Senior Administrative Associate (85338)
Company: Stanford University
Posted on: November 11, 2019
Senior Administrative Associate
Job Number: 85338
The people and programs comprising Stanford Radiology are
world-renowned. Stanford Radiology continues to push the boundaries
of innovation in physics and engineering to develop cutting-edge
methods for enhanced anatomic and functional imaging. Our diverse
multidisciplinary teams of scientists, together with industry
collaborators, are creating new methods for the early detection of
cancer using molecular imaging, nanotechnology, and systems
biology. They also continue to develop improved and more targeted
methods for least-invasive, and compassionate cancer patient
The Department of Radiology at Stanford University is seeking an
Administrative Associate 3 to provide administrative or operational
support with limited supervision. May be responsible for leading
other administrative staff or subordinates.
Act on behalf of the supervisor, department manager, or chair in
regards to establishing priorities and identifying and resolving
problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations,
course handouts, grants, conferences, seminars, and reports;
perform substantial editing and fact checking. Create, maintain,
modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
Plan and schedule calendar(s) with limited consultation, resolve
calendaring conflicts, and arrange travel in compliance with unit,
university, and sponsor policies.
Create complex reports and spreadsheets which may utilize
specialized software and systems.
Oversee and/or process a variety of complex financial transactions;
produce, monitor, and reconcile budget statements; research,
identify, and resolve discrepancies. May assist with capital or
special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation
May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, reviewing
work for quality and timeliness, and providing performance review
* - Other duties may also be assigned.
4-year college degree preferred.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or
combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office
software and email applications.
Demonstrated success in following through and completing
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with
Stanford colleagues and clients and with external
Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
Subject to and expected to comply with all applicable University
policies and procedures, including but not limited to the personnel
policies and other policies found in the University's
Administrative Guide, http://adminguide.stanford.edu.
Job Code: 4103
Employee Status: Regular
Department URL: http://radiology.stanford.edu/
Requisition ID: 85338
Location: School of Medicine, Stanford, California, United
To be considered for this position please visit our web site and
apply on line at the following link:
Stanford is an equal opportunity employer and all qualified
applicants will receive consideration without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, veteran status, or any other characteristic
protected by law.
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Keywords: Stanford University, San Francisco , Senior Administrative Associate (85338), Administration, Clerical , Stanford, California
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