Exhibit Project Manager
Company: California Academy of Sciences
Location: San Francisco
Posted on: January 16, 2022
We hope you are inspired by what we do and are excited to
contribute to our mission. The Academy is looking for candidates
who do great work, and we know they may come from a number of
different backgrounds and experiences. We encourage you to apply
even if you do not believe you meet every -one of the
qualifications for the position.
The California Academy of Sciences seeks an Exhibit Project Manager
who is innovative, solutions-oriented, highly organized, and adept
at managing exhibition projects from concept through execution.
This includes managing scope, schedule, and budget for all phases
of assigned projects, as well as managing and tracking the
integration of exhibition elements being produced externally by
vendors and internally by the exhibits team and a number of
in-house departments. This position reports to the Interim Director
The Exhibit Project Manager will have excellent communication
skills, the ability to work effectively with diverse teams, and
guide their projects toward a successful and timely completion.
Come join a team dedicated to the
We are committed to ensuring diversity, equity, accessibility, and
inclusion are intrinsic to Academy culture and operations, from
recruitment and retention to science and advocacy. Explore to learn
about our intentional engagement of traditionally excluded groups
in an effort to spark interest in or foster pathways to scientific
POSITION DUTIES AND RESPONSIBILITIES:
Manages multiple projects of varying sizes concurrently.
Manages all phases of the project life-cycle, from design through
construction, installation, and project closeout.
Oversees the exhibit development process and keeps teams focused on
deliverables and milestones, including calling and facilitating
Organizes the efforts of exhibit teams including content
developers, 2D and 3D designers, educators, scientists, registrars,
Develops project strategies and detailed schedules and monitors
progress against deadlines.
Documents and tracks budget for all project scope elements so that
they can be delivered within set budget constraints.
Develops and assembles requests for proposals, solicits bids,
evaluates bid responses, and manages construction and
Collaborates with media producers, audio-visual engineers,
electricians, facility engineers, and others from a variety of
departments throughout the Academy on the development of exhibit
Manages the efforts of outside vendors, tradespeople, and
contractors, including supervision of on-site installation and
troubleshooting when necessary.
Effectively communicates concepts to a wide variety of people
including designers and exhibit builders in order to effectively
execute the vision for an exhibition.
Regularly visits fabrication shops to monitor progress and give
Tracks exhibit products and efforts by other departments to help
ensure that exhibit topics are presented in a compelling and
Meet regularly with manager to provide status of projects and
strategize ways to remove roadblocks.
Follow all Academy safety regulations.
Other duties as assigned.
EXPERIENCE and/or EDUCATION:
At least 5+ years of project management experience focused on
developing and translating concepts into high quality guest or
audience experiences in museums
Bachelor's degree preferred, but relevant experience, certificate
in project management, or on the job learning or a combination also
Strong track record of managing complex projects with diverse
teams, set budgets, and marketing-driven "Grand Openings" or
Experience with the exhibit development process in a museum
setting, including design, content, fabrication, and
SKILLS AND ABILITIES: Skill in leading teams and keeping a variety
of in-house staff and external consultants focused on the common
goals of the project.
Thoughtful and proactive team leader with strong skills
facilitating the development of exhibits with a team of
cross-functional professionals from concept through
Can craft and manage budgets, schedules, and other key project
Ability to communicate with designers and content developers to
understand their intent and help ensure that the project intent is
carried out in production.
Can manage several complex projects simultaneously within fixed
timelines and budgets and work independently on more than one
project at a time in a fast-paced environment.
Ability to read and understand design and architectural drawings
Knowledge and understanding of construction/fabrication practices,
trades, building materials, code compliance, ADA guidelines, and
Understanding of design and content solutions that inspire and
Fluency with a range of computer software including:
MS Office and Google Apps
Familiarity with one or more online, cloud-based project management
and collaboration tools (examples: Asana, Smartsheet, Box,
Basic knowledge of Adobe Creative Suite
Interest in learning and implementing new tools as our work
Commitment to equity and inclusion
Ability to transport 30 lbs.
Ability to perform repetitive motions 75% of the time.
Reasonable accommodations will be made to enable individuals with
disabilities who meet the job's essential functions. While
performing the duties of this job, the employee is frequently
required to use a computer, and communicate on the phone, in
person, and online meetings/calls.
Regular on-site work for installations, collaborative meetings, and
reviews of the public floor will be required, sometimes in early
morning or evening hours. This will include work in active
construction or exhibit installation areas. Other work may be done
remotely, in keeping with Academy and Exhibit Studio policies.
The deadline to apply is January 16, 2022. Applications will be
reviewed on a rolling basis until filled.
APPLICATION PROCESS: Please upload a resume, cover letter, and
complete the brief online application.
The California Academy of Sciences will give full consideration for
employment to all qualified applicants with criminal histories in a
manner consistent with the requirements of the (SF Police Code,
The California Academy of Sciences is an Equal Opportunity Employer
and is committed to ensure that all employees and applicants
receive equal consideration and treatment, regardless of race,
color, creed, gender (including gender identity or gender
expression), religion, marital or domestic partner status, age,
place of birth, national origin or ancestry, physical, mental or
medical disability, height or weight, sex, sexual orientation,
citizenship, military service status, veteran status, or any other
characteristic protected by state or federal law or local
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Keywords: California Academy of Sciences, San Francisco , Exhibit Project Manager, Executive , San Francisco, California
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