DEI and HR Programs Administrator
Company: Stanford University
Location: Stanford
Posted on: January 27, 2023
Job Description:
DEI and HR Programs AdministratorRedwood City, California,
United StatesAdministrationPost Date Oct 28, 2022Requisition #
88286Stanford University School of Medicines Department of
Psychiatry and Behavioral Sciences is seekingan HR Programs and
Special Initiatives Administratorwhowill be responsible for
participating in the development, administration, and leadership of
new and existing HR programs including initiatives related to
equity and inclusion, rewards and recognition, onboarding and
integration processes, learning and development, and other efforts
to support and engage a distributed, hybrid (on-site/remote)
workforce.The Department of Psychiatry and Behavioral Sciences of
Stanford Medicine has a great tradition of fundamental science,
translational and clinical research, subspecialty expertise,
multidisciplinary education, and influential leadership. The
overarching aim of creating a better future is predicated on our
shared pursuit of discovery across the basic, translational,
clinical, and population sciences and on our collaborative efforts
to translate new knowledge in our training of scientists and expert
clinicians, in supporting the careers of outstanding faculty and
learners, and in addressing the needs of communities, local and
global. At present, the department has established five key mission
areas, which include:
- Advancing Science
- Clinical Innovation and Service
- Educational Excellence
- Community Commitment and Engagement
- Leadership and ProfessionalismReporting to the Director of HR
Strategy and Operations, the incumbent in this newly developed role
will work collaboratively alongside a team comprised of an HR
Manager, HR Administrators, and a Postdoctoral Coordinator
committed to supporting faculty, staff, and learners in the
Department of Psychiatry and Behavioral Sciences.Duties
include:Equity, Inclusion, and Diversity in HR Processes and
Programs
- Supporting the Associate Chair for Equity and Inclusion, staff
the department Diversity, Equity, and Inclusion Advisory
Committee
- Partner in the development and lead of programs and initiatives
that support equity and inclusion in department HR practices
including sourcing, recruiting, and onboarding; leadership training
and resource development; compensation and incentive programs;
staff promotion and development opportunities; etc.
- Partner with the School of Medicines Justice, Equity,
Diversity, and Inclusion team and become familiar with related
efforts across the institution to localize appropriate equity and
inclusion initiatives and programs for the departmentEmployee
Engagement and Program Management
- Collaboratively plan, oversee, and lead projects from ideation
through launch and completion
- Provide leadership in areas related to staff engagement,
including the management of the staff recognition program, virtual
and hybrid onboarding programs, and other special initiatives.
- Play a key role in the development of a Staff Engagement Team
or other similar group(s) involving a cross functional team of
individuals representing different areas of the departmentPeople
Metrics and Analytics
- Develop staff surveys, and take a lead role in analyzing
results, and making recommendations to enhance the employee
experience, especially in a distributed and hybrid work
environment
- In coordination with the SoM data analytics and reporting team,
maintain appropriate department dashboards, metrics, and charts to
aid in decision making and aid in establishing HR goals and
priorities
- Review STAP Funds utilization and participate in proposing
solutions for maximizing learning programs and
opportunitiesPolicies and Procedures
- Analyze and interpret policies; develop, revise and implement
procedures for program or function
- Leverage working knowledge of appropriate federal and state
employment regulations in development and administration of
programs employee programs
- Maintain awareness of Stanford University and School of
Medicine policies to assist in the interpretation and communication
of policies to department leaders and other membersCommunication
and Outreach
- In coordination with Director of Communications and
collaboration with HR team, develop and maintain content for the
department HR intranet site, ensuring it is updated with current
and accurate information related to HR programs and
activities.
- May represent the department as a participant in School of
Medicine-wide activities, including at 3CE meetings
- May represent HR team on department committees including the
Diversity, Equity, and Inclusion Advisory Committee; Wellbeing
Committee, etc.* - Other duties may also be assignedEDUCATION &
EXPERIENCE (REQUIRED):Bachelor's degree and three years of relevant
experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Demonstrated ability to prioritize own work and
multi-task.
- Demonstrated excellent organizational skills.
- Demonstrated ability to take initiative and ownership of
projects.
- Ability to communicate effectively both orally and in
writing.
- Ability to routinely and independently exercise sound judgment
in making decisions.
- Demonstrated experience working independently and as part of a
team.
- Relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring
supervision.DESIRED QUALIFICATIONS:
- Experience developing, leading, and exemplifying practices that
promote equity and inclusion
- Experience coordinating new projects or programs
- Instructional design or other experience developing training
and learning programs
- Knowledge of change management principles and ability to
leverage them in the development of new programs
- Strong oral and written communication skills to aid in
developing messages and materials on behalf of the department
- Demonstrated ability to review and analyze data and make
recommendations
- Experience leading small teams formally or on a project
basis
- Comfortable leveraging technology to improve work processes
(Smartsheet experience a plus)
- Comfortable working in a distributed, remote, and/or hybrid
work environment
- Experience in higher education, academic medicine, or related
industry preferredPHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, sitting, grasp lightly/fine
manipulation.
- Occasionally use a telephone.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.* -
Consistent with its obligations under the law, the University will
provide reasonable accommodation to any employee with a disability
who requires accommodation to perform the essential functions of
his or her job.WORKING CONDITIONS:Occasional evening and weekend
hours.WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide,http://adminguide.stanford.edu.Additional
Information
- Schedule: Full-time
- Job Code: 4121
- Employee Status: Regular
- Grade: H
- Requisition ID: 88286
Keywords: Stanford University, San Francisco , DEI and HR Programs Administrator, Human Resources , Stanford, California
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