Company: Goodwin Procter LLP
Location: San Francisco
Posted on: November 22, 2021
Make an impact at Goodwin, Make an impact at Goodwin, where we
partner with our clients to practice law with integrity, ingenuity,
agility and ambition. Our 1,600 lawyers across the United States,
Europe and Asia excel at complex transactions, high-stakes
litigation and world-class advisory services in the technology,
life sciences, real estate, private equity and financial
industries. Our unique combination of deep experience serving both
the innovators and investors in a rapidly-changing,
technology-driven economy sets us apart. Also a global destination
for business professionals, Goodwin's team of professional staff
was named in 2019 the "Best Business Team" by The American
As a Legal Secretary, you will provides high quality and efficient
legal secretarial and administrative services, by maintaining good
client relationships and providing professional support to a team
of attorneys, specialists, legal assistants, managers and
directors. Relieves team members of clerical work and minor
administrative and business detail. This requires (i) teamwork;
(ii) the ability to work closely and effectively with others; (iii)
strong communication and technical skills; (iv) ability to
prioritize and establish work objectives, and (v) the ability to
work under deadlines, time pressures, and a generally high level of
What you'll do:
- Client Service: Answers telephone calls and takes accurate and
complete messages, gives information to callers, refers to others,
or holds for team members. Provides relevant and timely information
to clients and team members (including times when they are out of
the office) in a professional, courteous, and effective
- Retrieves voice mail messages, arranges conference calls.
- Document Preparation: Prepares accurate, error-free, and
properly formatted legal papers and correspondence from dictation,
tapes, or handwritten drafts. Compile, type, revise, combine, edit,
print, and store documents. Compiles materials to be typed
following written or oral instructions from supervisor or person
requesting document to determine format desired, number of copies
needed, priority, and other requirements. Reads instructions and
accompanying material or follows verbal instructions from
supervisor or person requesting document to determine format and
content required. Establishes spacing, margins, type size, style
and color, and other parameters, using computer and word processing
software. Types, revises, and combines material such as
correspondence, reports, records, forms, minutes of meetings,
scientific or technical material, numerical data, and tabular
information from rough draft, corrected copy, recorded voice
dictation, or previous version. Checks completed document for
spelling errors, using software. Proofreads and edits documents for
grammar, spelling, punctuation, and format. Corrects errors. Inputs
data for revision or editing. Files documents and emails in the
Firm's electronic document software. Distributes correspondence
using scanning, PDF, email or hard copy delivery. May compile and
type statistical reports. Possesses proficient technical user
knowledge of advanced functions of Microsoft Word 2010 word
processing software and 60 wpm typing speed. Adaptable to learning
- Time Entry/Billing: Inputs team members' time entries on a
daily basis. Opens new client and/or matter numbers; performs
conflict checks; demands prebill selection of monthly bills for
attorney review; makes appropriate transfers, write-offs, and
corrections; applies retainers, on account fees, and on account
disbursements for third-party billings; handles special billing
requests from clients, i.e., travel detail, special billing
formats; copies, mails and forwards copies of finalized bills to
Accounting Department; maintains billing files; receives, copies,
files and submits client checks to Accounting Department; prepares
client audit reports; acts as liaison with Accounting Department on
past due receivables.
- Scheduling: Schedules appointments, including meetings,
conferences, court dates, and depositions for team members.
Coordinates work flow and prioritizes work so that all deadlines
can be met. Arranges travel schedule and reservations for team
members. Reserves conference room(s) for meetings; arranges for
special equipment, and coordinates catering services.
- Mail: Reviews, prioritizes, and routes incoming mail. Prepares
outgoing mail and overnight packages using the postage-metering
machine, scale, and Federal Express Power ship. Coordinates
messenger pickups and deliveries.
- Filing: Maintains current and orderly files according to Firm
guidelines, including, but not limited to client files,
chronological, administrative, materials for closings, court
filings, and ongoing cases. Provides quick retrieval of
information, general document control, and updates materials.
Closes files and sends to storage following Firm policy.
Who you are:
- College Degree or Equivalent preferred, but not required.
- Expert proficiency with the MS Office (Word, Excel, PowerPoint
and Outlook) applications.
- Exceptional organizational skills that reflect ability to
seamlessly perform and prioritize multiple tasks with excellent
attention to detail.
- Strong interpersonal skills and the ability to build
relationships with internal and external Partners, Attorneys, staff
- The ability to communicate both orally and in written
communications effectively and accurately.
Consistent with the SF Fair Chance Ordinance, an arrest and
conviction record will not automatically disqualify a qualified
applicant from consideration.
Goodwin Procter LLP is an equal opportunity employer. This means
that Goodwin Procter LLP considers applicants for employment, and
makes employment decisions without unlawful discrimination on the
basis of race, color, gender, gender identity or expression, age,
religion, national origin, citizenship status, disability, medical
condition, genetic information, marital status, sexual orientation,
military or veteran status, or other legally protected status.
Please note: Various agencies of the United States government
require employers to collect information on applicants and
employees. The National Association of Law Placement (NALP) and
certain clients request us to keep track of certain aggregate
information regarding lawyers. EEO information requested on this
application is for purposes of compliance with these recordkeeping
and reporting requirements and to determine recruiting and
employment patterns. Submission of this information is voluntary
and refusal to provide it will not
subject you to any adverse treatment.
Keywords: Goodwin Procter LLP, San Francisco , Legal Secretary, Administration, Clerical , San Francisco, California
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