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Clinic Manager

Company: California Institute of Integral Studies
Location: San Francisco
Posted on: April 10, 2021

Job Description:

Location: San Francisco, CA Category: Staff Positions Posted On: Wed Feb 17 2021 Job Description: POSITION SUMMARY

CIIS is searching for a Part-time, 50% FTE, Clinic Manager for the Integral Counseling Center (ICC) on Pierce Street, a moderate-fee Counseling Psychology training clinic in San Francisco specializing in relational psychotherapy. The Clinic Manager is responsible for conducting and managing the administrative and financial aspects of the operation of the ICC. Along with supporting the Director in various operational ways, the Manager must also be willing to participate in activities that support the learning and development of the community. The Manager creates and maintains an environment for optimal student learning while managing a busy clinical office.

This position requires strong organizational and time management skills with the ability to multi-task. It requires the ability to work productively with persons with diverse identities and worldviews. The Manager must be able to work in collaboration with all staff to ensure that professional standards of quality in services, compliance with regulatory requirements, and overall program goals are met. The Manager also must demonstrate flexibility in regard to job duties and assignments, with the ability to work effectively - both independently and as part of a team -- to organize tasks, problem-solve and make decisions while handling multiple priorities.


Conduct financial operations of the Integral Counseling Center, maintain bookkeeping system (income and expenses), make weekly deposits (or supervise the work study person who does this), manage petty cash, prepare monthly and annual financial reports, assess the financial needs, and (with the Director) prepare the annual budget request to CIIS's Administrative and Finance departmentsOversee online practice management softwareOversee upkeep of the ICC, order supplies, arrange machine maintenancePlan and conduct in-depth orientation for new ICC traineesFacilitate weekly business meetings for traineesSupervise student committee responsibilities (e.g., PR/Outreach, Advertising, Retreat, ICC Facility Management)Track trainee and associate caseloads, along with the DirectorManage and maintain therapy notes, in conjunction with supervisors and traineesCoordinate logistics for retreats, open houses and other important community meetings and activities (must also be available to attend such events)Manage phone shift schedules, room schedule and logbooksAssign and oversee community jobs and phone shifts assigned to traineesCoordinate with CIIS staff for fundraising activities, research grant options, and conduct marketing outreachMay assist Director in facilitating regular group processMay assist Director in providing consultation and support to students around clinical and procedural concernsMay supervise the contact and intake process, along with the DirectorMay assist Director in monitoring record keeping systems and client files to ensure they are in compliance with legal and ethical requirementsMay assist Director in consulting with CIIS around any court/legal inquiries Job Requirements:Previous management experience - ideally managing an office and/or supporting a Director in a clinical setting or related non-profitMust possess strong organizational and management skills, and be detail-orientedMust be able to work independently and devise and/or recommend new systemsBasic knowledge of the clinical, legal and ethical issues unique to the administration of a professional community counseling center/training facility and (ideally) BBS requirementsExperience, capacity, and competence in working with organizational diversity and inclusion and/or social justice practicesExcellent verbal and written communication skills, demonstrated by the ability to communicate effectively and relate congenially with clinic staff and community membersExperience with Microsoft Office suiteMaster's degree in Psychology or Social Work and professional license preferredExperience interfacing with professional mental health service providers (e.g., supervisors, case managers, psychiatrists, M.D.s) preferred Additional Information:SALARY AND BENEFITS

Salary commensurate with skills and experience.


Working Conditions - During pandemic conditions, duties are conducted primarily virtually. When public health safety permits, duties are resumed in a clinic/office environment located in the Pacific Heights neighborhood of San Francisco, at a desk or computer terminal and in therapy/group rooms, Wednesdays and various other weekdays as coordinated with Clinic staff. Must be available to attend occasional CIIS meetings in the South of Market area of San Francisco, community and clinic retreats. Must be able to ascend and descend up to two flights of stairs throughout the course of a workday.

Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.

Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.

Relocation Assistance -- This position is not eligible for relocation assistance.


CIIS values diverse perspectives and life experiences. Every applicant will be considered regardless of race, color, ethnicity, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. All qualified persons legally authorized to work in the United States are encouraged to apply.

Accommodations for people with disabilities will be provided on request.

DP20 PI133598903

Keywords: California Institute of Integral Studies, San Francisco , Clinic Manager, Executive , San Francisco, California

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