Operations Manager

Company: Waverleystreet
Location: San Francisco
Posted on: September 21, 2023

Job Description:

ABOUT WAVERLEY
Waverley Street Foundation (WSF) builds and supports solutions at the intersection of climate change and community priorities, focusing on efforts and initiatives that draw connections between urgent local and community-based issues-including housing, transportation, food security, and more-and the health of our planet. The Foundation is especially eager to partner with communities that are already enduring severe impacts of climate change and that deserve a central place in solutions. WSF prioritizes representation, diversity, equity, and inclusion in all facets of its work.
Unlike most philanthropies, WSF will spend down its assets-approximately $3 billion- over the next 10 years, a decision that empowers it to support not only sensible and pragmatic solutions but also daring bets and breakthroughs that can alter the trajectory of the climate crisis and unlock a new and better future for humanity.
WSF strives to do things differently, and be entrepreneurial and innovative in our grantmaking approach. As we take on the task of addressing global climate change, we are adopting a campaign mindset where we look to empower people and communities to ensure that their governments adopt and implement climate friendly policies. Starting with some of the highest emitting nations, the goal is to demonstrate the collective will of humanity to reside on a livable planet, and to develop momentum for climate improvements across the globe that results in a global transition to clean energy sources and sustainable living.
WSF does its work in deep collaboration with field experts and advisors, as it is essential that the Foundation's strategy is developed not in conference rooms but out in the world, informed by the lived experiences and innovative ideas of the people most directly impacted by the problems the foundation seeks to address. Specifically, WSF convenes experts from a variety of disciplines who are close to communities - their experiences, and their solutions.
In order to execute against our ambitious goals, we are seeking an Operations Manager to support our team. This role will report to our Chief Operating Officer.
THE ROLE
The Operations Manager is the heart and soul of Waverley Street's operations. In that regard, the position primarily provides high-level administrative support to the Chief Operating Officer and the organization and makes every day at work the best it can possibly be.
The Operations Manager is a systems thinker, and builder, who dedicates their time and energy to creating efficient processes that work for the many stakeholders in the organization. This role serves as an anchor, connecting and working with every part of our organization and with external audiences to support open communications, smooth collaboration, and increased efficiency.
The Operations Manager designs and manages internal team processes, coordinates meetings and events, provides support for improved decision making and team level accountability, and provides administrative and coordination support of key tasks for the team and across the organization. The successful candidate will be a resourceful, highly collaborative team player who possesses strong written and verbal communication, administrative, and organizational skills, and who excels at managing a realistic balance among multiple priorities. Able to work independently on projects from conception to completion, the ideal candidate will enjoy meeting deadlines, designing and refining processes to make them run smoothly, and enhancing internal communication.
YOUR MISSION

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• Be an information hub and a trustworthy partner across the organization
  
• Be the first point of contact for operational and logistical requests from the team and consultants
  
• Coordinate and calendar meetings that involve the team internally and externally.
  
• Support in-person meetings and events; you'll be responsible for managing partner events/meetings at our San Francisco office and other domestic and international locations including managing vendor contracts, on-site logistics, catering and other logistics support as needed.
  
• Plan and coordinate monthly in-person team time and events that includes our remote team at our San Francisco office and other domestic and international locations
  
• Plan and coordinate travel needs for candidates, consultants and advisors that are meeting staff at HQ or elsewhere adhering to WSFs policies
  
• Perform an extensive array of core administrative tasks including HR and finance related tasks
  
• Identify, implement, update and maintain team wide resource lists and services
  
• Produce professional, accurate, and polished documents in a timely manner; create and develop visual presentations as needed
  
• Prepare and communicate both internal and external correspondence, including emails and announcements
  
• Manage special projects and working under pressure with high-performance standards
  
• Coordinate with IT for any tech requirements and issues that the team has.
  
• Other:
  
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  • Update and maintain WSFs contact management system
    
  • Address invoicing and other operational questions from partners and vendors
    
    
    WHO YOU ARE
    
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    • Energetic self-starter, proactive contributor and problem solver
      
    • Impeccable judgment, strong communicator and executive presence
      
    • Strong organizational skills and ability to connect multiple teams across multiple geographic locations
      
    • Expertise handling detailed work in an independent, and professional manner
      
    • Possess high level of integrity and exercise good judgment and discretion
      
    • The ability to handle multiple assignments and work streams simultaneously in time critical situations with an ability to prioritize work in a fast-paced environment
      
    • Excellent written and verbal communication skills; proficient using Google Suite
      
    • Project management experience, including organizing participants and preparing meeting materials
      
    • Sound judgment with the ability to analyze a situation or conflict and determine the correct prioritization or next steps. Takes a proactive approach to problem solving.
      
    • Trusted professional with proven experience to handle confidential information with discretion, adaptable to various competing demands, and who naturally seeks the highest level of customer service and response.
      
    • Comfortable with ambiguity and adaptable while working in a dynamic entrepreneurial environment.
      
    • Ability to operate effectively in response to different management and working styles
      
      KEY ATTRIBUTES FOR SUCCESS AT WSF
      
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      • Passionate about advancing equitable and transformative solutions to the climate crisis and to communities
        
      • Able to synthesize information and distill complex ideas into clear, concise, and actionable forms
        
      • Proven track record within complex, multi-stakeholder projects/organizations
        
      • Skilled at building strong relationships and cultivating diverse networks
        
      • Humble and open to differing views and perspectives
        
      • Intellectually curious and stays current on news in their field
        
      • Able to break down barriers to getting things done, while always operating with unassailable integrity
        
      • Willing to pitch in when needed
        
      • Low drama, good humor and joie de vivre
        
        COMPENSATION
        Salary: This position offers a salary that begins at $120,000. The exact offer will be determined by a variety of factors such as the candidate's individual skills, qualifications, and experience relative to the requirements of the role.
        Benefits: In addition to salary, this position includes a comprehensive benefits package that includes health, dental, and vision insurance, 401(k) plan with employer match, paid time off, and other perks.
        
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Keywords: Waverleystreet, San Francisco , Operations Manager, Executive , San Francisco, California