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Real Estate Administrative Assistant

Company: Jones Lange Lasalle Inc.
Location: San Francisco
Posted on: November 22, 2021

Job Description:

About JLL -We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!PRODUCTION ASSOCIATEJob SummaryThis position will be responsible for providing support to Producers as well as Production Support in marketing of real estate transactions from start to finish.Main Responsibilities* Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.* Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.* Organize Producers' calendars, make travel arrangements and process expense reports.* Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.* Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.* Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.* Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.* Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.* Organize and file important deal-related correspondence.* Coordinate graphic design with design team.* Work with vendors to arrange photography.* May require some receptionist relief duties.* Back up support to other Administrative Assistants as needed.* Must be able to work overtime on short notice.* Other duties as assigned.Experience Required* Minimum 3-5 years of related administrative, marketing, or communications experience.* Excellent communication, organizational, grammatical, and time-management skills.* Ability to prioritize, multitask, and meet tight deadlines.* Ability to work in a fast-paced, team-oriented, environment.* Demonstrate problem-solving, decision making, and analytical skills.* Commercial Real Estate experience preferred.Education* Real Estate/Finance background is preferred.* High School graduate required/college a plus.Computer Skills* Minimum of 2 years of experience required in graphic design using Adobe Creative Design Suite (InDesign, Illustrator, PhotoShop).* Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).* Database experience is a plus.Environment* Office - work with computers, copiers, and scanners.#LIWhat you can expect from usWe succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.We can't wait to see where your ambitions take you at JLL. Apply today!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Keywords: Jones Lange Lasalle Inc., San Francisco , Real Estate Administrative Assistant, Administration, Clerical , San Francisco, California

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