail oriented, flexible, energetic, reliable, fun and

            excellent customer service skills.

          • Solid organizational skills


            0in'> WHAT WE OFFER:1.5pt;margin-left:.25in;text-indent:-.25in'> =

            Friendly, fast paced environment with exceptional opportunities to

            progress within the company

            1.5pt;margin-left:.25in;text-indent:-.25in'> =

            Excellent training along with a clearly defined career path

            1.5pt;margin-left:.25in;text-indent:-.25in'> =

            Highly competitive package including a range of benefits0in'> CHECKOUT THE

            FOLLOWING LINKS:https://www.youtube.com/watch?v=rw3ZNOA3CeA

            https://www.facebook.com/pages/NewVoiceMedia/137330659646514

            https://twitter.com/NewVoiceMedia

            Keywords: NewVoiceMedia, San Francisco, Office Administrator and HR Coordinator, Human Resources, San Francisco, California

            Click here to apply!

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