Sr. Administrative Assistant
Company: CBRE
Location: San Francisco
Posted on: May 16, 2022
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Job Description:
Sr. Administrative AssistantJob ID56973Posted28-Mar-2022Service
lineAdvisory SegmentRole typeFull-timeAreas of
InterestAdministrativeLocation(s)Los Angeles - California - United
States of America, San Francisco - California - United States of
America, Seattle - Washington - United States of America**JOB
SUMMARY**The purpose of this position is to provide business
operations administrative support to a Sr Manager and/or a group of
professionals with responsibility for a major organizational
function/department and/or in support of a business
unit.**ESSENTIAL DUTIES AND RESPONSIBILITIES**Performs
administrative duties such as conducting research, updating and
maintaining databases, preparing company forms and maintaining
confidential files.Serves as an administrative liaison to others
within/outside the department/company regarding administration
issues in areas such as accounting (expense reports), marketing
(proposal collateral, client events), mapping and research (client
research).Creates and initiates correspondence and memoranda;
compiles and prepares data for administrative reports and
presentations.Schedules and maintains calendar of appointments,
meetings and travel itineraries, and coordinates related
arrangements.Carries out special projects and assignments as
requested. May be responsible for coordination/planning and
execution of special events and conferences for client, department
and/or office events. May participate in communicating new
program(s) to employees.Responsible for opening, sorting,
prioritizing and distributing inbound mail. Coordinates services
for outbound mail.Answers phone calls with regards to inquiries,
researching and resolving problems requiring knowledge of
department policies and procedures.Administers the
department/business unit record keeping system; updates various
department/business unit records and publications; ensures that
department/business unit files are maintained in accordance with
company policies and procedures; reviews requests for information
and determines the appropriateness of release.Other duties may be
assigned.**SUPERVISORY RESPONSIBILITIES**No formal supervisory
responsibilities in this position. May provide informal assistance
such as technical guidance and/or training to coworkers. May
coordinate work and assign tasks.**QUALIFICATIONS**To perform this
job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability
required.Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.**EDUCATION and EXPERIENCE**High school diploma or
general education degree (GED) required. Associate's degree (AA) or
equivalent from two-year college or technical school preferred.
Minimum of four years of related experience and/or
training.**CERTIFICATES and/or LICENSES**None**COMMUNICATION
SKILLS**Ability to comprehend and interpret instructions, short
correspondence, and memos and ask clarifying questions to ensure
understanding. Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients,
co-workers, and/or supervisor. Ability to effectively present
information to an internal department and/or large groups of
employees.**FINANCIAL KNOWLEDGE**Requires basic knowledge of
financial terms and principles. Ability to calculate simple figures
such as percentages.**REASONING ABILITY**Ability to understand and
carry out general instructions in standard situations. Ability to
solve problems in standard situations. Requires basic analytical
skills.**OTHER SKILLS and ABILITIES**Intermediate experience with
Microsoft Office Suite. Must have a strong command of the English
language and excel in the areas of spelling, grammar and
punctuation.**SCOPE OF RESPONSIBILITY**Decisions made with general
understanding of procedures and company policies to achieve set
results and deadlines. Errors in judgment may cause short-term
impact to co-workers and supervisor.CBRE is an equal
opportunity/affirmative action employer with a long-standing
commitment to providing equal employment opportunity to all
qualified applicants regardless of race, color, religion, national
origin, sex, sexual orientation, gender identity, pregnancy, age,
citizenship, marital status, disability, veteran status, political
belief, or any other basis protected by applicable law._NOTE:_ _An
additional requirement for this role is the ability to comply with
COVID-19 health and safety protocols, including COVID-19
vaccination proof and/or rigorous testing._CBRE, Inc. is an Equal
Opportunity and Affirmative Action Employer
(Women/Minorities/Persons with Disabilities/US Veterans)
Keywords: CBRE, San Francisco , Sr. Administrative Assistant, Administration, Clerical , San Francisco, California
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