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Operations Manager

Company: Paradigm Management Services, LLC
Location: Walnut Creek
Posted on: January 17, 2020

Job Description:

Description:
For almost 30 years, Paradigm has been the industry leader in solving complex health care challenges and improving lives. With the most connected and experienced team in health care, we define and deliver outcomes that exceed financial and health expectations for our clients, as well as for individuals and their families.Paradigm delivers its solutions through three divisions: Catastrophic Care Management, Complex Care Solutions and Specialty Networks. The Paradigm divisions are built on expertise from five best-in-class businesses: Paradigm Outcomes, The ALARIS Group, Encore Unlimited, ForeSight Medical and Adva-Net. Founded in 1991, Paradigm is headquartered in Walnut Creek, California with offices across the U.S. Paradigm is seeking an Operations Manager to join our growing team!SUMMARY:The Manager of Operations position is accountable for overseeing the day to day functioning of the administrative operations staff, as well as responsible for operational efficiency and overall employee satisfaction. Manager will collaborate with Senior Management to oversee development and implementation of best practice, develop and monitor workflows, and execute operational initiatives outlined by the leadership team. Manager will be responsible for adequate scheduling of department resources, performance feedback, communication of processes and procedures, and participation in process improvement activities.ESSENTIAL RESPONSIBILITIES include the following. Other work-related duties may be assigned.

  • Recruit, hire, oversee training of, and supervise Clinical Services Coordinators CSC) and Clinical Services Associates (CSA).
  • May also include accountability for other administrative teams within the clinical operations umbrella.
  • Provide direct supervision, coaching and support to Clinical Services Coordinators and Clinical Services Associates in all aspects including, but not limited to, addressing operational deficiencies, problem solving in real time, monitoring and addressing staff productivity, directing operational workflows, and creating best practices.
  • Provide orientation, training, and mentoring support on a regularly scheduled basis.
  • Responsible for performance management and annual reviews including establishing individual goals.
  • Oversee the Senior CSCs to ensure consistent approach for training of new staff as well as maintaining and updating appropriate training documents and resources for the operations team.
  • Responsible for coordination and provision of backup coverage for team members to ensure staffing consistently meets business and customer service needs.
  • Assist the Director, Operations in creation of administrative best practices, and coordinate appropriately with Director to ensure staff adopt best practices.
  • Participate in procedural and workflow development for the CSC team as well as the overall Clinical Management team.
  • Develop, implement and manage key performance metrics to drive clinical administrative operational initiatives.
  • Ensure operational procedures and process changes are communicated effectively to all other units and departments
  • Partner with IT to troubleshoot system related issues while building operational efficiencies within the clinical database system
  • Assist Director, Operations with identifying, documenting and implementing operational processes and procedures.
  • Assist Director, Operations with identifying resource needs to address business growth.
  • Ensure all administrative training materials are consistent with corporate strategy and other external training/marketing materials (Sales, Provider Services, etc.).
  • Responsible for complying with Paradigm IT security requirement and policies.
  • Responsible for safeguarding Paradigm or Paradigm related IT passwords.
  • Responsible for notifying Paradigm of any IT security incidents per Policy No. 255 Information Security Incident ManagementSUPERVISORY RESPONSIBILITIES:
    • Mentor, train, and supervise team members directly and indirectly, review their work and provide effective constructive feedback.
    • Ensure all team members understand, are trained in, and comply with Paradigms security requirements and policies.
    • Ensure all team members have the minimum level of IT system access required to effectively complete their Paradigm responsibilities.PM19.

      Requirements:
      QUALIFICATION REQUIREMENTS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      • Education: Bachelors degree from an accredited educational institution in business or health related field preferred.
      • Experience: Three to five years supervisory experience
      • Strong medical background to include comprehensive understanding of medical terminology and health care principles and practices.
      • Training experience and working knowledge of training techniques
      • Demonstrated ability to define, manage, and modify operational processes and workflows. Experience and working knowledge of training techniques. Demonstrated ability to work collaboratively to address operational and customer requests. Proficient in MSWord for Windows, intermediate to advanced level computer experience on a compatible computer and Windows software required.
      • Demonstrated ability to work collaboratively to address operational and customer requests.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
        • Physical Activities: While performing the duties of this job, the employee is regularly required to reach with hands and arms, and to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk.
        • Weight Lifted/Force Exerted: The employee's job does not require weight to be lifted or force exerted.
        • Vision Requirements: Specific vision abilities required by this job include close vision and the ability to adjust focus.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
          • Environmental Conditions: While performing the duties of this job, the employee does not: work in wet or humid conditions (non-weather); work near moving mechanical parts; work in high, precarious places; endure outdoor weather conditions; endure extreme cold or heat (non-weather); or is at risk of electrical shock.
          • Noise Level: The noise level in the employee's work environment is usually quiet to moderate. PI117098444

Keywords: Paradigm Management Services, LLC, San Francisco , Operations Manager, Executive , Walnut Creek, California

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