Administrative Associate 2 - SCI Cancer Clinical Trials Office
Company: Stanford University
Location: Felton
Posted on: May 28, 2023
Job Description:
Administrative Associate 2 - SCI Cancer Clinical Trials
Office
Hybrid Position
Stanford Cancer Institute (SCI) is one of only 51 National Cancer
Institute (NCI)-designated Comprehensive Cancer Centers in the
country. As a NCI-designated Comprehensive Cancer Center, the SCI
is a dynamic and stimulating place to work as it maintains the
highest level of scientific rigor, institutional support, and
coordination for the complete range of cancer-related research,
including basic, translational, clinical, and population-based
science. The SCI brings together faculty with cancer-relevant
expertise from four Schools and over 30 departments throughout the
University. The Cancer Clinical Trials Office (SCI-CCTO) is an
integral component of the SCI since the vital work performed there
enables our cancer center to translate research from the laboratory
into the clinical setting. Given the SCI's mission, breadth, and
depth, it employs -300 staff members (inclusive of the SCI-CCTO) in
a fast-paced environment with tremendous opportunities for our
Clinical Research teams. The SCI's Cancer Clinical Trials Office at
Stanford University School of Medicine is seeking an Administrative
Associate 2 to provide administrative and operational support as
part of a four-person team for a 200+ person department with
limited supervision. Position is an integral part of the
administrative team to provide support directly to leadership and
both directly and indirectly to all department staff. A strong
can-do attitude and cheerful, customer service orientation is
needed. Seeking candidate able to hold larger organizational
mission in mind while attending to myriad details and work in an
ever changing, fast-paced environment. Juggling multiple priorities
is a daily necessity and flexibility is a must. Both teamwork and
individual responsibility are called for in meeting the needs of
our staff who, ultimately, further our dual missions of serving
patients through treatment and scientific research in oncology.
Duties include:
Respond to inquiries, determine and
take appropriate action as required. Serve as a resource regarding
a defined set of policies and procedures.Perform duties associated
with scheduling, organizing, and operating conferences, seminars,
and events, including recommending vendors for services, overseeing
the production and distribution of materials, coordinating
logistics, and serving as liaison with internal and external
vendors.Draft and/or generate routine communications; coordinate
production (formatting, copying, etc.) and dissemination of
documents, such as presentations, course handouts, conference and
seminar materials, reports, brochures, and displays. Heavy,
multi-calendar scheduling. Plan and schedule based on established
procedures, resolve calendaring conflicts, and arrange travel in
compliance with unit, university, and sponsor policies.Process and
monitor routine financial transactions, which may include
researching and resolving discrepancies.Maintain office supplies
and equipment; obtain vendor quotations, as needed. Coordinate
office moves. May serve as the point of contact for general
maintenance, health and safety, and other facility concerns within
the unit(s); report any incidents or potential safety problems to
appropriate representatives. Track completion of required
training.* - Other duties may also be assigned DESIRED
QUALIFICATIONS:
Strong critical thinking skills;
ability to analyze situations and apply solutions within the
context of understanding organization as a whole. Willing to apply
processes where appropriate or suggest improvements to any
challenges seen is valued. Ability to learn new processes and
procedures and apply them to various situations. Flexibility and
positive attitude in meeting changing demands of a large, complex,
and fast-paced environment is essential. Willing and able to work
collaboratively with administrative team and independently as
needed to provide support for department. EDUCATION & EXPERIENCE
(REQUIRED):High school diploma and three years of administrative
experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine clerical tasks.Strong organizational skills and
attention to detail. Strong verbal and written communication
skills.Excellent customer service and interpersonal skills.Ability
to prioritize and multi-task. PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 25 pounds with
cart/assistance as needed.Occasionally twist/bend/stoop/squat,
kneel/crawl.*- Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.
Additional PHYSICAL REQUIREMENTS:
Some boxes may be heavier than 25 lbs
- sometimes 50 lbs and though rare, up to 100 lbs. Proper lifting
training and tools will be provided. Position requires frequent
need to twist/bend/stoop/squat, kneel/crawl to assist staff in the
offices as well as when running events.
WORKING CONDITIONS: General office environment; security access due
to PHI/HIPAA regulations. WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, . The
expected pay range for this position is $58,000 to $74,000 per
annum. Stanford University provides pay ranges representing its
good faith estimate of what the university reasonably expects to
pay for a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location, and external market pay for comparable
jobs.
Keywords: Stanford University, San Francisco , Administrative Associate 2 - SCI Cancer Clinical Trials Office, Administration, Clerical , Felton, California
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