Administrative Associate 3, Emergency Medicine (Hybrid Opportunity)

Company: Stanford University
Location: Stanford
Posted on: September 19, 2023

Job Description:

Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need.Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for an Administrative Associate 3 to support the faculty along with the Department's administrative leadership. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people.For information on the Department, please visit Duties include:

• Act on behalf of the supervisor in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection* - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED):High school diploma and four years of administrative experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Advanced computer skills and demonstrated experience with office software (Microsoft PowerPoint and Word) and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisionsDESIRED QUALIFICATIONS:
    • College degree
    • Prior work experience at Stanford University and/or in higher education strongly preferred.
    • Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
    • Ability to independently compose/draft correspondence on behalf of the department leadership.
    • Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.PHYSICAL REQUIREMENTS*:
      • Constantly perform desk-based computer tasks.
      • Frequently sitting.
      • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
      • Rarely twist/bend/stoop/squat, kneel/crawl.* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORK STANDARDS:
        • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
        • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
        • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .The expected pay range for this position is $66,000 to $91,000 per annumStanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Keywords: Stanford University, San Francisco , Administrative Associate 3, Emergency Medicine (Hybrid Opportunity), Administration, Clerical , Stanford, California