Company: Felton Institute
Location: San Francisco
Posted on: September 15, 2019
Felton Institute has been providing comprehensive early care and
education services in San Francisco since 1971. Felton now has ECE
programs in SF's Mission, Bayview and Visitation Valley
neighborhoods; and offers a school-readiness program for infants,
toddlers and preschoolers (2 weeks to 6 years old). Felton's ECE
programs include nine (9) Infant / Toddler classrooms and ten (10)
preschool classrooms, which serve approximately 350 children, full
day/ year-round. These multicultural, educational programs provide
a nurturing, developmentally challenging, and inclusive environment
for very young children of low/moderate income families. We are
committed to inclusive, positive environments that build on
children's positive self esteem and self image.
Our ideal candidate is a seasoned leader who enjoys teamwork &
collaboration and working towards building strong partnerships with
families, children and staff. He/ She will have exceptional
leadership, interpersonal skills, supervisory experience and strong
management skills that support the integration of services within
Felton's Early Care and Education and Family Support Programs. The
ideal candidate will have a strong and clear vision that frames the
work they will do in supporting and serving the needs of staff and
families, and also strong leadership in facilities and operational
management. He/she will be solution focused, a systems and
strategic thinker and be very comfortable with change, growth and
The Administration Director inspires a culture of collaborative
initiative by means of servant leadership and ensures matters of
prime importance are addressed in a timely manner for the effective
functioning and the overall health of the early care and education
programs. The Administration Director works with the staff to help
ensure compliance with established policies, procedures, practices,
and agreements, and to initiate corrective procedures as
appropriate. He/she will be responsible for all administration
aspects of the ECE programs; operations, facilities, community care
licensing, child and adult food program, Teaching staff placement,
facilities, purchasing, shipping/receiving, etc. Directs functions
of the division including employee policy handbook, policy and
procedure development and implementation of same, screening and
interviewing all candidates, temporary staffing requirements, etc.
Directly supervises an Operations Supervisor (who supervises both
the facilities and nutritional team) and works in close partnership
with the Human Resources Department.
Program Operations and Facilities oversight and management;
- Ensures safety of, and the promotion of, the welfare of
students and follows all applicable federal and state laws and
District policies relating to the protection of children and
- Manages all contractual and related arrangements with regard to
building works, maintenance and supplies, cleaning, grounds
maintenance, etc., including quality control of contractors'
- Responsible for disaster preparation program: fire drills,
student, staff and public safety, student health and maintains a
current site evacuation plan. Responsible for site safety program
and planning and preparation of annual Safety Week Plan.
- Administers and supervises the maintenance of the physical
- Supervises after school student activities and programs,
assemblies, awards ceremonies, dances, activities, etc. for the
purpose of maintaining a safe and orderly environment.
-- Manage the physical needs, system(s) operations, site planning,
renovation, maintenance, safety of all Felton's ECE facilities, as
well as sustain compliance to applicable codes.
-- Responsible for oversight and effective operations of all
Felton's ECE facilities, operations and community care licensing
-- Monitors overall effectiveness of program processes, procedures
and practices and ensures that efficient operations are attained
consistently and are maintained at all times.
-- Maintains a thorough working knowledge of all quality standards,
ensures that all staff is informed of quality standards, and that
quality standards are implemented, and continually improved
-- Manage adherence to local, state and federal regulations
Staff Recruitment, Hiring, On-boarding, Training and
-- Attend annual Career Fairs and other recruiting events in
conjunction with designated HR staff
-- Responsible for outreach and recruitment activities, including
attending Career Fairs and other recruiting events, as
-- Responsible for creating / updating job descriptions and
coordinating the posting of all job openings, in coordination with
-- With input from the Education Director, hires staff based on
appropriate education, experience and ability and maintains quality
of staff through best practices in recruitment, hiring, and
-- Work with HR Coordinator to complete employee references for all
-- Ensure new hire paperwork is processed, Personnel Forms (PANs),
and Cost Center Allocations
-- Verify transcripts, permit level, and process all other
licensing requirements (including managing CCL visits re:
-- Maintain and or assign the accurate employee information and
update all personnel databases: CA Registry and COCOA and other
personnel reports (currently under the responsibilities of the Site
Supervisors), update information as needed by the established
-- Ensure fingerprint, health screening and TB testing clearances
are collected and renewed (at new hire and every two years
thereafter) w HR coordination.
-- Support the HR team and Division Director in researching and
developing existing and new policy and procedures.
Leadership and Supervision:
-- Responsible for Facilities and Safety and acts as the designated
Safety Committee Lead for Felton's ECE programs.
-- Enforce all FDC policies and procedures, Licensing Regulations
set forth in the Manual of Policies and Procedures, under Child
Care Center, including, but not limited to insuring that
appropriate staff-child ratios are maintained at all times.
-- Supervises and manages facilities, maintenance and kitchen
staff. Ensures work schedules; and work duties are consistent with
individual position job descriptions; evaluates and monitors
performance; responsible for the recruitment, interviewing and
selection of classified staff. Selects, facilitates, and provides
training for classified staff.
Trainings/ Employee Relations
- Work in partnership with the Program Supervisors to grow a
culture that connects with our mission, vision and guiding
- Strategically supports, plans, coordinates and leads trainings
for all levels of staff, utilizing a variety of methods in
delivering training content and information
- Partner with program directors to facilitate and create
professional development experiences to include workshops and
in-service trainings, when appropriate.
- Lead ongoing professional development related to CACFP,
Operations and Health & Safety (CCL).
-- In collaborative support with HR ensures safety trainings, other
trainings as needed/ required per funding regulations are
Teamwork and Collaboration:
-- Utilizes a collaborative, strengths-based and supportive
approach when working with diverse staff
-- Maintains open and professional communication and promotes
atmosphere of safety, trust and respect
-- Ensure ongoing collaboration with SFUSD, other child care
providers and other appropriate San Francisco entities.
-- Participate in overall agency management. Attend meetings and
other opportunities to promote positive communication.
-- Responsible for oversight of the CACFP program including
documentation, monitoring, reporting, training and ensuring
compliance with all requirements.
-- Responsible for managing program budget as it relates to
operations, facilities, CACFP food and kitchen supplies.
-- Responsible for keeping an Equipment Inventory for each ECE
-- Prepares and ensures timely submission of program reports as
-- Responsible for ensuring compliance with all contractual
requirements of funding agencies of areas of responsibilities
-- Other duties as assigned
Education: Bachelor's Degree in Education, Human Services,
Business, Finance or equivalent. Master's degree in business or
Must Pass a Department of Justice fingerprint clearance and a Child
Abuse Index, Health Screening and TB Test as required by
Experience: Two (2) to three (3) years' experience as a Director or
Operations Manager with
increased level of responsibility is required. Two (2) to three (3)
years supervising staff (including, hiring, evaluation, performance
management, etc.) is required; four plus (4+) years of increased
management experience and supervision of staff is preferred.
Experience with facilities, operations procedures required.
Experience in early care and education centers of similar size and
SEND RESUMES AND COVER LETTER TO:
Children, Youth and Family Division
Felton Institute / Family Service Agency of SF
Resumes sent without a proper cover letter and/or not meeting
MINIMUM qualifications will not be considered
Keywords: Felton Institute, San Francisco , Administration Director, Executive , San Francisco, California
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