Administrative Assistant 3- LGBTQ+ Program
Posted on: January 26, 2023
Stanford University's LGBTQ+ program is seeking an
Administrative Associate 3 to provide administrative and
operational support with limited supervision for the LGBTQ+ Health
Executive Director of the LBGTQ+ program at Stanford Medicine. This
position requires attention to detail, verbal and written
communication skills across a broad range of audiences,
follow-though to ensure that projects are not delayed, and
organizational talents. The successful candidate will be a valued
member of a team who is able to work independently, liaise with
stakeholders across many divergent systems, and work within an
academic community-engaged research context. Experience, comfort,
and fulfillment in maintaining social media accounts, and graphic
design for advertising and promotional merchandise accrual within
the purview of Stanford's branding will also benefit the candidate.
A recognition and commitment to the role administrative support for
a large scale initiative this requires is a valued mindset for this
position. Experience with project management systems (Airtable,
Smartsheets) will be a benefit. The ideal candidate will thrive in
a fast-paced environment, and be inspired by the Department of
Obstetrics and Gynecology's and the Commission on Justice And
Equity's mission to improve affirming healthcare best practices
through innovative and compassionate care, education, advocacy and
discovery. The candidate is expected to be comfortable and
experienced in the use of neo-pronouns, LGBTQ+ healthcare
terminology, and knowledgeable in best practices with cultural
humility when working with LGBTQ+ individuals. If you would like to
read more about LGBTQ+ experiences for and benefits employees we
encourage you to review this website: . Candidates with lived
transgender and non-binary experience and additional intersectional
identities are encouraged to apply. For more details about the
department and JEDI initiatives: ; Duties include:
- Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, reconcile, and report on budget
statements; research, identify, and resolve discrepancies. May
assist with capital or special equipment requests and/or vendor
- Develop evaluation and tracking systems for research and
community engagement activities.
- Maintain office supplies, research promotional materials,
- Assist with research participant management.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Act on behalf of the supervisor in regards to establishing
priorities and identifying and resolving problems that are
administrative in nature.
- Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize
specialized software and systems.
- May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, reviewing
work for quality and timeliness, and providing performance review
input. * - Other duties may also be assigned EDUCATION & EXPERIENCE
(REQUIRED): High school diploma and four years of administrative
experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to work independently to meet expected deadlines and
- Knowledge of the lesbian, gay, bisexual, transgender, queer
(LGBTQ+) and other sexual and gender minority (SGM) communities and
demonstrated ability to affirm the breadth of LGBTQ+
- Ability to work with sexual, gender, and racial/ethnic minority
and other marginalized populations and be empathetic
- Advanced computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent numerical skills in basic finance tracking.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisions PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. WORKING CONDITIONS:This position is hybrid (work from home
2-3 days and in office 2-3 days with some flexibility around events
and special meetings). This full-time position will be based at 453
Quarry Road in Palo Alto, CA. WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Careerbuilder-US, San Francisco , Administrative Assistant 3- LGBTQ+ Program, Administration, Clerical , Stanford, California
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