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Administrative Assistant - Utilization Management

Company: Central California Alliance for Health
Location: Scotts Valley
Posted on: May 16, 2022

Job Description:

  • There is one position that can be filled in any of our three offices (Salinas, Scotts Valley or Merced).
    We have an opportunity to join the Alliance as an Administrative Assistant in the Utilization Management Department.

    What You'll Be Responsible For

    Reporting to the Utilization Management Director, you will perform specialized administrative work in the UM Department; maintain calendars and reporting reminder systems to ensure timely reporting; maintain electronic filing systems, records and other materials, set up filing and tracking systems, and filing; proofread, prepare or assist in the preparation of a variety of written materials, including correspondence, newsletters, documents, reports, presentation materials, contractual regulatory applications and compliance materials; create and maintain departmental forms, templates and form letters; prepare and maintain meeting agendas, materials, exhibits, minutes and calendars, take and transcribe minutes, and maintain records of meetings; maintain and update policies and procedures, as assigned.

    What You'll Need To Be Successful

    To read the full position description, and list of requirements click here.
    • Knowledge of:
      • General administrative procedures and standard business office practices
      • Operating standard office equipment
      • Proper grammar, spelling, punctuation and business correspondence format
      • The principles and practices of meeting coordination and scheduling
      • Windows based PC systems, including Microsoft Word, Excel, Outlook, and PowerPoint
      • Ability to:
        • Develop a thorough understanding of the roles, organization, policies and procedures of the department
        • Interpret, explain and apply processes, policies, and procedures
        • Effectively prioritize multiple tasks and deadlines and administer competing operational priorities
        • Define issues, gather and interpret data, define options, and make recommendations for action
        • Effectively prioritize multiple tasks and deadlines and administer competing operational priorities
        • Demonstrate strong organizational skills and attention to detail
        • Education and Experience:
          • Associate's degree in Business or related field
          • Experience working in the health care industry and some knowledge of managed health care is preferred
            Other Details
            • While this position is connected to one of our Alliance offices, we are in a fully telecommute work environment right now due to the COVID-19 pandemic. The interview and on-boarding process for this position will be completed remotely
            • This position may require onsite presence when our offices re-open, which will be no sooner than February 1, 2022. Onsite presence will most likely be on a part-time basis, but is dependent on business needs
              COVID-19 Vaccine Requirement: At this time, this position requires vaccination or regular testing upon office entry. Fully vaccinated and boosted is defined as receipt of the second dose in a 2-dose series (ex: Pfizer & Moderna vaccines) OR receipt of a single-dose vaccine (ex: Johnson & Johnson); AND receipt of the booster (if eligible); AND a 2-week period having passed since the administration of the last vaccine dose. If you state that you are vaccinated, proof of vaccination must be submitted at time of hire.

              Additionally, all positions at the Alliance are required to meet these minimum qualifications.

              Our Benefits
              • Medical, Dental and Vision Plans
              • Ample Paid Time Off
              • 11 Paid Holidays per year
              • 401(a) Retirement Plan
              • 457 Deferred Compensation Plan
              • Robust Health and Wellness Program
              • EV Charging Stations
              • And many more
                About Us

                We are a group of over 500 dedicated employees, committed to our mission of providing accessible, quality health care that is guided by local innovation. We feel that our work is bigger than ourselves. We leave work each day knowing that we made a difference in the community around us.

                Join us at Central California Alliance for Health (the Alliance), where you will be part of a culture that is respectful, diverse, professional and fun, and where you are empowered to do your best work. As a regional non-profit health plan, we serve over 377,000 members in Santa Cruz, Monterey and Merced counties. To learn more about us, click here.

                At this time the Alliance does not provide any type of sponsorship. Applicants must be currently authorized to work in the United States on a full-time, ongoing basis without current or future needs for any type of employer supported or provided sponsorship.

Keywords: Central California Alliance for Health, San Francisco , Administrative Assistant - Utilization Management, Executive , Scotts Valley, California

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