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Summer Camp Office Manager

Company: Galileo Learning
Location: Pleasanton
Posted on: April 18, 2019

Job Description:

Summer Camp Office Manager Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization? The Operations Coordinator is the operational heart of each Galileo camp site. This leadership role sets the tone for service mentality and work ethic for every other camp staff member, and role models the flexibility required at camp-there is no job too big or too small. There is a lot of work, and an emergence of anticipated and unanticipated needs. Perfect for detail-oriented administrative masters. Learn more about this role and working at Galileo in our jobs video gallery. We value having divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups to apply. ABOUT GALILEOGalileo's mission is to develop innovators who envision and create a better world. We know it's bold. We also know that we can't achieve it without asking staff to be role models of an innovator's mindset-visionary, courageous, collaborative, determined and reflective. It's not always easy. Camp staffers work hard. Very hard. You can expect days in which there's a ton to get done and not a ton of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life-for campers, and for themselves.This isn't your average summer recreation gig. Galileans are expected to take ownership of their own performance and make this place better every day. People with a can-do attitude thrive here and those with a victim mentality don't. We manage to keep this level of performance expectation high in a relaxed environment; we take our work, but not ourselves, seriously.Being a Galilean means jumping into action to bring camp magic to life. Depending on the day, that could mean donning a tutu for a skit, creating a gorgeous sign that highlights the Galileo Innovation Approach, or playing a board game with two campers to build connection. You've got to know what it means to be a vital part of a team. You've got to want to grow. You've got to like to have fun at work. You have to smile-a lot-and you have to like to laugh. After all, we run summer camps. You get the point. Position Description SHARED VALUES AND EXPECTATIONS Serve as an ambassador of Galileo, demonstrating our mission and values in a positive and professional manner and acting as a role model of the Galileo Innovator's Mindset Commit to building a safe, child-focused community Demonstrate professionalism and accountability Take initiative to analyze and solve problems Treat others with courtesy and respect Respond to camper, family member and colleague needs Strengthen our relationship with host site by upholding facility policies and embracing host site employees as partners Maintain a high standard of ethics, integrity and confidentiality REQUIREMENTS Commitment to educational programming for children Flexibility to meet changing work needs and demands Ability to work collaboratively on a high-functioning team Openness to feedback and desire to grow professionally Ability to handle multiple tasks efficiently and accurately Strong organization skills and attention to detail Ability to communicate clearly, maturely and compassionately with families Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer EXPERIENCE & EDUCATION College graduate or equivalent experience Administrative experience Demonstrated leadership experience Experience working with kids or in a camp setting a plus Current CPR and First Aid certification (by start of camp) ESSENTIAL DUTIES & RESPONSIBILITIES Provide administrative and management support to the Camp Director through daily communication Provide excellent customer service to camp families to ensure a professional, positive, and memorable experience Prepare, manage, and maintain weekly camper paperwork and materials needed for camper check-in, check-out and extended care, including inputting and downloading data from online databases With Camp Director, lead and manage Summer Interns ensuring efficient and enthusiastic support of camp operations and programming Provide leadership, energy and camp spirit for campers and staff Set, work toward and achieve measurable professional development goals Support camper check-in and check-out processes Provide support in classrooms as needed Contribute to and participate in daily opening and closing ceremonies, all-camp activities, and snack and lunch supervision and programming, as needed WORK HOURS AND DATESThe camp environment is demanding, requiring intense dedication and work ethic from each staff member. Depending on the time of summer or the specific week or day, the needs of camp and resulting staff hours may vary. We seek and make offers to staff who we believe are capable of thriving in this environment and contributing to camp's success. General Camp Staff Hours Information: Staff may work anytime between 7:30am and 6pm, Monday through Friday. Number of hours and start/finish time will vary by site, position and day Staff meetings: During regular work hours before or after the start of programming Before setup days begin, complete between 2-12 hours of online training Training and setup days: Participate in two mandatory training and setup days in the days before camp starts Camp cleanup: Participate in cleaning and packing up camp for an additional 5-10 hours, typically an extra 1-2 hours at the end of each day during the final week of camp. On the last day of camp all staff stay on site until cleanup is complete, which will be 6pm at the earliest Position-Specific Hours Information:Each camp varies based on specific needs of the site. Operation Coordinators typically arrive by 7:30am, and work approximately 9-10 hours per day. Operations Coordinators work an average of 45 hours per week, so overtime is expected every week. Operations Coordinators will work with the Camp Director on prep prior to training and set-up days; this time may total up to 24 hours of prep time, no more than 8 hours in a day. COMPENSATIONWe are committed to competitively compensating staff. Regarding compensation: Operations Coordinators are compensated at a regular hourly rate of $14.00-16.00 per hour. Operations Coordinators also receive a bonus of $0.25 per camper week, paid in their final paycheck upon completion of full contract Staff will be compensated at a different hourly rate (training rate) for 2-10 hours of online training to be completed before camp, and for 2 days on-site setup/training Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week SUPERVISION GIVEN/RECEIVEDGeneral supervision, ongoing observation and evaluation is provided by your Camp Director. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions. Some lifting and carrying up to 60 lbs. Typing, writing, reading Seeing, hearing and speaking, both nearby and at a distance Use hand and fingers to help with classroom supplies and operate equipment Frequent sitting Standing, walking, kneeling

Keywords: Galileo Learning, San Francisco , Summer Camp Office Manager, Executive , Pleasanton, California

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