Administrative Associate
Company: Stanford University
Location: Stanford
Posted on: April 16, 2024
Job Description:
The Department of Radiology at Stanford University is comprised
of world-renowned people and programs. As we plan to play a very
important role in the development of personalized medicine, by
moving advances from the laboratories to the clinic for improved
patient-centric care, our Administrative Associates play a vital
role in helping our department accomplish this. The Department
seeks an Administrative Associate 2 who will provide on-site office
management for the Lucas Building occupants and administrative
support for the four magnets. Candidates should be highly
organized; extremely detail-oriented and able to multitask with
ease. Regardless of the assignment, candidates will be expected to
demonstrate strong business judgment, professional etiquette, and
exceptional analytical and problem-solving skills. In addition to
having a "can-do" attitude and pleasant demeanor, extraordinary
communication skills that allow interaction with a diverse group of
people are desirable. Duties include:
Respond to inquiries and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures.Perform duties
associated with scheduling, organizing, and operating conferences,
seminars, and events, including recommending vendors for services,
overseeing the production and distribution of materials,
coordinating logistics, and serving as liaison with internal and
external vendors.Plan and schedule calendar(s) based on
consultation, resolve calendaring conflicts and arrange travel in
compliance with unit, university, and sponsor policies.Process and
monitor routine financial transactions, which may include
researching and resolving discrepancies.Process and monitor routine
financial transactions, which may include researching and resolving
discrepancies.Maintain office supplies and equipment; obtain vendor
quotations, as needed. Coordinate office moves.May serve as the
point of contact for general maintenance, health and safety, and
other facility concerns within the unit(s); report any incidents or
potential safety problems to appropriate representatives. Track
completion of required training.*- Other duties may also be
assigned. EDUCATION & EXPERIENCE (REQUIRED):High school diploma and
three years of administrative experience, or a combination of
education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES
(REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine tasks.Strong organizational skills and attention
to detail. Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize and
multi-task. PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.*- Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.WORKING CONDITIONS:On-Site five days a week (M-F).
WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $26.92 to $37.02 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources by submitting a
.Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.
Keywords: Stanford University, San Francisco , Administrative Associate, Administration, Clerical , Stanford, California
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