Administrative Associate 3, Emergency Medicine (Hybrid Opportunity)
Company: Stanford University
Location: Stanford
Posted on: September 19, 2023
Job Description:
Please note this position will be based on the Stanford campus
and is a hybrid (working on-site and working from home) subject to
operational need.Do you enjoy working as part of a team in a
fast-paced environment? Are you seeking to develop within an
organization? If so, then Stanford University School of Medicine
has an exciting, challenging and rewarding job opportunity! The
Department of Emergency Medicine has an immediate opening for an
Administrative Associate 3 to support the faculty along with the
Department's administrative leadership. You will be working with an
exceptional group of people in a dynamic and friendly work
environment by providing administrative and operational support.
This is a busy position requiring accuracy, organization,
initiative, flexibility, and independence. An ideal candidate would
exhibit excellent time management skills, communications skills,
the ability to set priorities and a passion for working with
people.For information on the Department, please visit Duties
include:
- Act on behalf of the supervisor in regard to establishing
priorities and identifying and resolving problems that are
administrative in nature.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
websites.
- Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize
specialized software and systems.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection* -
Other duties may also be assigned. EDUCATION & EXPERIENCE
(REQUIRED):High school diploma and four years of administrative
experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with
office software (Microsoft PowerPoint and Word) and email
applications.
- Demonstrated success in following through and completing
projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisionsDESIRED QUALIFICATIONS:
- College degree
- Prior work experience at Stanford University and/or in higher
education strongly preferred.
- Understanding of the organization of Stanford University
Medical Center or similar academic medical center preferred.
- Ability to independently compose/draft correspondence on behalf
of the department leadership.
- Demonstrates the ability to work well with Stanford colleagues
and clients and with external organizations.PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.* - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job.WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, .The expected pay range for this position is
$66,000 to $91,000 per annumStanford University provides pay ranges
representing its good faith estimate of what the university
reasonably expects to pay for a position. The pay offered to a
selected candidate will be determined based on factors such as (but
not limited to) the scope and responsibilities of the position, the
qualifications of the selected candidate, departmental budget
availability, internal equity, geographic location and external
market pay for comparable jobs.The job duties listed are typical
examples of work performed by positions in this job classification
and are not designed to contain or be interpreted as a
comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on
department or program needs without changing the general nature and
scope of the job or level of responsibility. Employees may also
perform other duties as assigned.Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.
Keywords: Stanford University, San Francisco , Administrative Associate 3, Emergency Medicine (Hybrid Opportunity), Administration, Clerical , Stanford, California
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