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ESS Administrative Assistant Senior-CS / Front Desk

Company: RSM International
Location: San Francisco
Posted on: January 16, 2022

Job Description:

ESS Administrative Assistant Senior-CS / Front DeskSan Francisco MontgomeryAdministrative ProfessionalJob DescriptionReq ID: req23126ESS Administrative Assistant Senior-CS / Front Desk Summary:RSM is a firm that values respect, integrity, teamwork, excellence, and stewardship. As an administrative assistant senior at RSM, this position will be responsible for performing a variety of basic and advanced administrative functions. This position is front desk facing and includes assisting with the daily operations of office services including greeting, assisting visitors and conference room management assistance. This position includes daily coordination of projects derived from line of business for preparing and maintaining project schedule, budget reporting and confidential data to support the Bay Area Risk Consulting Leader and Project Manager and team. This is an opportunity to work with a dynamic team of motivated professionals in a collaborative environment and an excellent opportunity to showcase strong innovative, technical and customer service skills.RESPONSIBILITIES Develop and maintain a detailed project schedule and budget, track progress and communicate with key stakeholders on project status including: CRM reporting and pipeline processes Scheduling and planning meetings; preparing meeting materials, presentations, agendas, and minutes in support of assigned projects, tracking meeting attendanceServes as a resource or "go to" for Risk Consulting team to ensure compliance with departmental policies and procedures and vendor compliance; and following NORM guidelinesTracking and coordinating Continuing Professional EducationProvides advanced administrative support to Risk Consulting professionals as well as filing, archiving, correspondence, faxing, binding, preparing and distributing documents, and scanningFinalize complex proposals and prepare documents with a strong working knowledge of formatting skills- merge documents, styles, section breaks, headers/footers, tables of contents in Word; Creating and working with advanced spreadsheets using PivotTables, Lookup, and IF statements in ExcelTrack proposal process (proof-reading, formatting and editing)Creating presentations using templatesCollaborate with other Internal Client Service functions, such as Human Resources, Facilities, IT, and MarketingGreet employees, clients and visitors with quality customer service and professionalismCommunicate with Facilities Coordinator on building and facility matters, such as access cards, hoteling, security, lighting, air conditioning, and break room vendors/suppliesServe as an occasional back-up to facility coordinator/ and other administrative assistantsMay coordinate with Internal Client Service staff to ensure adequate support is available throughout the day for area of responsibilityPerforms other duties as assignedEDUCATION Associate's or Bachelor's degree in business related area or equivalent experience PREFERRED SKILLS Three to five years relevant administrative support experience Microsoft Office 2016CRM reporting, a plusEffective organization and time management skillsStrong written and verbal communication skillsAbility to manage multiple tasks and shift priorities as necessary to meet deadlinesFlexible demeanor, pro-active thinker, positive attitude, maintains confidentialityAbility to take direction, follow procedures, and ask appropriate questionsComplete tasks independently as well as work collaboratively with teamsAbility to handle stress while operating with a sense of urgency and with good judgmentChange management and problem solving skillsInnovative thinkerYou want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.Experience RSM US. Experience the power of being understood.RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.Location Street Address: 44 Montgomery Street, Ste 3900, San Francisco, CA 94104 USARegion: West RegionPosition Type: ExperiencedJob Type: Full TimeDegree Required: NoneTravel Required: NoSponsor candidates who are not eligible to work in US: NoRequisition ID: req23126

Keywords: RSM International, San Francisco , ESS Administrative Assistant Senior-CS / Front Desk, Administration, Clerical , San Francisco, California

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