SanFranRecruiter Since 2001
the smart solution for San Francisco jobs

Senior Administrative Associate (85338)

Company: Stanford University
Location: Stanford
Posted on: November 11, 2019

Job Description:

Senior Administrative Associate

Stanford University

Job Number: 85338

The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care.

The Department of Radiology at Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Duties include:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

4-year college degree preferred.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Grade: F
Department URL: http://radiology.stanford.edu/
Requisition ID: 85338

Job:

Location: School of Medicine, Stanford, California, United States

Schedule:

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/1700804

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Copyright 2017 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-eb500e73b4942346a2d9c39fff2fa7ef

Keywords: Stanford University, San Francisco , Senior Administrative Associate (85338), Administration, Clerical , Stanford, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Receptionist
Description: DescriptionWe are always looking for well-organized and personable Front Desk Coordinators who are responsible for the first impression made with customers, clients and vendors.How you will make an impact (more...)
Company: Robert Half Office Team
Location: Walnut Creek
Posted on: 11/20/2019

Receptionist - Block Advisors
Description: 330348BRTitle:Receptionist - Block AdvisorsJob Description:Do people think of you as friendly Are you able to work in a fast-paced environment Block Advisors is seeking customer-centric seasonal Receptionists (more...)
Company: H&R Block
Location: San Francisco
Posted on: 11/20/2019

Administrative Coordinator, Diller Teen Fellows
Description: Administrative Coordinator, Diller Teen FellowsReports to Executive Director, Diller Teen Fellows br ORGANIZATIONAL OVERVIEWThe Diller Teen Fellows DTF program was established in San Francisco by (more...)
Company: Jewish Community Federation of San Francisco, the
Location: San Francisco
Posted on: 11/20/2019


Administrative Practice Assistant - Floater
Description: The purpose of this position is to support the administration of the Practice Group PG , allowing practice group leaders to focus on leading the practice group and on practicing law support practice (more...)
Company: Morgan Lewis
Location: San Francisco
Posted on: 11/20/2019

Part Time Data Entry
Description: We are actively seeking work from home customer service and appointment setting representatives. Your
Company: Morani Enterprise
Location: Novato
Posted on: 11/20/2019

Legal Secretary/Assistant
Description: Abbey, Weitzenberg, Warren Emery Offering SIGNING BONUS is seeking an experienced and knowledgeable litigation secretary/assistant who is highly organized, detail-oriented, self-motivated, professional, (more...)
Company: Abbey, Weitzenberg, Warren & Emery
Location: Santa Rosa
Posted on: 11/20/2019

Administrative Assistant
Description: Req Ref No: RKCAWS-33Location: Sacramento, CADuration: 2.0 monthsDescriptionDescription:Proceeds with all day-to-day functional specific operations, and applies IT systems. Prepares specialized routined (more...)
Company: VIVA USA INC
Location: Sacramento
Posted on: 11/20/2019

Administrative Assistant
Description: Do you take pride in your work and are you passionate about helping others Are you well-spoken, proactive and detail-oriented Keep reading About youWe are looking for an Administrative Assistant to (more...)
Company: ReferralExchange
Location: Rancho Cordova
Posted on: 11/20/2019

Administrative Assistant - Opportunity Center
Description: COMPANY SUMMARY:The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable (more...)
Company: The John Stewart Company
Location: Palo Alto
Posted on: 11/20/2019

Sr Lead Admin
Description: JOB REQUISITIONSr Lead AdminLOCATIONCA SAN FRANCISCOJOB DESCRIPTIONJob SummaryAs Senior Lead Admin , your specific responsibilities will include: ul li Act as the primary support person for 4-8 Staffing (more...)
Company: Robert Half-Robert Half Corporate
Location: San Francisco
Posted on: 11/20/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Francisco RSS job feeds