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Office Administrator

Company: Community Awareness & Treatment Services (CATS) In
Location: San Francisco
Posted on: September 15, 2019

Job Description:

JOB SUMMARY: The Office Administrator is responsible for providing administrative support to the Chief Executive Officer (CEO), VP of Human Resources (VPHR) and other Administrative staff. The position requires a great deal of initiative, follow-through, flexibility, resourcefulness, multi-tasking, prioritizing, adhering to deadlines with minimal supervision, and handling highly sensitive matters with professionalism. ESSENTIAL JOB FUNCTIONS:Provide administrative support to the CEO and the VP of HR.Serve as liaison to Board of Directors.Manage receptionist functions, answering and referring calls, processing inquiries and requests for information.Order office supplies, maintain and track inventory of office supplies.Manage vendors and maintenance of administration's office equipment.Process incoming donations.Provide administrative support for fundraising activities, grant proposals, contracts and reports.Assist in the processing of hiring, benefits and termination packetsInput information into our HRIS system (ADP) and maintain secured personnel files.Assist the VP of HR with benefits administration and confidential record keeping.Organize special company events (holiday parties, team building activities, etc.)Assist with new hire on-boarding.Monitor incoming and outgoing mailMaintain tidy and clean office common areas (kitchen, conference rooms, etc.)Organize conference room scheduling, equipment, and cleaning.Other related duties as assigned BACKGROUND & EXPERIENCE:High school diploma/ G.E.D.; BA/BS degree preferred.Excellent knowledge of computer systems, knowledge of and ability to learn various software applications, including advanced functions, desktop publishing and networks.General knowledge of office equipment.Human Resources Generalist experience preferred.Office Management experience required.Strong verbal and written communication skills.Ability to work independently and as part of a team.Self-motivatedExcellent interpersonal skillsAbility to partner with people from funders to clientsExcellent writing skills (thank you notes and social media)Presents professionally in office, board meetings, and etc.Detailed schedulerPrioritizes well

Keywords: Community Awareness & Treatment Services (CATS) In, San Francisco , Office Administrator, Administration, Clerical , San Francisco, California

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